BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, November 29, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Clerk Recorder Tammy Bridges. Commissioner Bill Shriver was absent.
Connie Rausch, Butler County Department on Aging, came before the Board for approval of changes to the Bylaws of the Butler County Council on Aging. The Council on Aging’s current Bylaws do not reflect, in the council’s opinion, recent changes in the makeup of the Board of County Commission, number of meetings held by the Council and an appropriate number of persons to constitute a quorum.
Commissioner Anderson motioned to Table the changes to the Bylaws of the Butler County Council on Aging and asked the Director to return at a later date with revised Bylaws. Commissioner Wheeler seconded the motion. Motion carried 4-0.
ITEM #2 – CONSIDER APPROVAL OF
THE COMMUNITY CORRECTIONS FY2004 UNEXPENDED FUND REQUEST TO THE KANSAS
DEPARTMENT OF CORRECTIONS
Chuck McGuire, Community Corrections, came before the Board for approval of the FY04 KDOC Unexpended Funds request. The purpose of the request is to obtain statewide unexpended community corrections funds from FY04. This request is for funding for technical upgrades and the request must receive approval from the Butler County Commission and the Correctional Advisory Board before submission.
Commissioner Carpenter motioned to approve the Community Corrections FY04 KDOC Unexpended Funds request, and authorize the Chair to sign. Commissioner Anderson seconded the motion. Motion carried 4-0.
ITEM #3 – CONSIDER APPROVAL OF A
RECOMMENDATION FROM THE JOINT CORRECTIONS ADVISORY BOARD FOR PREVENTION BLOCK
GRANT FUNDING
Ann Carpenter, Juvenile Justice Services Administrator, (JJSA), came before the Board for approval of the recommendations of the Joint Corrections Advisory Board for Prevention Block Grant Funding. This year’s allocation is the same as it has been for the last two years.
Commissioner Doll motioned to approve the State Fiscal Year 2006 Prevention Block Grant in the sum of $126,962 as allocated in the presentation for funding programs within the 13th Judicial District and authorize Commissioner Wheeler to sign the documents. Commissioner Anderson seconded the motion. Motion carried 3-0. Commissioner Carpenter abstained.
Ann Carpenter updated the Board on revenue received this year for JJS programs. For the electronic monitoring program for juveniles and adults both, collections for this year are in the amount of $4,525 in client fees and currently have $740 out in billings and $543 in collections. For Detention Services, the Department has collected $10,236 in fees and reduced the total amount by $20,580 for sliding fee scale write-off amounts for families who are indigent, with $22,497 out in billings and $57,789 in collections.
ITEM
#4 – CONSIDER A RESOLUTION UPDATING THE PURCHASE CARD ACCOUNT ADMINISTRATION
AGREEMENT
Ronald Roberts, County Clerk, came before the Board for approval of Resolution No. 04-50 to update the purchase card account administrators that have the authority to add or delete cardholders and do maintenance as required on the purchase account.
Commissioner Wheeler motioned to approve Resolution No. 04-50, to supercede and replace Resolution 02-15 naming County Clerk Ron Roberts and Financial Officer Mark Detter as authorized agents to obtain credit card accounts for Butler County employees with Commerce Bank, and authorize the Chair to sign. Commissioner Anderson seconded the motion. Motion carried 4-0.
ITEM
#5 – CONSIDER THE APPROVAL OF AN AWARD OF BID TO JOHN K. FISHER FOR THE
PURCHASE OF A REPLACEMENT VEHICLE FOR THE COUNTY APPRAISERS DEPARTMENT
Kathy Briney-Wagner, County Appraiser, came before the Board for approval to purchase a used 2004 Buick Century with 29,695 miles in the amount of $9,980 from John K. Fisher, Inc., in El Dorado, Kansas.
Commissioner Anderson motioned to approve the purchase of a used 2004 Buick Century in the amount of $9,980 from John K. Fisher, Inc., in El Dorado, Kansas, which is to be paid out of the Appraiser’s Office Capital Outlay Fund. Commissioner Wheeler seconded the motion. Motion carried 4-0.
ITEM
#6 – RECEIVE AND OPEN BIDS FOR THE REPLACEMENT VEHICLE FOR THE BUTLER COUNTY
HEALTH DEPARTMENt
Carol Borger, Administrator, Butler County Health Department, came before the Board to open bids received from Butler County Auto Dealers for a replacement vehicle for the Health Department and allow the Administrator to review the bids. The Health Department has budgeted, in their General Administration Funds, for $15,000-16,000 with a trade-in for this vehicle. Two bids were received from John K. Fisher:
LeSabre $12,400
Century $ 9,300
Commissioner Carpenter motioned to accept the bids for a replacement vehicle for the Health Department and allow the Health Department Administrator to review the bids and return at a later date with a recommendation. Commissioner Wheeler seconded the motion. Motion carried 4-0.
ITEM
#7 – CONSIDER ALLOWING THE DEPARTMENT OF BUILDINGS AND GROUNDS TO FILL A
MAINTENANCE TECHNICIAN II VACANCY
Will Johnson, Jr., Administrator, came before the Board for approval to fill a Maintenance Technician II vacant position in the Building and Grounds Department.
Commissioner Wheeler motioned to approve the Building and Grounds’ Department to fill a vacant Maintenance Technician II position. Commissioner Anderson seconded the motion. Motion carried 4-0.
APPROVAL OF MINUTES
Commissioner Anderson motioned to approve the Minutes of the Butler County Commission Meetings of Monday, November 15, 2004 and Tuesday, November 16, 2004 as written. Commissioner Doll seconded the motion. Motion carried 3-0. Commissioner Carpenter abstained.
APPROVAL OF VOUCHERS
Commissioner Carpenter motioned to approve the vouchers for November 29, 2004 in the amount of $380,746.21. Commissioner Wheeler seconded the motion. Motion carried 4-0.
ITEM
#8 – RECESS TO EXECUTIVE SESSION
Commissioner Wheeler motioned to recess the Board to Executive Session at 10:05 a.m. for 15 minutes to discuss matters of non-elected personnel. Commissioner Anderson seconded the motion. Motion carried 4-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Wheeler, Administrator Will Johnson, Jr.
RECONVENE
Commissioner Carpenter reconvened the Board meeting at 10:20 a.m.
Administrator Johnson stated that the jail count is 209 with 142 billable.
Administrator Johnson stated that the vehicles north of the jail are old Sheriff’s vehicles.
Administrator Johnson stated that the elected officials in the offices of Sheriff, Treasurer and Clerk pulled out of the Kansas Association of Counties (KAC) because of the Commissioners having majority representation in that organization.
Administrator Johnson stated that the Minolta Lease has been taken care of and the copiers will be shipped back to New Jersey this week.
ADJOURN
Commissioner Wheeler motioned to adjourn the meeting of the Board on November 29, 2004 at 10:45 a.m. Commissioner Doll seconded the motion. Motion carried 4-0.