BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, May 11, 2004

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:05 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Recorder-Clerk Brenda Brychta. Commissioner Shriver was absent.

ITEMS OF BUSINESS:

ITEM #1 – CONSIDER FY2004 AREA PLAN REVISION PRESENTED BY CENTRAL PLAINS AREA AGENCY ON AGING.

Annette Graham, Department of Aging, and Connie Rausch, Director of Department of Aging, came before the Board for approval of the FY04 Area Plan Revision presented by Central Plains Area Agency on Aging (CPAAA), and authorize the Chairperson of the Sedgwick County Board of Commissioners to sign. The CPAAA consists of Butler, Harvey and Sedgwick Counties.

Commissioner Anderson motioned to approve the Fiscal Year 2004 Area Plan Revision presented by the Central Plains Area Agency on Aging and allow the Chairperson of the Sedgwick County Board of Commissioners to sign. Commissioner Doll seconded the motion. Motion carried 4-0.

ITEM #2 – CONSIDER FINAL PLAT APPROVAL FOR GROVE ESTATES. (PL 04-08)

Todd Kennemer, Director of Planning and Zoning, came before the Board for approval of the final plat for Grove Estates. Mr. Kennemer recommended that utility easements for Block One should be required before acceptance.

Commissioner Carpenter motioned to table a decision, for one hour at 9:20 a.m., until utility easements can be added to the plat. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Todd Kennemer and Roger Cutsinger returned to the Board meeting at 10:20 a.m. to present the final plat, with utility easements included, for consideration of the Board.

Commissioner Anderson motioned to approve the final plat for Grove Estates. Commissioner Doll seconded the motion. Motion carried 4-0.

ITEM #3 – CONSIDER APPROVING THE VACATION OF A PORTION OF NW INDIANOLA ROAD SOUTH OF NW 90^TH STREET IN MILTON TOWNSHIP.

Phil Hughey, of Public Works, came before the Board for approval of the vacation report to close a portion of NW Indianola Road south of NW 90^th Street in Milton Township. This is at the request of Marc Wendt, a resident of Milton Township. Viewing was by Commissioners Carpenter, Doll, Wheeler and Mr. Hughey.

Commissioner Carpenter motioned to approve the vacation of a portion of NW Indianola Road south of NW 90^th Street in Milton Township and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0.

ITEM #4 – RECEIVE BRETT COLE, EMS, TO DISCUSS 2004 KIDS CAMP.

Lieutenant Brett Cole, Emergency Medical Services, and Grant Helferich, Director of Emergency Medical Services, came before the Board to ask for support of the Kid Camp program for 2004. This program allows the youth to learn many different things as well as experience CPR, First Aid, fire fighting protection, water safety and many others. The cost of this project is provided for in the 2004 budget, plus additional funds are received by the registration fee charged per camper.

It was the consensus of the Board to support the 2004 Kids Camp.

ITEM #5 – CONSIDER APPROVING THE PROCLAMATION FOR EMS WEEK, MAY 16, 2004 THROUGH MAY 22, 2004.

Grant Helferich, Director of EMS, came before the Board for approval of a proclamation for EMS Week from May 16, 2004 through May 22, 2004.

Commissioner Wheeler read the Proclamation. Commissioner Anderson motioned to approve the Proclamation of Emergency Services Week from May 16, 2004 through May 22, 2004. Commissioner Wheeler seconded the motion. Motion carried 4-0.

ITEM #6 – CONSIDER APPROVAL OF THE 2003 JUVENILE ACCOUNTABILITY BLOCK GRANT APPLICATION.

This item was heard and approved on Monday, May 10, 2004, because Commissioner Shriver would be absent on Tuesday, May 11, 2004.

ITEM #7 – RECEIVE AND REVIEW RAIL ROAD LAND LEASE AGREEMENTS.

Larry Powell, Director of Economic Development, came before the Board to review a lease document for the Lease of Rail to Trails Corridor property to adjacent landowners along the railroad right-of-way from Augusta to Leon.

