BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, July 6, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges.
ITEM
#1 – PRESENTATION BY BUTLER COUNTY EXTENSION OFFICE FOR 2005 BUDGET REQUEST
Barry Purdy, Chairman of Butler County Extension Council, came before the
Board to request appropriations for the 2005 Budget in the amount of $254,000.
It was the consensus of the Board to receive the Extension Council’s
proposed 2005 budget. They will review
and consider while compiling the 2005 county budgets.
ITEM
#2 – CONSIDER ALLOWING THE EMERGENCY SERVICE DEPARTMENT TO REQUEST BIDS FOR
REPLACEMENT OF LIEUTENANTS VEHICLE
Grant Helferich, Director of Emergency Medical Services, came before the
Board for approval to seek bids to replace supervisor vehicle. This vehicle is to be funded by the special
equipment fund.
Commissioner Shriver stated that this vehicle was in addition to the
vehicles already owned, not a replacement vehicle, and it would be helpful to
see an organizational chart showing the use of these vehicles by the Emergency
Medical Services Department personnel.
It was the consensus of the Board to table this decision until the 2005
budget meeting on Monday, July 12, 2004.
ITEM
#3 – CONSIDER APPROVING A CONTRACT WITH R. K. BLACK FOR THE PURCHASE OF COPIERS
AND A SERVICE CONTRACT FOR BUTLER COUNTY
Scott Stoskopf, Computer Services Director, and Copier RFP Committee, Ron
Roberts, Tony Wilhite and Janet Vermillion, came before the Board for approval
of Copier Purchase and Service Contracts.
Norm Manley, County Counsel, has approved the contracts as to form. Current cost for the initial purchases,
approved by Administrator Johnson, total $259,371.50. The Jail requested two additional smaller copiers, for a total of
33 copiers. Those are included in this
contract.
Commissioner Carpenter motioned to approve the purchase contracts with
R.K. Black. The white copy should match
the yellow copy, as to the deletion of #2 and #11 on the back, pertaining to
delivery of equipment and the liability of seller. Also the other white copy should match the yellow copy of the
Service Agreement to reflect a 60 month agreement instead of a 12 month
agreement. These copiers will be purchased with funds through the Fund 85
Capital Reserve, to be reimbursed with Certificates of Participation (COP’s),
and allow Administrator Johnson to bring COP agreements back to the Board. Commissioner Shriver seconded the
motion. Motion carried 5-0.
ITEM
#4 – CONSIDER A PROPOSAL FROM STUTLER TECHNOLOGIES FOR THE INSTALLATION OF
PHONES IN THE AUGUSTA PUBLIC SAFETY FACILITY FOR EMERGENCY MANAGEMENT
Scott Stoskopf, Computer Services Director, and Jim Schmidt, Emergency
Management Director, came before the Board for approval of a proposal from
Stutler Technologies for the installation of phones in the Public Safety
facility for Emergency Management in Augusta.
Stutler’s quote was for $6,951.00, which would be financed with a 50%
reimbursement grant and 50% from county general funds.
Commissioner Shriver motioned to table Computer Services ordering the
phone system from Stutler Technologies, in order to send out RFP’s.
Commissioner Doll seconded the motion.
Motion carried 5-0.
RECESS
Commissioner Carpenter recessed the Board meeting at 9:55 a.m. for 5
minutes.
RECONVENE
Commissioner Carpenter reconvened the Board meeting at 10:00 a.m.
ITEM
#5 – CONSIDER AUTHORIZING THE PUBLIC WORKS DEPARTMENT TO FILL A CLERK II
POSITION BEING VACATED
Darryl Lutz, Director of Public Works, came before the Board to request
authorization to fill the Clerk II position being vacated in the Public Works
Office. This position is an existing
budgeted position presently filled by an employee who is transferring to
another County department.
Commissioner Shriver motioned to approve filling the Clerk II position in
the Public Works Office. Commissioner
Anderson seconded the motion. Motion
carried 5-0.
ITEM
#6 – RECEIVE THE NEW BUILDING & GROUNDS DIRECTOR FOR INTRODUCTION TO THE
BOARD OF COUNTY COMMISSIONERS
Darryl Lutz, Director of Public Works, came before the Board to introduce
Ken Bratton, the new Director of Buildings & Grounds for Butler
County.
The Commissioners introduced themselves to Mr. Bratton and welcomed
him. Mr. Bratton, with the assistance
of present staff and the Public Works Department, will be developing a new
department structure, including policies, inventory of equipment, and costs to
repair or replace equipment.
ITEM
#7 – RECEIVE AND OPEN SEALED BIDS FOR PAINT AND BEADS FOR HIGHWAY PAINT
STRIPING
Darryl Lutz, Director of Public Works, came before the Board for approval
to open bids for traffic paint and beads for highway striping. The Public Works Department will evaluate
the bids and return at a later time with a recommendation for action. Bids were received from Sherwin Williams, El
Dorado; Kansas Correctional Industries, Lansing; Paving Maintenance Supply,
Inc, Wichita; and Flex-O-Lite, Fenton, MO.
