BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, July 13, 2004

 

 

CALL TO ORDER

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 8:00 AM (Call to order early start for Budget Work Session).  Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Recorder Tammy Bridges.

 

ITEM #1 – WORK SESSION – BUDGET HEARINGS WITH DEPARTMENTS (8:00 AM TO 12:00 PM)

8:00 am – Will Johnson, County Administrator, came before the Board to present the JJA’s proposed budget for 2005.

 

It was the consensus of the Board to take the JJA’s proposed budget for 2005 under consideration.

 

8:15 am – Will Johnson, County Administrator, came before the Board to present the Planning & Zoning’s proposed budget for 2005.

 

It was the consensus of the Board to take the Planning & Zoning’s proposed budget for 2005 under consideration.

 

8:30 am – Jan Satterfield, County Attorney, came before the Board to present the County Attorney’s proposed budget for 2005.

 

It was the consensus of the Board to take the County Attorney’s proposed budget for 2005 under consideration.

 

RECESS

Commissioner Carpenter recessed the Board meeting at 8:55 a.m. for 5 minutes.

 

RECONVENE

Commissioner Carpenter reconvened the Board meeting at 9:00 a.m.

 

9:00 am – Ken Bratton, Director of Buildings & Grounds, came before the Board to present the Buildings & Grounds’ proposed budget for 2005.

 

It was the consensus of the Board to take the Buildings & Grounds’ proposed budget for 2005 under consideration.

 

9:30 am – Carol Borger, Director of County Health Department, came before the Board to present the Health Department’s proposed budget for 2005.

 

It was the consensus of the Board to take the Health Department’s proposed budget for 2005 under consideration.

 

9:45 am – Will Johnson, County Administrator, came before the Board to present the Administration’s proposed budget for 2005.

 

It was the consensus of the Board to take the Administration’s proposed budget for 2005 under consideration.

 

RECESS

Commissioner Carpenter recessed the Board meeting at 9:55 a.m. for 5 minutes.

 

RECONVENE

Commissioner Carpenter reconvened the Board meeting at 10:00 a.m.

 

10:00 am – Ron Roberts, County Clerk came before the Board to present the County Clerk’s proposed budget for 2005 and the Election Department’s proposed budget for 2005.

 

It was the consensus of the Board to take the County Clerk and Election Department’s proposed budgets for 2005 under consideration.

 

10:30 am – Connie Rausch, Director of Department on Aging, came before the Board to present the Department on Aging’s proposed budget for 2005.

 

It was the consensus of the Board to take the Department on Aging’s proposed budget for 2005 under consideration.

 

Mr. Pete Benton, El Dorado Senior Center, stated that he had concerns regarding a transportation problem at the Senior Center.  Connie Rausch, stated that she would set up a meeting to discuss problems people were having at the Senior Centers and will report back to the Commission Board at a later date.

 

RECESS

Commissioner Carpenter recessed the Board meeting at 11:05 a.m. for 10 minutes.

 

RECONVENE

Commissioner Carpenter reconvened the Board meeting at 11:15 a.m.

 

11:15 am – Larry Powell, Director of Economic Development, came before the Board to present the Economic Development’s proposed budget for 2005.

 

It was the consensus of the Board to take the Economic Development’s proposed budget for 2005 under consideration.

 

11:30 am – Pam Dunham, Director of GIS/Mapping, came before the Board to present the GIS/Mapping budget for 2005. 

 

It was the consensus of the Board to take the GIS/Mapping proposed budget for 2005 under consideration.

 

Commissioner Shriver left the Board meeting at 11:40 a.m.

 

11:40 am – Marcia McCoy, Register of Deeds, came before the Board to present the Register of Deeds’ proposed budget for 2005.

 

It was the consensus of the Board to take the Register of Deeds’ proposed budget for 2005 under consideration.

 

OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD

None.

