BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday 18, 2004

Commissioner Carpenter called the Butler County Board of Commissioner to order at 9:00 a.m. Present were Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Recorder Clerk Toni Owen. Commissioner Phil Anderson joined the meeting at 9:05 a.m

ITEM #1-RECEIVE JOHN MCDONALD RESIDENT OF MURDOCK TOWNSHIP TO DISCUSS DUST CONTROL PROGRAMS ON GRAVEL ROADS.

John McDonald a resident of Murdock Township came before the Board for discussion on dust control programs on the gravel roads. Mr. McDonald would like the County to establish a program to enforce dust control. The Commissioners were interested in receiving more information about dust control. Mr. McDonald will research additional information and return to the Board at a later time.

ITEM#2-RECEIVE LEADERSHIP BUTLER TO DISCUSS 2004 PROGRAMS AND 2005 FUNDING.

Marvin Dodson, President of Leadership Butler 2004-2005, came before the Board for presentation of the 2004 Leadership Butler programs and 2005 funding. Mr. Dodson presented a summary of this program. Gus Collins, Leadership Butler treasurer, requested funding to continue the program, in the amount of 15,500.00. Tim Connell, El Dorado attorney, stated the need for growth in Leadership Butler. Plans for fund raising were discussed.

The consensus of the Commissioners was to receive the request and to make a decision after budgets were completed.

ITEM#3-CONSIDER FILLING OPEN OFFICE ADMINISTRATOR POSITION IN COMMUNITY CORRECTIONS.

Chuck McGuire, Community Corrections Director, came before the Board for approval of the in-county posting of the Community Corrections Office Administrator position. This position is a vital position within the department, as it has responsibility for KDOC & Juvenile Justice Authority (JJA) fiscal reporting, purchase & vouchering and many other essential daily procedures. Mr. McGuire also requested to post the vacant Intensive Supervision Officer (ISO) position.

Commissioner Carpenter motioned to approve the posting of the Community Correction Office Administrator and the ISO position. Commissioner Anderson seconded the motion. Motion carried 5-0.

ITEM #4-CONSIDER PURCHASE OF THE PROSECUTOR PACKAGE SOFTWARE FOR COUNTY ATTORYNEY’S OFFICE.

Jan Satterfield, Butler County Attorney, came before the Board for approval to purchase the HTE Prosecutor package software for the County Attorney’s Office. The CA Office case management software is outdated and not Microsoft compatible and does not link with the Sheriff’s office or jail. The cost would be $48,354.00, with $10,000.00 in the current budget. The remaining cost would be paid from general funds. The department has also applied for a grant.

The Commissioners received the contract for the HTE Prosecutor package software, for the County Attorney’s office. The consensus of the Commissioners was to table the purchase of the HTE software until Norm Manley, County Counsel, approved the contract. Administrator Johnson stated that modifications to the contract would be completed and then a motion would be entertained on Monday May 24, 2004.

PERMISSION FOR GRANT

Jan Satterfield, County Attorney, came before the Board to request permission to apply for a federal grant, Compassion Capital Fund Demonstration Program. This grant would help fund the Children’s Home and Child Advocacy project.

Consensus of the Board was to give Jan Satterfield the permission to apply for the federal grant.

RECESS

Commissioner Carpenter recessed the Board for 5 minutes, at 10:25 a.m.

RECONVENE

Commissioner Carpenter reconvened the Board at 10:30 a.m.

ITEM #5-CONSIDER A PROPOSAL TO SCAN, DIGITALLY STORE AND INDEX LARGE DOCUMENTS STORED IN THE PUBLIC WORKS DEPARTMENT.

Darryl Lutz, P.E., Director of Public Works, came before the Board for approval to scan, digitally store and index the large documents that are stored in the Public Works Department. Business Technology Career Opportunities, Inc. (BTCO) is a company in Wichita that seeks business markets that can be used to train and utilize handicapped persons. One of the major markets that they are developing is a large documents digital storing and indexing. The cost proposed from BTCO is $0.34 per document. An estimated total cost would be $5,000.00, with sufficient budget available to pay for this work.

Commissioner Doll motioned to approve the agreement in the form of a letter with Joey Jackson, President with BTCO, a company in Wichita, to select, electronically store and index large documents for the public works department. Commissioner Anderson seconded the motion. Motion carried 5-0.

ITEM #6-WORK SESSION-REVIEW OF STRATEGIC GOALS.

The review of strategic goals was tabled.

OTHER ITEMS OF BUSINESS

Ron Roberts, County Clerk came before the Board for approval of an excerpt from the minutes on Monday May 17, 2004. This excerpt will be certified to the Title Company closing the sale of the Fire District #3 buildings.

Commissioner Shriver motioned to approve the excerpt from Monday, May 17, 2004’s minutes (Item #4). Commissioner Anderson seconded the motion. Motion carried 5-0.

Administrator Johnson announced the going away reception for Todd Kennemer and Shari Bollmann is Thursday, May 20, 2004.

EXECUTIVE SESSION

Commissioner Wheeler motioned to adjourn to Executive Session for 5 minutes at 11:30 a.m. on personnel matters of non-elected personnel. Commissioner Anderson seconded the motion. Motion carried 5-0.Those attending were Commissioners Anderson, Doll, Carpenter, Wheeler, Shriver and Administrator Johnson.

RECONVENE

Commissioner Carpenter reconvened the Board at 11:35 a.m.

ADJOURN

Commissioner Shriver motioned to adjourn the meeting of the Board at 11:45 a.m. Commissioner Wheeler seconded the motion. Motion carried 5-0.