Recording a Document
The following are the requirements on what you need to bring with you and provide when recording a document with the Register of Deeds:
- Document must be an original, copies are not accepted.
- Documents must be signed and notarized, to include notary seal and expiration date.
- If document pertains to land records, it must contain a complete legal description. Do not use tract information from tax statement or tax roll. Please contact us for a copy of your deed for any legal work.
- When recording a deed or an affidavit of equitable interest, a Sales Validation Questionnaire must be included, or the exemption number plainly indicated on the document.
- If an exemption from mortgage registration tax is claimed, a Mortgage Registration Affidavit must accompany the mortgage.
- Filing fees are required at time of recording the document.
- To prevent an extra page fee, please allow a 1 1/2" X 3 1/4" empty space somewhere on the front page for recording purposes. If you are setting up a document, the top right hand corner is appreciated.
- The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce the document and shall be counted as an additional page(s). The Register of Deeds may reject any document which is not of sufficient legibility as per Kansas Law.
We also accept Electronic Filings. If you wish to eRecord, please contact our vendor Simplifile at 1-800-460-5657.
If you have any questions, please contact the Register of Deeds Office at (316) 322-4113.