BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, October 18, 2004

 

 

CALL TO ORDER

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Clerk Ron Roberts.

 

ITEM #1 – CONSIDER PURCHASE OF VIRUS AND SPAM PROTECTION SOFTWARE AND HARDWARE FOR COMPUTER SERVICES

Scott Stoskopf, Computer Services Director, came before the Board for approval to purchase the new virus and spam protections software and hardware.  The vendor has replaced the version the County uses with a new product, after November we will not be able to receive virus pattern updates.  The current virus software is scanning 7,600 e-mails a day, blocking 1,000+ virus attachments a day.  Butler County cannot maintain an Internet presence without this software.

 

Commissioner Anderson motioned to allow Computer Services to purchase TrendMicro Virus and Spam protection software from CDWG totaling $14,768.10 and hardware from Dell and CDWG totaling $3,199.77 to be paid from the Computer Services 2004 Budget.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #2 – CONSIDER SELECTION OF COMPUTER INFORMATION CONCEPTS (CIC) FOR THE WEB ACCESS PROJECT

The Web Committee came before the Board to recommend Computer Information Concepts (CIC) for the Web Access Project.  After the Commission opened the proposals, the committee asked two of the vendors (CIC and Infinitec) to respond to additional questions.  The committee determined that it would be a smoother process with fewer future complications if CIC (the current county vendor for our tax and deeds systems) performed the work.  All costs will be paid out of the Deeds Technology Fund #288.

 

Commissioner Anderson motioned to award the Web Access Project to CIC for $38,3477.50 to be paid from the Register of Deeds Technology Fund, and have Computer Services bring back an agreement contract for commission approval.  Commissioner Wheeler seconded the motion.  Motion Carried 5-0.

 

ITEM #3 – RECEIVE AND OPEN SEALED BIDS FOR A USED WATER TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS

Darryl Lutz, Director of Public Works, came before the Board to receive and open sealed bids for a used water truck for the Department.  The water truck is utilized to water roads at the landfill, haul leachate as needed, and is used for watering base and sub grade construction for the highway division.  Two bids were received: 

 

Reed Co LLC.  1994 Ford LN9000 with a 4000-gallon steel tank             $38,470.

2005 LT 7501 Sterling Chassis with a 4035-gallon fiberglass tank            $67,527

2005 LT 7501 Sterling Chassis with a 4035-gallon steel tank           $69,927

 

Commissioner Shriver motioned to authorize the Director of Public Works to tabulate and review the bids and specifications received for a used water truck and to return at a later date with recommendations for purchase of the requested equipment.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #4 – RECEIVE AND CONSIDER STAFF RECOMMENDATION AND AWARD OF BID TO L. B. FOSTER RAIL PRODUCTS OF HOUSTON, TEXAS FOR SALVAGE OF THE RAIL FROM ANDOVER TO AUGUSTA

Larry Powell, Director of Economic Development, came before the Board with staff recommendation to award the bid to L.B. Foster Rail Products of Houston, Texas for the salvage of the rail from Andover to Augusta.  RFP’s were received and opened on October 5th at 9 a.m. and the results were read at the public meeting.  The apparent high bidder was L. B. Foster Rail Products.  The attorney for Foster has prepared an agreement based upon the RFP and is ready to proceed to close on the sale.

 

The Economic Development Director presented the salvage contract for the railroad rails and ties for signature by the chair.  In discussion it was pointed out there was a change with the addition of a section “E” setting time limits for the salvage operation.  The operation is to commence in the fall of 2004 and be finished by December of 2005.  Commissioners also requested to have Director Powell check the Dun and Bradstreet rating of L.B. Foster Rail Houston, Texas.

 

Commission Carpenter motioned to table the request to give Director Powell time to get the amendment initialed and do the B&D checks.  Commissioner Anderson seconded the motion.  Motion carried 5-0

 

RECESS

Chairman Carpenter recessed the Board at 10:55 a.m. for 5 minutes.

 

RECONVENE

Chairman Carpenter reconvened the Board meeting at 11:00 a.m.

 

Economic Development Director, Larry Powell, brought the actual replacement page containing section “E” for the Commissioners to review.  After reviewing the change Commissioner Carpenter motioned to table the matter again until Director Powell has a chance to check the companies’ D&B rating.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #5 – CONSIDER CONTRACT FOR HEALTH INSURANCE SERVICES WITH PREFERRED HEALTH SYSTEMS, FOR 2005 HEALTH INSURANCE PROGRAM

Rene Bender came before the Board seeking approval to renew the County health insurance

policy with Preferred Health for one year effective November 1, 2004.  The renewal was a slight reduction from the current contract.  The current PPO plan will be dropped for 2005 and the six employees left on that plan will be switched to the HMO plan.

 

Commissioner Doll motioned to approve the group contract with Preferred Plus of Kansas, Inc. to include Plan Option Med M + Rx O and an effective date of 11/1/04 for a one year period and allow the chair to sign.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

 

 

ITEM #6 – WORK SESSION – REVIEW OF PLANNING AND ZONING MAPS

Interim Planning and Zoning Director, David Yearout, came before the Board to review the zoning maps for the Townships of Fairmount, Clifford, Milton and Plum Grove.  The consensus of the Board was to consider putting all land outside of the urban growth areas into the Ag 80 district.  There may be changes to the zoning maps as further evaluations are made for the balance of the County.

 

APPROVAL OF MINUTES

Commissioner Carpenter motioned to approve the Minutes of the Butler County Commission Meetings of Monday, October 11, 2004 and Tuesday, October 12, 2004 as written.  Commissioner Wheeler seconded the motion.  Motion carried 5-0. 

 

APPROVAL OF VOUCHERS

Commissioner Carpenter motioned to approve the vouchers for October 18, 2004 in the amount of $114,199.69.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

APPROVAL OF ADDS AND ABATES

Commissioner Carpenter motioned to approve the Abates, Approval #2199 dated October 18, 2004, Abates in the amount of $30,862.06, and Adds in the amount of $135.38.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD

None.

 

ADJOURN

Commissioner Doll motioned to adjourn the meeting of the Board on October 18, 2004 at  11:50 a.m.  Commissioner Shriver seconded the motion.  Motion carried 5-0.