BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, October 11, 2004

 

 

CALL TO ORDER LATE START DUE TO REAP MEETING

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 10:00 a.m.  Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Clerk Ron Roberts.

 

ITEM #1 – CONSIDER A FEE INCREASE FOR PNEUMONIA VACCINES FROM $24.00 PER DOSE TO $29.00 PER DOSE

Carol Borger, Administrator of Butler County Health Department, came before the Board for approval to charge a $5.00 administration fee for pneumonia vaccine.  The current cost of the vaccine is $24.00 per dose; this fee would increase the amount to $29.00.  This $5.00 administration fee covers the cost of the nurses’ time, the cost of syringes and other vaccine administration items as well as the clerk’s time at the clinic.  It also covers the cost of billing Medicare Part B.

 

Commissioner Shriver motioned to allow the Health Department to charge a $5.00 administration fee making the cost of pneumonia vaccine $29.00 per dose.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #2 – RECEIVE AND OPEN BIDS FOR STANDBY ELECTRIC GENERATORS AND SNOWPLOWS FOR THE DEPARTMENT OF PUBLIC WORKS

Darryl Lutz, Director of Public Works, came before the Board to receive and open sealed bids for 2 standby electric generators and 10 truck-mounted snowplows including 5 snowplow hitches.  These equipment purchases are planned, budgeted, and cash is available.

 

Commissioners opened bids for snowplows and mounts.  Six bids were received from five companies.

 

Midwest Truck Equipment Inc            “Henderson”                $63,816.00

Midwest Truck Equipment Inc            “Henke”                       $56,454.00

Truck Parts & Equipment                   “Monroe”                     $61,499.80

Victor L. Phillips Co.                          “Flink”                          $74,477.00

Kansas Truck Equipment Co.             “Flink”                          $62,949.00

 

Commissioner Carpenter motioned to authorize the Director of Public Works to tabulate and review the bids and specifications received for replacement snowplows and related equipment and to return at a later date with a recommendation for purchase of the requested equipment.  Commissioner Wheeler seconded the motion.  Motion Carried 5-0.

 

Commissioners opened bids for standby generators for the Augusta and El Dorado highway shops.   Only one bid was received from Cummings Mid America:

 

                                    Model              15D KAC                $20,450

                                    Model              20D KAC                $20,700

Model              25D KAC                $21,325

 

Commissioner Carpenter motioned to authorize the Director of Public Works to tabulate and review the bids and specifications received for standby electric generators and to return at a later date with a recommendation for purchase of the requested equipment.

Commissioner Wheeler seconded the motion.  Motion Carried 5-0.

 

ITEM #3 – CONSIDER AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO OBTAIN PROPOSALS FOR THE BIENNIAL BRIDGE INSPECTION WORK FOR BUTLER COUNTY

Darryl Lutz, Director of Public Works, came before the Board for approval for the Department of Public Works to obtain proposals for the biennial bridge inspection work for Butler County.  A minimum of every two years, each bridge with a 20 foot span or longer is required to be inspected by certified bridge inspection personnel.  An inspection report and narrative are updated and new bridge sufficiency ratings are calculated for each bridge.  Butler County has approximately 436 bridges that require this inspection.

 

Commissioner Wheeler motioned to authorize the Director of Public Works to solicit Requests for Proposals and Statements of Qualifications from engineering firms for the purpose of conducting required biennial bridge inspection work on Butler County’s bridges located on County and Township roads.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

NON AGENDA ITEM - REPLACE TRUCK ENGINE

Darryl Lutz, Director of Public Works, came before the Board seeking approval to replace the engine in the truck used to pull the recycle trailers.  The truck has been towed to Pro Diesel in Augusta.  Their repair estimates are $5,500 for a salvage yard engine,  $6,500 for a rebuilt engine with a six-month warranty, or a new factory crate engine for $9,500 with a one-year warranty.

 

Commissioner Carpenter motioned to approve the purchase of a new 5.9 liter factory crate engine with a one-year warranty for $9,500.  Commissioner Doll seconded the motion.  Motion carried 5-0. 

 

ITEM #4 – WORK SESSION – UPDATE ON OCTOBER 19TH GOVERNMENT DAY AT COUNTY COURTHOUSE

This Agenda Item was moved to the Tuesday, October 12, 2004 meeting.

 

RECESS

Chairman Carpenter recessed the Board at 10:55 a.m. for 5 minutes.

 

RECONVENE

Chairman Carpenter reconvened the Board meeting at 11:00 a.m.

 

ITEM #5 – WORK SESSION (10:30 A.M.) REVIEW OF PLANNING & ZONING MAPS

David Yearout came before the board to discuss reviewing and updating the Planning and Zoning Maps.  It has been 5 years since the last review in 1999.  When the new zoning regulations were adopted in 1999 modifications to the zoning were made.  This created several parcels with existing residential uses that became legal non-conforming parcels.  Commissioners will begin review of the county zoning maps on a weekly basis.

 

 

 

APPROVAL OF MINUTES

Commissioner Doll motioned to approve the Minutes of the Butler County Commission Meetings of Monday, October 4, 2004 as amended and Tuesday, October 5, 2004 as written.  Commissioner Wheeler seconded the motion.  Motion carried 5-0. 

 

APPROVAL OF VOUCHERS

Commissioner Carpenter motioned to approve the vouchers for October 11, 2004 in the amount of $448,728.55.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD

Commissioner Wheeler initiated discussion concerning placement of political signs.  He has received calls about political signs on public ROW (right of way).  He would like to see a copy of sign placement regulations given to candidates as part of the candidate filing packet.  It was pointed out that the problems experienced with a couple of candidates, were due to the fact that the regulations do not specifically prohibit placement of signs on public ROW. 

 

It was the consensus of the Board, at Commissioner Wheeler’s request, to revise the sign regulations to be more specific.

 

ADJOURN

Commissioner Carpenter motioned to adjourn the meeting of the Board on October 11, 2004 at 11:50 a.m.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.