BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, November 1, 2004

 

 

CALL TO ORDER

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m.  Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Sandy Zieman.

 

ITEM #1 – WORK SESSION – REVIEW OF PRELIMINARY DESIGN WITH PKHL ON EAST ANNEX

Vince Haines, PKHL, came before the Board for review of the preliminary design on the East Annex building.   He has been meeting with Department Heads and will be wrapping up the design phase of the project.  He presented the site plan to the Commission.   Discussion followed regarding the site plan.  Phasing of the remodeling project was discussed. 

 

It was the general consensus of the Board to give Vince Haines, PKHL, approval to start the design/development stage.  The consensus was 4-1 with Commissioner Mike Wheeler opposing the project.   

 

ITEM #2 – CONSIDER ALLOWING THE PURCHASE OF THREE PRE-OWNED FORD CROWN VICTORIA POLICE PACKAGE VEHICLES FOR THE DETECTIVE DIVISION FROM THE STATE OF KANSAS

Under Sheriff Roy Raney, came before the Board for approval to purchase three 2002 pre-owned Ford Crown Victoria Police package vehicles for the detective division.  The detective division has a fleet of six vehicles, three of which are 1999 Ford Taurus.  These vehicles have high mileage and some mechanical problems and are scheduled to be rotated out of service in 2004.

 

Commissioner Doll motioned to allow the Sheriff’s office to purchase three 2002 Ford Victoria police package vehicles from the State of Kansas at the cost of $37,124.00.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

RECESS

Chairman Carpenter recessed the Board at 10:00 a.m. for 10 minutes.

 

RECONVENE

Chairman Carpenter reconvened the Board meeting at 10:10 a.m.

 

ITEM #3 – CONSIDER 2005 CONTRACTS FOR PROGRAM SERVICES, BETWEEN THE BUTLER COUNTY BOARD OF COMMISSIONERS AND THE 12 BUTLER COUNTY SENIOR CENTERS

Connie Rausch, Butler County Department on Aging, came before the Board for approval of the 2005 contracts for program services between the Board of Commissioners and the 12 Butler County Senior Centers.  These contracts were first written in 1993 and have been renewed annually. 

 

Commissioner Shriver motioned to approve the 2005 contracts for program services between the Butler County Board of Commissioners and the 12 Butler County Senior Centers and authorize the Chair to sign.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #4 – CONSIDER PROCLAMATION FOR NOVEMBER AS THE NATIONAL FAMILY CAREGIVERS MONTH

Connie Rausch, Butler County Department on Aging, came before the Board for approval of a Proclamation designating November 2004 as National Family Caregivers Month.  The need for family caregivers is growing.  We are blessed to live in a time when medicine and technology have helped us live longer.  As a result, persons with disabilities are living longer and people over 85 are the fastest growing segment of our population.

 

Commissioner Shriver motioned to have the Chairman of the Butler County Board of Commission read the Proclamation designating November 2004 as National Family Caregivers Month on behalf of the entire Commission; then proclaim November 2004 as National Family Caregivers Month.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #5 – CONSIDER PROPOSALS FOR ELECTRICAL PANEL WORK AT THE COMMUNITY BUILDING

Ken Bratton, Director of Buildings and Grounds, came before the Board for approval of a proposal for electrical panel work at the Community Building.  The panels located in this building are beyond repair and should be replaced for safety reasons.  Some of the concerns include fire hazard, shock hazard, and circuit overload due to the type of wire and wear and tear on the panels.  Proposals were received from Graf Electric and MI-TE Electric.

 

Commissioner Shriver motioned to accept the proposal from MI-TE Electric in the sum of $2,912.00 for the repairs of electrical panels located at the Community Building and authorize staff to execute the proposal and move forward with repairs.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

ITEM #6 – RECEIVE AND OPEN BIDS FOR REPLACEMENT OF CARPET IN THE PETROLEUM BUILDING

Ken Bratton, Director of Buildings and Grounds, came before the Board to open and consider bids for carpet installation services at the Petroleum Building.  Bids were received from:

                        Caravan Carpet              $11,497.00

                        Star Lumber                   $10,717.02

 

Commissioner Shriver motioned to accept the bids and have the Buildings and Grounds Director return with analysis and recommendation.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #7 – CONSIDER ALLOWING THE COUNTY APPRAISER TO REQUEST BIDS TO PURCHASE A MID-SIZED VEHICLE TO REPLACE A 1993 CHEVY LUMINA WITHIN THE APPRAISERS DEPARTMENT
Kathy Briney-Wagner, County Appraiser, came before the Board to request bids to purchase a used 2004, 4 door, 5-6 passenger, mid-sized sedan to replace a 1993 Chevy Lumina to be utilized by the Appraisal Department.  Over the last several years, the ’93 Lumina has not been allowed to leave the city limits of El Dorado, which at times, limits the appraisers’ abilities on production.  The appraiser’s vehicles are utilized on a daily basis and must be dependable and able to withstand heavy usage to maintain safety and give service.

