BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, March 30, 2004

 

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr. and Recorder Clerk Toni Owen.

 

ITEMS OF BUSINESS

 

ITEM #1 – RECEIVE MARION NICHOLS, MID CAP, TO CONSIDER EGS GRANT.

Marion L. Nichols, Director of Mid Cap, came before the Board to consider the Emergency Shelter Grant (EGS) Grant. Ms. Nichols gave a brief report on the funding process in the amount of $10,000.

 

Commissioner Shriver motioned to approve the EGS Grant Application and allow the Chair to sign.  Commissioner ­­Doll seconded the motion.  Motion carried 5-0.

 

ITEM #2 – CONSIDER A REQUEST FOR FINAL PLAT APPROVAL FOR NUSZ 3RD ADDITION.  CASE NO. PL-04-06.

Todd Kennemer, Director of Planning and Zoning, came before the Board to request the final Plat approval for NUSZ 3rd Addition. This property was rezoned from AG-40 to RR-Rural Residential in November 2003 {Resolution No. 03-70}.

 

Commissioner Anderson motioned to approve plat and accept Right-of Way dedication (Case No.Pl 4-06) {Resolution No. 03-70}. Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #3 – CONSIDER TABLED APPROVAL OF NEW 2004 CEREAL MALT BEVERAGE LICENSE FOR KANSAS VIETNAM VETERANS INC.

Ron Roberts, Butler County Clerk, came before the Board for the approval of a new 2004 Cereal Malt Beverage License for the Kansas Vietnam Veterans Inc.

 

Commissioner Shriver motioned to approve the Cereal Malt Beverage License for the Kansas Vietnam Veterans Inc., effective from of July 14, 2004 to July 19,2004.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

ITEM #4 –CONSIDER APPROVAL OF 2003 ANNUAL FINANCIAL REPORTS FROM BUTLER COUNTY TOWNSHIPS.

Ron Roberts, Butler County Clerk, came before the Board to approve the 2003 Annual Financial Reports from Butler County Townships. A list of questions and concerns were brought before the Board regarding Township Financials.

 

Commissioner Carpenter motioned to receive the 2003 Township Annual Financial and that Ron Roberts, County Clerk, should write a letter to the Townships in question and  include a copy for Jan Satterfield,  Butler County Attorney. Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

 

 

ITEM #5 – CONSIDER SUPPLEMENT AGREEMENT TO H.T.E., INC.  SOFTWARE LICENSE AND SERVICE AGREEMENT.

Scott Stoskopf, Director of Computer Services, came before the Board to approve the agreement to H.T.E., Inc Software License and Service Agreement. The training and support  totaling $12,850.00 will be split between Sheriff, Jail, E911 and Computer Services

 

Commissioner Wheeler motioned to approve the H.T.E., Inc Software License and Service Agreement and allow the Chair to sign.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

ITEM #6 – CONSIDER APPROVAL OF THE ANNUAL MANAGEMENT PLAN FOR THE NOXIOUS WEED DEPARTMENT FOR SUBMISSION TO KANSAS DEPARTMENT OF AGRICULTURE.

Riley Walters, Director of the Weed Department, came before the Board for approval of the Annual Management Plan for the Noxious Weed Department and for submission to Kansas Department of Agriculture. Mr. Riley gave a review of the status of the most prominent weeds and their control.

 

Commissioner Doll motioned to approve the Annual Noxious Weed Management Plan for 2004 and allow the Chair to sign.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

ITEM #7-CONSIDER AGREEMENT TO TREAT NOXIOUS WEED FOR THE KANSAS DEPARTMENT OF TRANSPORTATION.

Riley Walters, Director of the Weed Department, came before the Board for approval of the agreement to treat Noxious Weed for the Kansas Department of Transportation.

 

Commissioner ­­Shriver motioned to approve the agreement to treat Noxious Weed for the Kansas Department of Transportation and allow the Chair to sign.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

RECESS

Commissioner Carpenter motioned to recess the Board at 9:50 a.m. for 10 minutes.

 

RECONVENED

Commissioner Carpenter motioned to reconvene the Board at 10:00 a.m.

 

ITEM #8-RECEIVE AND OPEN 2004 HERBICIDE BIDS FOR NOXIOUS WEEDS DEPARTMENT (10:00A.M.)

Riley Walters, Director of the Weed Department, came before the Board to receive and open the sealed 2004 Herbicide Bids for the Noxious Weeds Department.