 

RECESS UNTIL 7:00 P.M. TO THE FIRE DISTRICT #3 STATION IN ROSE HILL, LOCATED AT 911 NORTH ROSE HILL ROAD, ROSE HILL, KANSAS 67133

Commissioner Wheeler motioned to recess the Board meeting at 12:00 p.m. until 7:00 p.m. to the Fire District #3 Station in Rose Hill, located at 911 North Rose Hill Road, Rose Hill, Kansas 67133.  Commissioner Anderson seconded the motion.  Motion carried 4-0.

 

RECONVENE 7:00 P.M. CALL MEETING BACK TO ORDER, FIRE DISTRICT #3

Commissioner Carpenter reconvened the Board meeting at 7:00 p.m.

 

ITEM #1 – INTRODUCTIONS

 

ITEM #2 – PUBLIC COMMENTS

Dan Woydziak, Mayor of the City of Rose Hill, welcomed the Commissioners and thanked them for coming to Rose Hill.  He stated that the City and County have been working on some projects, which include the overlayment of Rose Hill Road and 170th and 63rd from County Line to Rose Hill Road.  Mr. Woydziak feels that the relationship between the City of Rose Hill and the County is at an all time high.

 

Julie Winslow, citizen of Rose Hill, stated that she has concerns with annexation and the possibility of the Rose Hill School District being split.  The area she was referring to is Blazing Meadows.

 

ITEM #3 – ITEMS OF MUTUAL CONCERN BETWEEN BUTLER COUNTY AND THE CITY OF ROSE HILL

None.

 

ITEM #4 – CONSIDER APPROVAL OF COMMUNITY CORRECTIONS FY2005 KDOC BUDGETS

Chuck McGuire, Director of Community Corrections, came before the Board for review and approval of the FY2005 Adult Community Corrections Line Item & Narrative Budget plans.  This process is performed annually in order to procure funding from the KDOC for the supervision of adult felony offenders assigned by the District Court each fiscal year.  The total caseload is projected to go from an average of 90 offenders in FY04 to 120 adult offenders in FY2005.  The state-approved budget took that into account and there are funds available to hire an additional employee. The allotted amount from KDOC for FY2005 is $309,974.74.

 

Commissioner Anderson motioned to approve the 13th Judicial District KDOC Line Item Budget plans, and authorize the chair to sign.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #5 – CONSIDER ALLOWING COMMUNITY CORRECTIONS TO POST EMPLOYMENT NOTICE FOR AN ADULT ISO POSITION

Chuck McGuire, Director of Community Corrections, came before the Board for approval to post a Notice of Employment for the position of Adult ISO.  The current Adult ISO in this position, Jeff Hokanson, has resigned.  His last day will be July 16, 2004.

 

Commissioner Shriver motioned to approve the posting of the Employment Notice for the position of Adult ISO and fill the vacancy.  Commissioner Wheeler seconded the motion.  Motion carried 5-0. 

 

ITEM #6 – CONSIDER APPROVING THE PURCHASE OF TRAFFIC PAINT AND REFLECTIVE BEADS FOR THE HIGHWAY DEPARTMENT

Darryl Lutz, Director of Public Works, came before the Board for approval to purchase traffic paint and reflective beads for the highway.  The lowest bid for traffic paint, meeting the required specifications, is from Sherwin-Williams, El Dorado, in the amount of $34,949.10.  The lowest bid for reflective beads is from Pavement Maintenance Supply, Inc., Wichita, in the amount of $5,324.

 

Commissioner Wheeler motioned to approve the purchase of traffic paint from Sherwin-Williams, El Dorado, KS in the amount of $34,949.10 and the purchase of reflective beads from Pavement Maintenance Supply, Inc., Wichita, KS in the amount of $5,324.  Commissioner Shriver seconded the motion.  Motion carried 5-0

 

ITEM #7 – CONSIDER AMENDING RESOLUTION CONSENTING TO A SECOND SUPPLEMENTAL TRUST INDENTURE BY AND BETWEEN BUTLER COUNTY, KANSAS AND THE PEOPLES BANK, PRATT, KANSAS, AS TRUSTEE

Will Johnson, County Administrator, came before the Board for approval of Amending Resolution Lakepoint.  This is an amendment to a resolution, which was adopted last year (03-65) for refinancing of the Lakepoint IRB’s.  Bond counsel has requested that an error on the amortization schedule be corrected.

