BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, May 25, 2004

 

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Administrator Will Johnson Jr., and Recorder Clerk Toni Owen. Commissioner Wheeler joined the Board at 9:18 a.m.

 

ITEMS OF BUSINESS

 

ITEM #1 –CONSIDER A REQUEST FOR A HOMESTEAD LOT SPLIT WITH AGRICULTURE PRESERVATION OVERLAY. CASE NO. PL-04-07 RESOLUTION NO. 04-26.

Sharee Von Elling, Deputy Director of Planning & Zoning, came before the Board for approval of a homestead lot split with agriculture preservation overlay. (Case No.PL-0407) {Resolution No.04-26}.  Ms. Hodgens is the Co-Executor of the Melvin Althouse Estate. She is applying for a Homestead Lot Split with Agriculture Preservation Overlay (APO) on this property to settle the estate. APO allows the owner to split off one lot, no larger than 10 acres in size, without rezoning the entire lot. In return they must place an APO on the remainder of the property.

 

Commissioner Carpenter motioned to approve the homestead lot split with agriculture preservation overlay and allow the Chair to sign. (Case No.PL-04-07) {ResolutionNo.04-26}. Commissioner Shriver seconded the motion. Motion carried 4-0. Commissioner Wheeler was absent.

 

ITEM #2 –CONSIDER A FINAL PLAT APPROVAL FOR MAY SMALL SUBDIVISION PLAT. CASE NO. PL-04-03.

Sharee Von Elling, Deputy Director of Planning and Zoning, came before the Board for approval of a final plat for May Small subdivision plat. (Case No. PL-04-03). This property is located at the SE corner of the intersection of Santa Fe Lake Rd. & SW 10th St. It is in an area that is zoned RR-Rural Residential and is already developed for residential use with rural amenities. Santa Fe Lake Rd. ends approximately one mile to the north at the Whitewater Falls Barn. On the east side of the property, Adams Rd. ends at 10th Street.  Tenth Street, Diamond Rd, and 15th St. all loop back around to Adams Rd.

 

Commissioner Carpenter motioned to approve a final plat for May Small subdivision plat and allow the Chair to sign. (Case No. PL-04-03). Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM#3-CONSIDER A REQUEST FOR CONDITIONAL USE PERMIT (CUP) FOR A KENNEL. CASE NO. CU-04-03 {RESOLUTION NO. 04-25}

Sharee Von Elling, Deputy Director of Planning & Zoning, came before the Board for approval of a conditional use permit (CUP) for a kennel. (Case No. CU-04-03){Resolution No. 04-25}. The applicant owns and resides on a 32-acre site at the NE corner of the intersection of Boyer Rd & SW 100th St. (Old HWY 54) about four miles east of Augusta. The property is zoned RR. He is requesting a (CUP) for a kennel. Section 7-301.12 of the Butler County Zoning Codes allows the use of kennels with a CUP in an RR district with 5 provisions. The provisions are a minimum lot size of 10 acres, the kennel building or runs shall be located no closer than 200’ from any property line, all runs shall be screened at the kennels or at the property line, adequate measures to prevent odor, dust, noise, or drainage from becoming objectionable to other properties, and all state licensing and operations requirements are met.

 

Commissioner Shriver motioned to approve the (CUP) for a kennel and allow the Chair to sign. (Case No.CU-04-03){ Resolution No.04-25}. Commissioner Wheeler seconded the motion. Motion carried 5-0.

 

ITEM#4-CONSIDER MOVING A PORTION OF THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) TO THE AUGUSTA SENIOR CENTER.

Connie Rausch, Director of the Department of Aging, along with Sherry Cody, Director of Augusta Senior Center came before the Board for approval to move a portion of the retired senior volunteer program (RSVP) to the Augusta Senior Center. The Department of Aging will retain ownership of the RSVP grant, but will pay an annual salary for a part time position of $2,184, to oversee the Freezer Meals and Shopping for Senior Programs.