 

 

 

 

 

 

 

 

 

 

 TIMBERLAND

VAN DIEST

VEG MNG

 

 

 

 

9.1

8.79

8.8

 

TORDON 22K

40/2X21/2 GAL CONT=200

74.5

79.99

79.33

84

Commissioner Shriver motioned to receive the bids and authorize the County Weed Director, Riley Walters, to review the product bids and return to the Board next week, with his recommendation.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEM #9-PUBLIC HEARING TO DETERMINE THE ADVISABILITY OF EXPANDING SEWER DISTRICT NO. 19 LOCATED NORTH OF AUGUSTA.

Darryl C Lutz, P.E., Director of Public Works, came before the Board to determine the advisability of expanding Sewer District No. 19, located north of Augusta.  The cost of the work will be paid 100% by the sewer benefit district. {Resolution No. 04-15}

 

OPEN PUBLIC HEARING

Commissioner Carpenter opened a Public Hearing on the extension of the Lateral sewer on the Northridge Addition, North of Augusta at 10:15 a.m.

 

Darryl Lutz discussed a letter from Augusta, which stated no plans to annex the area, in the near future.  The discussion was that the sewer improvements need to be done for the Church Development.

 

CLOSED PUBLIC HEARING

Commissioner Carpenter closed the Public Hearing on the extension of the Lateral Sewer on the Northridge Addition, North of Augusta at 10:20 a.m.

 

Commissioner Shriver motioned to adopt {Resolution No. 04-15} and determine the advisability of enlarging Sewer District No. 19 creating Sewer District 19-B and authorize sewer improvements to be made and authorize the Chair to sign. Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

 

ITEM #10-CONSIDER APPROVING AN AGREEMENT FOR ENGINEERING SERVICES RELATED TO EXTENDING SEWER DISTRICT NO. 19.

Darryl C. Lutz, P.E., Director of Public Works, came before the Board for approval of an agreement for Engineering Services related to extending Sewer District No. 19, located in the Northridge Addition, north of Augusta. The cost of $2,300 will cover design, plans, surveying, inspection and testing related to extending the sewer line to serve the new church property.

 

Commissioner Shriver motioned to approve Addendum 1 to the Agreement for Engineering Services with Goedecke Engineering in the amount of $2,300 for engineering work related to extending public sewer to serve Sewer District No. 19-B and allow the Chair to sign.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

NORTHRIDGE ADDITION

Darryl Lutz informed the Board of a possible over run on a budget line item for rock removal on the Northridge Addition.  It may exceed the estimated cost.  The actual cost could be $7,500.

 

WAGON WHEEL RANCH

Darryl Lutz updated the Board of the discussion cost and payment of the paving of the streets in the Wagon Wheel Ranch Subdivison in Bruno Township. It was his opinion, along with Norm Manley, that the County should not be involved at this time.

 

 

EXCECUTIVE SESSION

Commissioner Carpenter moved to adjourn to Executive Session for 15 minutes at 10:35 a.m. to discuss matters of non elected personnel. Those in attendance were Commissioners Carpenter, Doll Anderson, Wheeler and Shriver and Administrator Johnson and Ron Roberts, County Clerk. Commissioner Shriver seconded the motion. Motion carried 5-0.

 

RECONVENE

Commissioner Carpenter reconvened the meeting of the Board at 10:50.

 

OTHER ITEMS OF BUSINESS

Commissioner Anderson motioned to accept the resignation of Roy Bing, Fire Chief District #6, and to appoint Randy Jordan as, Fire Chief for District #6. Commissioner Doll seconded the motion.  Motion carried 5-0.

 

Commissioner Carpenter motioned to appoint Lonnie Long, from Potwin, KS to the Department of Aging Advisory Board.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

Administrator Johnson will meet with Goedeke Engineering Company, to discuss the Island Annexation in Towanda, KS. No further action at this time.

 

Administrator Johnson reminded the Board of Bowling for Kids Sake at 2:00 p.m. April 3, 2004, at the El Dorado Bowling Center.

 

Administrator Johnson reported the resignation of Neil Cadle, of GIS-Mapping.  An ad for his replacement will go out immediately.

 

Administrator Johnson informed the Board of Westar Gas Service is planning on replacing their line near Dearborn and Santa Fe, in Augusta. Commissioners requested that Mr. Johnson obtain a copy of the Easement Document.

 

Administrator Johnson reminded the Board,of the meeting, April 13, 2004,at 7:00 p.m., in Leon, April 24 at Prairie Trails Golf Club and April 27 there is a Mid Cap Banquet at the Civic Center at 6:00 p.m.

 

ADJOURNMENT

Commissioner Wheeler motioned to adjourn the meeting of the Board at ­­­11:20 a.m.  Commissioner Anderson seconded the motion.  Motion carried. 5-0.