Commissioner Carpenter motioned to approve the lease agreement for the of Rails to Trails Corridor property to adjacent landowners located between Augusta and Leon. Commissioner Doll seconded the motion. Motion carried 4-0.

ITEM #8 – RECEIVE LARRY POWELL, DIRECTOR OF ECONOMIC DEVELOPMENT TO PRESENT THE MONTHLY DEPARTMENTAL REPORT.

Larry Powell, Director of Economic Development, came before the Board to present the monthly departmental report of meetings and activities. Mr. Powell also presented the Board with the micro-loan report for their review.

Larry Powell also invited the Board of a luncheon event, on Friday, May 21, 2004 at 10 a.m., to honor the Andover Sherwin Williams Plant with award presentations for Plant of the Year and for Site of the Year.

RECESS

Commissioner Carpenter called a 5-minute recess of the Board at 10:10 a.m.

RECONVENE

Commissioner Carpenter reconvened the meeting of the Board at 10:15 a.m.

ITEM #9 – CONSIDER ALLOWING THE COUNTY APPRAISER TO FILL AN OPEN APPRAISER I POSITION.

Kathy Briney-Wagner, Butler County Appraiser, came before the Board for consideration to fill the Appraiser I position that will become vacant May 13, 2004.

Commissioner Doll motioned to authorize filling the position of Appraiser I at a pay Range 9. Commissioner Wheeler seconded the motion. Motion carried 4-0.

OTHER ITEMS OF BUSINESS

ADDS & ABATES

Commissioner Wheeler motioned to approve the Adds and Abates #2187. The Adds are in the amount of $46.26 and the Abates are in the amount of $1,807.86. Commissioner

Anderson seconded the motion 4-0.

Administrator Johnson came before the Board to remind them of the Golf Tournament in Augusta on May 22, 2004.

Administrator Johnson informed the Board that the Pay Plan will be presented to the department heads on Thursday, May 13, 2004.

Administrator Johnson stated that a committee of five county employees has been looking into the replacement of copiers for the county on a lease purchase basis. The contract with DANKA expires in July, 2004. A report will be presented at a later date.

Administrator Johnson asked for dates for the Board to meet with the City of El Dorado Commissioners to discuss the Wholesale Water District. It was the consensus of the Board to propose meeting on May 26, June 2 or June 23, 2004. Mr. Johnson will contact the City of El Dorado Commissioners to verify these dates.

Harold Cooper, of El Dorado, came before the Board asking for an explanation of what the proposed Codes Court will do. Commissioner Carpenter explained that the Codes Court would prosecute violators of building codes, animal control codes, etc., and help protect the rural community. Mr. Cooper also asked how the Codes Court would be funded. Commissioner Carpenter stated that fines accessed to offenders should be used to fund the Court, however this has not been definitely determined.

EXECUTIVE SESSION

Commissioner Anderson motioned to adjourn to Executive Session, at 10:45 a.m., for 10 minutes, to discuss personnel matters of non-elected personnel. Those in attendance were Commissioners Anderson, Carpenter, Doll and Wheeler and Administrator Johnson.

RECONVENE

Commissioner Carpenter reconvened the meeting of the Board at 10:55 a.m.

Administrator Johnson announced the resignation of Todd Kennemer, Director of Planning and Zoning, effective May 23, 2004, and requested authorization to actively recruit for this position. Mr. Kennemer has accepted a position with the City of Pittsburgh, Kansas.

It was the consensus of the Board to allow Mr. Johnson to actively recruit for the position of Director of Planning and Zoning..

Mr. Johnson explained charges on vouchers, as requested by Commissioners at the Monday, May 10, 2004 meeting.

ADJOURN

Commissioner Wheeler motioned to adjourn the Board at 11:10 a.m. Commissioner Anderson seconded the motion. Motion carried 4-0.