Recording a Document


The following are the requirements on what you need to bring with you and provide when recording a document with the Register of Deeds:

  • Document must be an original, copies are not accepted.
  • Documents must be signed and notarized, to include notary seal and expiration date. Notary seals must include the full stamp and be legible.
  • If document pertains to land records, it must contain a complete legal description. Do not use tract information from tax statement or tax roll.  Please contact us for a copy of your deed for any legal work.
  • When recording a deed, a Sales Validation Questionnaire must be included and filled out completely, or the exemption number plainly indicated on the document.
  • Affidavit of Equitable Interest must have a Sales Validation Questionnaire filled out completely.
  • If an exemption from mortgage registration tax is claimed, a Mortgage Registration Affidavit must accompany the mortgage.
  • Filing fees are required at time of recording the document.
  • To prevent an extra page fee, please allow a 1 1/2" X 3 1/4" empty space somewhere on the front page for recording purposes. If you are setting up a document, the top right hand corner is appreciated.
  • The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce the document and shall be counted as an additional page(s). The Register of Deeds may reject any document which is not of sufficient legibility as per Kansas Law.

More Information

If you have any questions, please contact the Register of Deeds Office at (316) 322-4113.