 

Commissioner Shriver motioned to approve moving a portion of the retired senior volunteer program (RSVP) to the Augusta Senior Center. Commissioner Doll seconded the motion. Motion carried 5-0.

 

ITEM#5-CONSIDER RENEWAL OF THE TECHNICAL SUPPORT AGREEMENT WITH SWEET FIELD DATA FOR EMS.

Grant Helferich, Director for Emergency Medical Services, came before the Board for approval to renew the technical support agreement with Sweet Field Data for EMS. The staff will use this software to produce field patient care reports and billing information. The cost for this software is $2,200 and will be paid for from the line item #6220, Medical equipment contractual items, in the EMS budget.

 

Commissioner Anderson motioned to approve the technical support agreement with Sweet Field Data for EMS and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

 

ITEM#6-CONSIDER JJA BLOCK GRANT CONDITIONS.

Ann Carpenter, Director of Juvenile Justice Services, came before the Board, for approval of the JJA Block grant conditions. The Prevention Block grant amount is $124,091.00 and the Graduated Sanctions amount is $299,722.00.

 

Commissioner Doll motioned to approve the JJA Block grant conditions and allow the Vice Chair to sign.  Commissioner Shriver seconded the motion. Motion carried 4-0. Commissioner Carpenter abstained.

 

ITEM#7-CONSIDER APPROVAL OF APPLICATION FOR TITLE V GRANT FOR TRI-COUNTY CASA.

Ann Carpenter, Director of Juvenile Justice Services, came before the Board, for approval of the application for the Title V grant for Tri-County, Court Appointed Special Advocate (CASA). The funding is in the amount of $46,540.00. This program is vital to the well being and health of childhood victims of abuse, neglect, abandonment, and exploitation within our district.

 

Commissioner Shriver motioned to approve the application for the Title V grant for Tri-County (CASA) and allow the Vice Chair to sign. Commissioner Anderson seconded the motion.  Motion carried 4-0. Commissioner Wheeler abstained due to a conflict of interest.

 

ITEM#8-CONSIDER APPROVAL OF APPLICATION FRO TITLE II GRANT FOR TRI-COUNTY CASA.

Ann Carpenter, Director of Juvenile Justice Services, came before the Board for approval of the application for the Title II grant for Tri-County Court Appointed Special Advocate (CASA). The funding is in the amount of $46,540.00.

 

Commissioner Doll motioned to approve the application for the Title II grant for Tri-County (CASA) and allow the Vice Chair to sign. Commissioner Anderson seconded the motion. Motion carried 4-0. Commissioner Wheeler abstained due to a conflict of interest.

 

OTHER ITEMS OF BUSINESS

Commissioner Shriver stated that the interview process began Monday, May 24, 2004, for the open Building & Grounds Director position.  The interview process will be completed next week.

 

The Commissioners discussed the insurance proposals from ICI Insurance Co. and KWORK and KCAMP. It was the consensus of the Commissioners to gather more information and have further discussions after the cost proposals from ICI are received. 

 

Commissioner Shriver motioned to amend the minutes of the Board on Monday,

May 24, 2004.This amendment was needed to correct the heading, which read that the meeting was held at the Jail, instead of the Commissioners Room in the Court House. Commissioner Carpenter seconded the motion. Motion carried 5-0.

 

ADS AND ABATES

Commissioner Shriver motioned to approve the Adds & Abates #2188. The Adds are in the amount of $9.60. The Abates are in the amount of $8,382.08. Commissioner Carpenter seconded the motion. Motion carried 5-0.

 

RECESS

Commissioner Carpenter adjourned the Board for 65 minutes, at 10:40 a.m., to finalize cost proposals with ICI insurance, Tom Murry.

 

ADJOURN

Commissioner Carpenter reconvened the Board at 11:45 a.m.

 

ADJOURNMENT

Commissioner Shriver motioned to adjourn the meeting of the Board on May 24, 2004 at 11:45 a.m.  Commissioner ­Anderson seconded the motion.  Motion carried 5-0.