BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, March 1, 2004

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Recorder Clerk Brenda Brychta.

ITEMS OF BUSINESS

ITEM #1 – WORK SESSION – RECEIVE OVERVIEW OF THE MARKET STUDY ANALYSIS FOR 2004 VALUES & VALUATION NOTICES.

Kathy Briney-Wagner, County Appraiser, came before the Board to present an overview of the market study analysis for 2004 Values & Valuation notices. Before her presentation, Ms Briney-Wagner introduced David Robinson, the Assistant County Appraiser. Mrs. Briney-Wagner stated that she applied for and received an extension for mailing out Real Estate Evaluations, which were due to be mailed March 1, 2004. The date, for mailing the evaluations, is set for March 15, 2004. Mrs. Briney-Wagner then gave a brief summary of and answered questions on land values and property sales for residential, agricultural and commercial properties. Also, she noted that Personal Property Evaluations would be going on out April 30, 2004.

RECESS

Commissioner Carpenter called a 5-minute recess at 10:00 a.m.

RECONVENE

Commissioner Carpenter reconvened the meeting of the Board at 10:05 a.m.

ITEM #4 – WORK SESSION – REVIEW OF EMERGENCY COMMUNICATIONS DISTRIBUTION CALCULATIONS

Chris Davis, Director of 911- Emergency Communications, came before the Board to review communications distribution calculations. Before the presentation, Mr. Davis introduced the personnel in attendance. Mr. Davis presented a slide show depicting operator load, phone traffic,

radio transmissions, computer aided dispatch (CAD) and count transactions. Examples of demands not included in the calculations were listed and it was the consensus of the Board to review and possibly trim this list.

BOWL FOR KID’S SAKE:

Ann Carpenter presented the Board with pledge sheets for the Bowl For Kid’s Sake program.

ITEM #2 – WORK SESSION – BUILDINGS AND GROUNDS STRUCTURE

Administrator Johnson and Darryl Lutz, Director of Public Works, came before the Board to discuss the Buildings and Grounds Department structure. Since Lewis Hughey, Director of Buildings and Grounds, retired, a review of the job description for this position was discussed.

Commissioner Carpenter suggested an inventory of all equipment, in all buildings, be logged and a bid out preventive maintenance plans.

Administrator Johnson stated that he is waiting for the Austin Peters review and will work with Mr. Lutz to write up a new job description and place an ad for the Director of Buildings and Grounds position in about 2 weeks.

ZONING ISSUE

Darryl Lutz came before the Board to discuss a zoning change for the new Ministry of World Outreach Church south of 60th Street and Ohio Street. Mr. Lutz requests the Board’s support when he asks the City of Augusta Council to deny the zoning change or continue the decision, pending agreement with the church to connect with the public sewer and pave the street. If approved, he will also ask for a $20,000 deposit, for this work, from the church. It was the consensus of the Board to support Mr. Lutz in this endeavor. Either Mr. Lutz or Administrator Johnson will try to appear before the City Council of Augusta.

BRIDGE BARRICADES

Darryl Lutz came before the Board to inform them that Pleasant Township called Advanced Warnings for placement of their barricades when a county bridge washed out. After a few days the County Engineer’s office was notified of the bridge washout and immediately preceded to set up their own barricades. Advanced Warnings had then been requested to remove their barricades. There was no response, so they notified them again about a week later to pick up their barricades. The Advanced Warnings did not pick up their barricades. Pleasant Township was billed $734+ and has passed the bill on to the county to pay. Mr. Lutz stated that his office does not feel the county is liable for anything more than a maximum of one weeks use of their barricades. It was the consensus of the Board to send the bill back to Pleasant Township and have County Counsel, Norm Manley send them a letter if they persist in wanting payment.

ITEM #3 – WORK SESSION – EAST ANNEX REMODEL PROJECT

Administrator Johnson came before the Board to discuss the East Annex Remodel Project. The three preliminary construction estimates presented are:

Option #1A $2,937.277 (Includes Judicial Bldg., Historic Court House, Co. Attorney Bldg)

Option #1B $2,510.012 (Includes Judicial Bldg., Historic Court House)

Option #2 $2,696,825 (Includes Judicial Bldg., Historic Court House)

Commissioner Doll stated that he would like to see the façade of the annex be remodeled to more closely match the Historic Court House and Judicial Building. Johnson stated that PKHL would work on a plan, if and when this project is approved.

Mr. Johnson presented a report listing debt services and rent expenses that would be ending this year. (2004) This report totaled $368,508.00 in funds, which would be available for a Bond Project in the 2005 Budget. An offer of $75,000.00 has been made for the Petroleum Building.

It was the consensus of the Board to start Option 1B as a basic plan to study.

ITEM #4 – See after Item #1.

ITEM #5 – EXECUTIVE SESSION (MOVED TO TUESDAY, MARCH 2)

APPROVAL OF MINUTES

Commissioner Wheeler motioned to approve the minutes of Monday, February 23, 2004, as written, and Tuesday, February 24, 2004 as amended. Commissioner Shriver seconded the motion. Motion carried 5-0.

APPROVAL OF VOUCHERS

Commissioner Wheeler motioned to approve vouchers of March 1, 2004 in the amount of $270,407.80. Commissioner Doll seconded the motion. Motion carried 5-0.

APPROVAL OF ADDS & ABATES

Commissioner Carpenter motioned to approve Adds and Abates #2177. Adds are in the amount of $3,079.72. Abates are in the amount of $6,836.18. Commissioner Anderson seconded the motion. Motion carried 5-0.

OTHER ITEMS TO COME BEFORE THE BOARD

Administrator Johnson asked for three Board members to canvass the ballots for tomorrow’s Remington School District #206. Commissioners Doll, Anderson and Wheeler volunteered to canvass ballots for the Remington School District on Monday, March 8, 2004 at 8:45 a.m. in the County Clerk’s office.

Commissioner Carpenter reminded the Board of the Quad Counties meeting on Monday, March 15, 2004, at noon, in Hutchinson.

Commissioner Anderson informed the Board that Butler County Community College trustees are meeting on Tuesday, March 2, 2004 to vote on deleting “County” from the college name. Commissioners Anderson and Carpenter will attend this meeting to voice opposition to this change.

Commissioner Carpenter reminded the Board of the County Commissioners Conference which would be held from May 5 thru May 7, 2004 in Salina, Ks.

Administrator Johnson informed the Board that the retreat, for the Commissioners, Department Heads and Non-Elected Officials, will be held at Butler County Community College on April 30, 2004 from 9:00 a.m. to 3:00 p.m.

Administrator Johnson informed the Board that County Attorney, Jan Satterfield, and some Rose Hill residents will come before the Board, on March 16, 2004, with a proposed resolution on reckless discharge of firearms.

Administrator Johnson reminded the Board of the Leadership Butler luncheon on Thursday, March 4, 2004 at 12:00 noon.

ADJOURN

Commissioner Wheeler motioned to adjourn the meeting of the Board at 12:45 p.m. Commissioner Anderson seconded the motion. Motion carried 5-0.