 

Commissioner Shriver motioned to table Agenda Item #7, the Amendment Resolution for refinancing of the Lakepoint IRB’s (Resolution #04-30).  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

ITEM #8 – TOUR OF NEW FIRE DISTRICT #3 FACILITY

 

COMMISSIONER CARPENTER ASKED IF THERE WERE ANY OTHER PUBLIC COMMENTS

 

Dan Armstrong, Fire District #3, stated that he is waiting for the new electronic sign to be installed before having their official open house at the new facility.

 

Darryl Lutz came before the Board to request filling a truck driving position that is being vacated at the north shop.

 

Commissioner Shriver motioned to approve advertising and filling the truck driving position being vacated at the north shop.  Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

Will Johnson stated that he would be meeting with Chuck Alderson, one of Senator Brownback’s staff members, here in his office on Thursday, July 15, 2004 at 9:45 a.m. 

This meeting is for discussion on acquiring federal funding for the Courthouse preservation project.  This work is to include a new roof, tuck pointing, and some interior remodeling in order to get the Courthouse ready for the Centennial in 2008.

 

RECESS TO WEDNESDAY, JULY 14, 2004, 8:00 A.M. – BUTLER COUNTY COURTHOUSE

Commissioner Anderson motioned to recess the Board meeting at 7:30 p.m. until 8:00 a.m. to the Butler County Courthouse.  Commissioner Doll seconded the motion.  Motion carried 5-0.

 

RECONVENE 8:00 A.M. CALL MEETING BACK TO ORDER, BUTLER COUNTY COURTHOUSE

Commissioner Carpenter reconvened the Board meeting at 8:00 a.m.  Commissioner Randy Doll was absent.

 

ITEM #1 – WORK SESSION – BUDGET HEARINGS WITH DEPARTMENTS CONTINUED

8:00 am – Neal Parrish, Director of Motor Vehicle/Treasurer, came before the Board to present the Motor Vehicle Special Auto proposed budget for 2005 and the Treasurer’s proposed budget for 2005.

 

It was the consensus of the Board to take the Motor Vehicle/Treasurer’s proposed budget for 2005 under consideration.

 

8:30 am – Riley Walters, Director of Noxious Weed Department, came before the Board to present the Noxious Weed Department’s proposed budget for 2005.

 

It was the consensus of the Board to take the Noxious Weed Department’s proposed budget for 2005 under consideration.

 

RECESS

Commissioner Carpenter recessed the Board meeting at 8:55 a.m. for 15 minutes.

 

RECONVENE

Commissioner Carpenter reconvened the Board meeting at 9:10 a.m.

 

9:10 am – Grant Helferich, Director of Emergency Medical Services, came before the Board to present the EMS budget for 2005.

 

It was the consensus of the Board to take the EMS proposed budget for 2005 under consideration.

 

9:40 am – Darryl Lutz, Director of Public Works, came before the Board to present the Department of Public Works’ Road and Bridge proposed budget for 2005.

 

Mr. Lutz came before the Board to present the Department of Public Works’ Bridge Building proposed budget for 2005.

 

Mr. Lutz came before the Board to present the Department of Public Works’ Landfill proposed budget for 2005.

 

It was the consensus of the Board to take the Department of Public Works’ proposed budgets for 2005 under consideration.

 

ADJOURN

Commissioner Anderson motioned to adjourn the meeting of the Board on July 13, 2004 at 10:35 a.m.  Commissioner Carpenter seconded the motion.  Motion carried 5-0.