BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, October 12, 2004

CALL TO ORDER

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Clerk Ron Roberts.

ITEM #1 – CONSIDER NOTIFICATION OF GRANT AWARDS FOR BUTLER COUNTY DEPARTMENT ON AGING THROUGH CENTRAL PLAINS AREA AGENCY ON AGING (CPAAA)

Connie Rausch, Butler County Department on Aging, came before the Board for notification of six federal grant awards for Butler County Department on Aging through Central Plains Area Agency on Aging (CPAAA); all six grants are for the grant period beginning October 1, 2004 through September 30, 2005. The grants are:

Grant Federal Funds County Match

Information & Assistance (I&A) $21,250 $21,250

Respite $ 4,188 $ 493

Physical Fitness $ 6,500 $ 765

Caregiver Assistance $ 2,229 $ 0

Caregiver Information $ 2,981 $ 0

Caregiver Respite          $ 6,524 $ 0

Commissioner Anderson motioned to approve the six Notice of Grant Awards and authorize the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM # 2 – CONSIDER AWARD OF BIDS TO CDW-G FOR THE PURCHASE OF SCANNERS FOR DOCUMENT IMAGING

Scott Stoskopf, Computer Services Director, came before the Board to award the bid to the lowest complete bidder for the Document Scanner. The lowest bid was from CDW-G in the amount of $32,805.00. Following are the bids received:

CDW-G $32,805.00

Imaging Solutions $35,057.00

Galaxie $35,379.00

Commissioner Doll motioned to authorize the purchase of scanners from the low bidder, CDW-G and not buy the upgraded warranty. Commissioner Anderson seconded the motion. Motion carried 5-0.

ITEM # 3 – CONSIDER APPROVING A NEW AGREEMENT WITH KDOT TO ADMINISTER FUNDING AND CONSTRUCTION FOR BUTLER COUNTY FEDERAL AID ROAD AND BRIDGE PROJECTS

Darryl Lutz, Director of Public Works, came before the Board for approval of a new agreement with KDOT to administer funding and construction for Butler County federal aid road and bridge projects. The old agreements were adopted in 1951 and 1975 and are outdated. The new agreement is a standard agreement that has been prepared with input by the KCCA and the KCHA and will replace both old agreements.

Commissioner Doll motioned to approve the agreement between KDOT and Butler County to allow KDOT to act on behalf of Butler County related to obtaining funding and administering federal aid to road and bridge projects in Butler County and to approve execution of the agreement by the County Commissioners. Commissioner Wheeler seconded the motion. Motion carried 5-0.

NON AGENDA ITEM – PURCHASE PORTABLE GENERATOR

Darryl Lutz, Director of Public Works, came before the Board for approval to purchase 2 25KW Onan portable trailer mounted generators from Cummings-Mid America for $42,500.

Commissioner Shriver motioned to approve the one and only low bid for the purchase of 2 Cummings/Onan 25KW trailer mounted standby electric generators from Cummings-Mid America, Wichita, Kansas for a total cost of $42,650.00. Commissioner Wheeler seconded the motion. Motion carried 5-0.

NON AGENDA ITEM - PURCHASE SNOWPLOWS

Darryl Lutz, Director of Public Works, came before the Board for approval to purchase replacement snowplows and hitches. Bids received:

Midwest Truck Equipment Inc. “Henderson” $63,816.00

Midwest Truck Equipment Inc. “Henke” $56,454.00

Truck Parts & Equipment “Monroe” $61,499.80

Victor L. Phillips Co. “Flink” $74,477.00

Kansas Truck Equipment Co. “Flink” $62,949.00

Commissioner Anderson motioned to approve the purchase of 6 Henke fixed angle one-way snowplows, 4 Henke power reversal snowplows and 5 Henke truck mounted quick attach hitches from Midwest Truck Equipment, Inc. Wichita, Kansas, with the folding hitch option for a total cost of $57,579.00. Commissioner Doll seconded the motion. Motion carried 5-0.

APPROVAL OF ADDS AND ABATES

Commissioner Carpenter motioned to approve the Adds and Abates, Approval #2198 dated October 12, 2004, Abates in the amount of $7,783.84 and Adds in the amount of $226.18. Commissioner Wheeler seconded the motion. Motion carried 5-0.

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD

Commissioner Anderson informed the Board that he attended the open house for the new Rose Hill City Hall Building last Saturday. He stated it was a very nice facility.

Commissioner Wheeler asked for an update on the new sale barn being proposed. David Yearout, Interim Planning and Zoning Director, gave the Board a short update of the current status of the project to the extent of his early contact with the new owners.

Commissioner Carpenter polled the Board to see who is going to the KAC Fall Conference. Commissioners Doll and Shriver are not going. Commissioner Carpenter and Wheeler are going, and Commissioner Anderson is still considering attending. Commissioner Elect Dan Woydziak is going to attend. The Board selected Commissioner Carpenter to be the voting delegate for Butler County at the KAC General Meeting, and Commissioner Wheeler is to be the first Alternate.

RECESS

Commissioner Carpenter recessed the Board at 10:15 a.m. for 5 minutes.

RECONVENE

Commissioner Carpenter reconvened the Board at 10:20 a.m.

Interim Planning and Zoning Director, David Yearout, came before the Board to discuss problems being experienced regarding our current zoning regulations. First, there is presently no mechanism in place to hold the businesses that sell, move, and/or set-up manufactured homes accountable for their actions. Second, the language in the Zoning Regulations that allows single-wide manufactured homes for farm help needs to be repealed when they are no longer being used for that purpose. Third, The County needs to remove the reference to 10 acres from the definition of “land used for agricultural purposes.”

It was the consensus of the Board for Mr. Yearout to work on language to revise the Regulations and bring it back for review.

Administrator Johnson Informed the board that the railroad salvage bids are being reviewed by the lawyers and will be back before the Board next Monday.

Administrator Johnson stated that the Jail count is 215 with 156 billable.

Sandy Zieman came before the Board to discuss the employee breakfast on Friday, October 15, 2004 and sign the Commissioners up to help.

Mark Detter, Assistant Administrator, came before the Board to present the schedule for Government Day on Tuesday, October 19, 2004. Chairman Carpenter will start the day off with a short presentation at 9:30 a.m., then the kids will be taken on tours to all of the Courthouse offices.

ADJOURN

Commissioner Wheeler motioned to adjourn the meeting of the Board on October 12, 2004 at 11:08 a.m. Commissioner Shriver seconded the motion. Motion carried 5-0.