BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, November
9, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator, Will Johnson, Jr., and Clerk Recorder Tammy Bridges. Commissioner Phil Anderson was absent.
ITEM #1 – CONSIDER
ACCEPTING THE LOW BID FROM DELL FOR THE PURCHASE OF A WEB SERVER
Scott Stoskopf, Computer Services Director, came before the Board for
approval to purchase the web server from the low bidder, Dell in the amount of
$3,156.72. Other bids received were
LaForges - $3,763.00; PowwwerNet - $3,7900.00; IBM - $6,385.80; APPRO -
$8,006.00; and CDW.G - $4,756.01 which did not meet specifications.
Commissioner Carpenter motioned to approve the purchase of the web server
from the low bidder, Dell, in the amount of $3,156.72 to be funded out of the
Deed’s Technology Fund. Commissioner
Shriver seconded the motion. Motion
carried 4-0.
ITEM #2 – RECEIVE AND
OPEN BIDS FOR THE SALE OF A 1975 DODGE 300 TRADESMAN VAN LOCATED IN EMERGENCY
MEDICAL SERVICES DEPARTMENT
Grant Helferich, Director of EMS, came before the Board to open and
review bids for the 1975 Dodge 300 Tradesman van. An ad was placed in the Shopper’s Guide requesting bids on the
1975 Dodge 300 Tradesman van previously used by the Rescue Squad. The deadline for all bids to be returned was
8:00 a.m. on Monday, November 8, 2004.
No bids were received. Randy
Squires showed some interest, and the Board directed Mr. Helferich to ask Mr.
Squires what he would offer for the van.
ITEM #3 – RECEIVE
LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS FOR CONSTRUCTION
ENGINEERING WORK RELATED TO THE SW 170TH STREET PROJECT AT ROSE HILL
Darryl Lutz,
Director of Public Works, came before the Board to receive letters of interest
and statements of qualifications for construction engineering work related to
the SW 170th Street project at Rose Hill. Bids were received from three companies, all of which are located
in Wichita, Kansas: Professional
Engineering Consultants, PA; Poe & Associates of Kansas; and MKEC
Engineering Consultants. Schwab Eaton
thanked the County for the opportunity to bid, but declined.
Commissioner Shriver
motioned to acknowledge the receipt of responses from Professional Engineering
Consultants, PA; Poe & Associates of Kansas; and MKEC Engineering
Consultants to provide construction-engineering services related to Project No.
8 C-3857-01, the reconstruction of SW 170th Street at Rose
Hill. Commissioner Doll seconded the
motion. Motion carried 4-0.
Commissioner Shriver
motioned to appoint Mark Detter, Assistant County Administrator; Darryl Lutz,
Director of Public Works, and Commissioner Phil Anderson, with Commissioner
Randy Doll as alternate, to serve on the selection and negotiating committees
and to authorize said committees to proceed with the selection and negotiation
process in accordance with KDOT’s guidelines. Commissioner Carpenter seconded
the motion. Motion carried 4-0.
ITEM #4 – CONSIDER
APPROVING AN AGREEMENT FOR ENGINEERING SERVICES RELATED TO THE 2005 BIENNIAL
BRIDGE INSPECTION FOR BUTLER COUNTY
Darryl Lutz,
Director of Public Works, came before the Board to consider an agreement for
engineering services related to the 2005 biennial bridge inspection for Butler
County. A minimum of every two years,
each bridge with a 20-foot span or longer is required to be inspected by
certified bridge inspection personnel.
Commissioner Wheeler
motioned to approve the agreement for engineering services related to the 2005
biennial bridge inspection work for Butler County with the firm of Finney &
Turnipseed Transportation & Civil Engineers, L.L.P., Topeka, KS in the
amount of $37,300 and authorize the Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0.
Darryl Lutz,
Director of Public Works, came before the Board with an amended agreement for
new easements for a road extension that was presented to the Board on September
14, 2004. An error was found in the
legal description and corrected.
Commissioner Shriver
motioned to approve accepting right-of-way dedications in Pretty Prairie First
Addition from Terry Duethman and allow the Chair to sign. Commissioner Wheeler seconded the
motion. Motion carried 4-0.
ITEM
#5 – CONSIDER A SETTLEMENT WITH MINOLTA FINANCIAL SERVICES FOR THE EXPIRED
COPIER LEASE PROGRAM
Will Johnson, County Administrator, came before the Board to consider
negotiating the agreed buyout of the Lease Contract with Minolta Leasing
Company in the amount of $14,076.76.
The current county obligation is $11,576.76. The proposed buyout would transfer ownership of the copiers to
the County.
Commissioner Carpenter motioned to table Agenda Item #5, regarding the Minolta
lease, until a later date. Commissioner
Wheeler seconded the motion. Motion
carried 4-0.
ITEM
#6 – CONSIDER A CONTRACT WITH DELTA DENTAL SERVICES FOR THE COUNTY’S EMPLOYEE
DENTAL COVERAGE
Will Johnson, County Administrator, came before the Board to consider
renewing the Dental Insurance policies for 2005 with Delta Dental to include
enhancements to the plan and an 80/20 cost share with employees. The County currently contributes 80% towards
the premiums of the existing health insurance for County employees. Staff recommended an enhancement of the
dental plan to include preventative maintenance at no cost to the employee
along with an 80/20 cost share to the employee similar to the health insurance
coverage. The increased cost of the
plan coupled with the cost share to the employees falls within the budgeted
amount the County projected for 2005.
Commissioner Carpenter motioned to approve the group contract with Delta
Dental to include the enhancements, 80/20 cost share with the employees and an
effective date of 11/1/04 for a one-year period and allow the chair to
sign. Commissioner Wheeler seconded the
motion. Motion carried 4-0.
The Board discussed the carpet bids for the Petroleum Building and would
like to verify the square footage of the area to be carpeted.
ADS
AND ABATES
None.
OTHER ITEMS OF BUSINESS TO COME
BEFORE THE BOARD
Administrator Johnson stated that the jail count is 232 with 168 billable.
Administrator Johnson stated that the Health Foundation Breakfast is to be held on Thursday, November 11, 2004 from 8:30 – 10:00 a.m. at the Community College in the Purple Room in the Student Union.
Administrator Johnson stated that the 2004 Kansas Rural Symposium would be held on December 2, 2004.
Administrator Johnson stated that the Extension Council Annual meeting would be Tuesday, November 16, 2004 at 6:30 p.m. at Mascio’s in Augusta.
RECESS TO EXECUTIVE SESSION
Commissioner Doll motioned to recess to Executive Session at 10:10 a.m. for 35 minutes to discuss personnel matters of non-elected personnel. Those in attendance were Commissioners Carpenter, Doll, Shriver, and Wheeler, County Administrator Will Johnson, Jr., and Assistant Administrator, Mark Detter.
RECONVENE
Commissioner Carpenter reconvened the Board at 10:45 a.m.
ADJOURN
Commissioner Wheeler motioned to adjourn the meeting of the Board on November 9, 2004 at 10:50 a.m. Commissioner Shriver seconded the motion. Motion carried 4-0.