 

Commissioner Doll motioned to approve the County appraiser to request bids from automobile dealerships located within Butler County for a replacement vehicle to be utilized in the Appraisal Department.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #8 – RECEIVE AND OPEN BIDS FOR A SERVER RELATED TO THE WEB ACCESS PROJECT

Scott Stoskopf, Director of Computer Services, came before the Board to open bids for the Server for the Web Access Project.  The Commission approved the vendor on October 18, 2004 and asked for bids for the server.  Bids were received from:

 

Dell                               $3156.72

IBM                              $6385.80

LaForges                       $3763.00 with an Upgrade Option of $620.00

Powwwer.Net               $3790.00 with an Upgrade Option of $999.00

Appro                           $8006.00

CDWG                         $4756.01

 

Commissioner Wheeler motioned to accept the bids and have the Computer Services Director return with analysis and recommendation.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #9 – CONSIDER AGREEMENT WITH CIC FOR THE WEB ACCESS PROJECT

Scott Stoskopf, Director of Computer Services, came before the Board for authorization of the Chair to sign the agreements with CIC and authorize the first half payment of $17,430.00.  Legal Counsel has reviewed the agreements.

 

Commissioner Wheeler motioned to authorize the chair to sign the agreements with CIC and authorize the first half payment of $17,430.00 to be paid out of the Deeds Technology Fund.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

ITEM #10 – CONSIDER APPROVAL OF AWARD OF ENGINEERING WORK RELATED TO BIENNIAL BRIDGE INSPECTION WORK FOR BUTLER COUNTY

Darryl Lutz, Director of Public Works, came before the Board for approval of award of engineering work related to biennial bridge inspection work for Butler County. 

 

Commissioner Wheeler motioned to approve awarding engineering work related to the 2005 biennial bridge inspection work for Butler County to the firm of Finney & Turnipseed, from Topeka, Kansas not to exceed the amount of $37,300.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

ITEM #11 – WORK SESSION – UPDATE OF TUESDAY, OCTOBER 25, 2004 KAC BYLAWS FACILITATION MEETING IN TOPEKA

Mr. Johnson attended a KAC Facilitation Meeting in Topeka last Tuesday.   The topics discussed were KAC Bylaws.    Tough issues do not get addressed because of the non-willingness to break harmony.   The change would consist of 8 commissioners and 4 elected to make up the policy board.  Ex-officios members would be members of the affiliation groups.   Butler County staff has been directed to remain neutral with the affiliation.  It is Mr. Johnson’s opinion that the make up of the Board should include 5 commissioners and 4 elected to make up the policy board.  There will be enough support to bring this item to a vote at the KAC Conference later this month.   Affiliations may be working on compromises or amendments before the vote is made.

 

ITEM #12 – RECEIVE NORMAN MANLEY TO DISCUSS MATTERS OF LEGAL NATURE IN EXECUTIVE SESSION – 11 A.M.

 

RECESS TO EXECUTIVE SESSION

Commissioner Carpenter recessed the Board to Executive Session at 11:10 a.m. for 15 minutes to discuss matters of a legal nature.  Those in attendance were Commissioner Will Carpenter, Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator Will Johnson, Jr., and Norman Manley, County Counsel.

 

RECONVENE

Commissioner Carpenter reconvened the Board at 11:25 a.m.

 

APPROVAL OF MINUTES

Commissioner Doll motioned to approve the Minutes of the Butler County Commission Meetings of Monday, October 25, 2004 as written and Tuesday, October 26, 2004 as amended.  Commissioner Anderson seconded the motion.  Motion carried 5-0. 

 

APPROVAL OF VOUCHERS

Commissioner Carpenter motioned to approve the vouchers for November 1, 2004 in the amount of $370,252.47.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD

Commissioner Doll asked about financial reports being received from Mark Detter, Financial Officer/Assistant County Administrator or County Administrator Johnson.   The Commission would like to have line charts and comments of financial status.

 

Commissioner Anderson stated the Canvassing of the Election would be held on Monday, November 8 in the Commission Meeting starting at 9 a.m. 


Commissioner Anderson would like to see the Codes Court project move forward.   This was one of his goals to accomplish before he left the Commission.   Administrator Johnson stated he would develop a Resolution in support of the project to be presented to the Commission in December.

 

County Administrator Johnson stated the Planning & Zoning Director position would close on Friday, November 5th.   There have been approximately 20 applications received.   Administrator Johnson stated he would hope to have this position filled by Thanksgiving.

 

Ann Carpenter, Juvenile Justice Services Director, came before the Board to request approval for Commissioner Shriver, Vice-Chair, to sign the application for JABG FFY 2001 Supplemental Funds for the purpose of purchasing technology for the three juvenile courts in District 13.  Ms. Carpenter stated there is a 10% match required.   Each county will pay their own match.   In Butler County, it will be paid out of the County Attorney’s Budget.  

 

Commissioner Wheeler motioned to recommend approval for Commissioner Shriver, Vice-Chair, to sign the application for JABG FFY 2001 Supplemental Funds for the purpose of purchasing technology for the three juvenile courts in District 13.   Commissioner Anderson seconded the motion.   Motion carried 4-0.   Commissioner Carpenter abstained.

 

Larry Powell informed the Commission that L.B. Foster would be starting work next week with the removal of the railroad.   They will start on the west side and move east.

 

Will Johnson, County Administrator, came before the Board for approval of the Emergency Medical Services Department to replace an Administrative Assistant position.   The current Administrative Assistant has accepted a position with another company.  

 

Commissioner Anderson motioned to allow the Emergency Medical Services Department to fill the Administrative Assistant position.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ADJOURN

Commissioner Wheeler motioned to adjourn the meeting of the Board on November 1, 2004 at 11:55 a.m.  Commissioner Shriver seconded the motion.  Motion carried 5-0.