BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, May 24, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Recorder Clerk Toni Owen.
ITEM
#1 –WORK SESSION-RECEIVE TOM MURRY (ICI) TO DISCUSS COUNTY WORK COMP AND
PROPERTY/CASUALTY INSURANCE.
Tom Murry, President of Insurance Center, Inc. (ICI), came before the
Board to present workman compensation and property casualty insurance
proposals. Mr. Murry shared the history and relationship of ICI insurance with
the County.
Bryan Walker, Marketing Representative for EMC, came before the Board to
share the relationship between Butler County and EMC Insurance. Provider of
security coverage, EMC partners with ICI to offer risk management advice and
insurance.
Jim Harms, CSP Services Loss Control Group, shared a power point
presentation, showing the ability to download documents and safety polices. Mr.
Harms discussed the county’s claims from 1998-2004. These claims can be broken
down as to the type, frequency, severity, and department.
The Commissioners received the presentation for workman compensation from
Tom Murry (ICI) and will review the proposal after receiving the projected
cost.
RECESS
Commissioner Carpenter adjourned the Board for 5 minutes, at 10:10 a.m.
RECONVENE
Commissioner Carpenter reconvened the Board at 10:15 a.m.
ITEM
#2 –RECEIVE AND OPEN SEALED BIDS FOR 2 BRIDGE DECK REHABILITATION PROJECTS AND
FOR A RESURFACING PROJECT AT ROSE HILL. (10:00 A.M.)
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to open and review the sealed bids for rehabilitation work on the West
Branch Walnut River bridge on NW 110th St. and the Cole Creek bridge
on NE 85th St. north of the lake and for a resurfacing project on
Rose Hill Rd. All of the work is budgeted for and included in the road and
bridge CIP adopted by the Board of County Commissioners in April 2003.
Commissioner Shriver motioned to approve the opening and reviewing of the
sealed bids for rehabilitation work on the West Branch Walnut River Bridge on
NW 110th St., the Cole Creek Bridge on NE 85th St. north
of the lake and for a resurfacing project on Rose Hill Rd. and that Darryl Lutz
will return to the Board with a recommendation for awarding the bids. The bids
received are as follows:
BIDS
Project BC843(6-7)04
Ritchie Paving, Inc. Wichita, KS $240,676.69
Cornejo & Sons, Inc. Wichita, KS $269,636.93
APAC-Kansas Wichita,
KS $265,158.82
Project BR-10N4-24-5(04)
A.O. Steuber Construction Topeka,
KS $48,822.50
Wildcat Concrete Topeka, KS $55,283.65
Dondlinger & Sons Wichita, KS $57,712.75
King Const. Co Hesston, KS $62,939.25
Beachner Const. St. Paul, KS $91,386.75
Project BR-21C2-24-6(34)
Dondlinger & Sons Wichita, KS $82,604.95
Beachner Construction St.
Paul, KS $120,719.55
A.O. Steuber Construction Topeka,
KS $69,398.41
Wildcat Concrete Topeka, KS $73,517.95
King Const. Co Hesston, KS $76,763.55
Darryl Lutz will return to the Board with a recommendation of the bids.
Commissioner Anderson seconded the motion.
Motion carried 5-0.
ITEM#3-RECEIVE
A PRELIMINARY REPORT ON THE STATUS OF THE CONSTRUCTION & DEMOLITION
LANDFILL STUDY.
Darryl Lutz, P.E., Director of Public Works, came before the Board to
present a preliminary report on the status of the new construction and
demolition landfill study. In November 2003, Burns& McDonnell Engineering
Company, was hired to assist in determining the availability of suitable areas
for expansion or development of a C&D waste disposal area. Preliminary
information has been provided on two areas on the site of the current C&D
landfill that could be developed for a new C&D landfill. Both sites have
pros and cons that should be evaluated. Cost will be budgeted in the landfill
CIP when determined. The major criteria to site a C&D landfill are, being
150 feet from the property line, located outside the 100 year floodplain and a
minimum of 5 feet above groundwater.
Commissioner Doll motioned to receive the report on the status of the
construction and demolition landfill study and to allow the Director of Public
Works to give a required 60 day notice to KDHE, of the County’s intent to close
the existing C&D landfill area. Commissioner Anderson seconded the
motion. Motion carried 5-0.
ITEM#4-CONSIDER
APPROVING THE DISPOSAL OF PETROLEUM-CONTAMINATED SOIL FROM A TANK AREA OF THE
OLD COASTAL REFINERY.
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval of the disposal of petroleum-contaminated soil from a tank area of the
old Coastal Refinery. Shaw Environmental Group is working on the cleanup of a
tank site at the old Coastal Refinery, north of El Dorado. The Butler County
landfill is permitted to accept this type of waste with KDHE authorization. The
contractor for the cleanup is requesting a reduced price of $20 per ton, for
the disposal of the waste in the landfill. The current rate is $54 per ton plus
$20 per load handling fee, with the requirement that the waste is to be dried
to a constituency that it will be stable and possibly be used for alternative
cover material. This could be an increase in revenues for 2004 of $250,000 to
$400,000.
The Commissioners discussed the concerns about the quality of the soil
and the need to be assured of accurate samples of the contaminated soil. The Commissioners gave the consensus that
they were interested in this proposal and will have Darryl come back with
further information.
.
Commissioner Anderson motioned to approve the Minutes of the Butler County Commission Meetings of Monday, May 17, 2004, as amended and Tuesday, May 18, 2004, as written. Commissioner Doll seconded the motion. Motion carried 5-0.
OTHER
ITEMS OF BUSINESS
Ron Roberts, County Clerk, came before the Board to state information
concerning the bids to purchase a Fujitsu imaging scanner, for the Clerks
office. He discussed the process and presented the copies of the bids.
Commissioners reviewed the information and were satisfied that the bids were
received in the appropriate manner.
Mr. Frank Miller came before the Board to voice concerns about the need
for the county to have a policy for purchasing, similar to the State statute
{19-260-b}.
Harold Cooper came before the Board to discuss codes court. He asked the
Commissioners to review the sanitary and nuisance codes. Commissioner Shriver
stated that these issues would be addressed when a codes court is studied
further. Mr. Cooper inquired about the procedure to speak to the Board. The
Commissioners stated the procedure was to sign in and declare the intent to
speak. When agenda items are completed the citizen will be asked to address the
Board.
Commissioner Doll inquired about the open Financial Officer and Planning
and Zoning position status. Administrator Johnson stated that applications for
the Financial Officer position would be closed June 4, 2004. The applications
for the Planning & Zoning position will be closed June 7, 2004.
Administrator Johnson came before the Board to give the jail count. The
total inmate count is 219, with 152 billable.
Administrator Johnson reminded the Board of the USD 490 canvas this
Friday May 28, 2004, at 8:30 a.m.
Administrator Johnson reminded the Board of the Economic Development
meeting scheduled Thursday May 27, 2004, at the Andover Central Park Lodge.
ADJOURNMENT
Commissioner Shriver motioned to adjourn the meeting of the Board on April 24, 2004 at 11:53 a.m. Commissioner Doll seconded the motion. Motion carried 5-0.