Money is budgeted each year in the road and bridge fund for purchasing
traffic paint.
Commissioner Carpenter motioned to accept the bids and allow the Director
of Public Works to tabulate the bids and return at a later date with a
recommendation for action. Commissioner
Wheeler seconded the motion. Motion carried
5-0.
ITEM
#8 – RECESS TO EXECUTIVE SESSION – DISCUSS RIGHT-OF-WAY ACQUISITION RELATED TO
THE SW 170TH ST. PROJECT AT ROSE HILL
Commissioner Doll motioned to recess the Board to Executive Session at 10:25 a.m., for 20 minutes, to discuss the right-of-way acquisition related to the SW 170th St. project at Rose Hill. Commissioner Anderson seconded the motion. Motion carried 5-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler, Administrator Johnson, and Darryl Lutz, Director of Public Works.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 10:45 a.m.
ITEM
#9 – REVIEW AND APPROVE 2004 CEREAL MALT BEVERAGE LICENSE FOR DALE’S SERVICE
Ron Roberts, Butler County Clerk, came before the Board for review and
approval of a 2004 Cereal Malt
Beverage License for Dale’s Service.
Commissioner Shriver motioned to approve the 2004 Cereal Malt Beverage
License for Dale’s Service.
Commissioner Doll seconded the motion.
Motion carried 5-0.
ITEM
#10 – CONSIDER DATES FOR COMMISSION/DEPARTMENT HEAD MEETING
It was the consensus of the Board to set the date for the
Commission/Department Head meetings and lunch for Monday, July 12, 2004.
Commissioner Shriver motioned to approve the Minutes of the Butler County Commission Meetings of Monday, June 28, 2004 and Tuesday, June 29, 2004 as amended. Commissioner Doll seconded the motion. Motion carried 5-0.
Commissioner Wheeler motioned to approve the vouchers for July 6, 2004 in the amount of $58,983.21. Commissioner Shriver seconded the motion. Motion carried 5-0.
COMMISSION
ADS AND ABATES
None.
OTHER ITEMS OF BUSINESS TO COME
BEFORE THE BOARD
Commissioner Doll inquired about having a numbers comparison of the 2004 vs. 2005 budgets at next week’s budget meetings.
Commissioner Doll inquired about Becky Tharp, Flinthills Services, and the fiduciary responsibility involving the financial activity and management of the facility. Commissioners Doll and Carpenter will set a meeting with Becky to discuss issues, concerns, and the possibility of expanding the number of Board members at Flinthills Services.
Commissioner Doll stated he had received a Survey request of County Officials from the University of Georgia.
Commissioner Doll inquired about the Planning and Zoning Director applications. It was decided that each Commissioner would put together three names that they would like to see interviewed, and the process would be decided the week of July 19, 2004.
Commissioner Anderson inquired about the Vietnam Veterans Memorial Day at El Dorado Lake and when it will take place. It is scheduled for the weekend of July 17-18, 2004.
Commissioner Wheeler brought up an appointment in Hickory Township. Ron Roberts, County Clerk, stated there was nothing in the statutes stating you can’t have a husband and wife on the same Township Board. Commissioner Wheeler motioned to appoint Lenea Lewis as the Hickory Township Clerk to replace Dean Gilbert, who resigned. Commissioner Shriver seconded the motion. Motion carried 5-0
Administrator Johnson stated the City of Augusta wouldn’t be able to meet until sometime in August regarding the Wholesale Water District.
Administrator Johnson stated he had a check in the amount of $20,000 from Schneider Grain & Feed and also the contract signed by Charles and Leah Schneider. Commissioner Shriver motioned to receive the check for the purchase of the property from the Schneider’s in Augusta in the amount of $20,000 and allow the Chair to sign the Contract. Commissioner Doll seconded the motion. Motion carried 5-0.
Administrator Johnson presented a list of the Board members from the Board of Code Appeals. There was discussion regarding board members and possibly seeking a new person to fill a vacant spot on the Board. Commissioner Carpenter stated that he would like to see a representative from each Commissioner’s district on the Board.
Administrator Johnson mentioned the 2004 Flood Mitigation Assistance Program. He stated there is some money available for flood mitigations and buyouts. Mr. Johnson asked if there was any interest in seeking homes to be part of this program. The consensus was to contact Jim Schmidt, Emergency Management Director, and ask him to explore the Wagon Wheel area.
Administrator Johnson stated the jail count was 191with 146 billable. He stated the budget was where it needed to be for this time of year.
ADJOURN
Commissioner Wheeler motioned to adjourn the meeting of the Board on July 6, 2004 at 11:40 a.m. Commissioner Doll seconded the motion. Motion carried 5-0.