BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, June 7, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 AM. Present were Commissioner Phil Anderson, Commissioner Mike Wheeler, Commissioner Bill Shriver, Administrator Will Johnson Jr., and Recorder Clerk Toni Owen. Commissioner Randy Doll was absent.
ITEMS OF BUSINESS
ITEM
#1 –RECEIVE DARRYL WHITNEY, COUNSELING CENTER TO PRESENT DAN RICE AS THE NEW
DIRECTOR.
Darryl Whitney, President of South Central Mental Health Center, came before the Board to present Dan Rice as the New Director of the Counseling Center. Mr. Rice shared the yearly events of the Counseling Center. The Commissioners discussed the need to have a total source of income and organizational chart from the Counseling Center. Mr. Rice will return to the Board with this information.
ITEM
#2 –WORK SESSION-PRESENTATION ON PRELIMINARY PAY PLAN REVIEW, REBECCA CROWDER,
AUSTIN PETERS GROUP. (MOVED TO LATER IN THE MEETING)
ITEM
#3 –RECEIVE UPDATE ON WEST NILE PROGRAMS FOR 2004 AND CONSIDER APPROVAL OF
BROCHURE FOR DISTRIBUTION.
Carol Borger, Director of Butler County Health Department, came before
the Board for approval of a West Nile Virus brochure. This brochure will be
sent to day care providers and every county office. The department will have
news releases in the local newspapers and be available to speak to groups upon
their request. Commissioners discussed the different locations to place the
brochures, such as hospitals, clinics and senior centers.
Commissioner Carpenter motioned to approve the Butler County Health
Department’s West Nile Virus brochure. Commissioner Shriver seconded the
motion. Motion carried 4-0.
.
ITEM
#4 – CONSIDER APPROVING A PROPOSAL AND AGREEMENT FOR SERVICES FOR MATERIALS
TESTING AND PAVEMENT DESIGN WORK FOR THE FLINTHILLS RD. PROJECT.
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval of the agreement for services for materials testing and pavement
design work for the Flinthills Rd. project, between Rosalia and Cassoday. In May 2004, the Board authorized the
Department of Public Works to negotiate a proposal with Terracon Consultants
for sub grade modification and pavement design work, after getting an
insufficient response for a request for proposals. The type of sub grade
improvements recommended and the cost of the proposed paving improvements will
determine the type of pavement. The cost of this project is estimated to be
between $5,000 to $10,000 and will be paid in the Road & Bridge CIP.
Commissioner Shriver motioned to approve services with Terracon
Consultants, Inc., Wichita, KS, not to exceed a cost of $10,000, for subgrade
modification and pavement material testing and design work for the proposed
paving improvements on Flinthills Rd. between Cassoday and Rosalia and allow
the Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 4-0.
ITEM
#5 – CONSIDER AUTHORIZING GOING OUT FOR BIDS TO REPLACE THE CRAWLER DOZER AT
THE LANDFILL.
Darryl Lutz, P.E., Director of Public Works, came before the Board for
approval to solicit bids to replace the crawler/dozer for the landfill. The
current crawler/dozer is in need of major repairs, with an estimated cost of
$20,000 to $25,000. The Public Works Department believes that in lieu of
investing significant dollars into the existing machine, that it should be
traded in for a machine set up for landfill operations while the current
machine is still functioning reasonably well. The estimated trade-in value for
purchasing a new machine is $112,000. Approximately $75,000 of the replacement
cost as been accrued. The accrued amortization and the repair expenses amount
to approximately $100,000. For an additional $10,000 to $15,000 the landfill
can trade in the current machine for a new machine.
Commissioner Wheeler motioned to approve the Public Works Department to
solicit bids for a crawler/dozer for the landfill. Commissioner Anderson
seconded the motion. Motion carried
4-0.
ITEM
#2 –WORK SESSION-PRESENTATION ON PRELIMINARY PAY PLAN REVIEW, REBECCA CROWDER,
AUSTIN PETERS GROUP.
Rebecca Crowder, Austin Peters Group, came before the Board to present
the preliminary Butler County pay plan. Ms. Crowder explained the preliminary
findings of the market survey and summarized the recommendations of the study.
The Commissioners discussed the need to have a plan in place to help current,
as well as future employees. Ms. Crowder stated the next step would be to visit
with employees and to come back to the Board for approval of the revised pay
plan.
The consensus of the Board is that the Director of each Butler County
Department should present the plan to their employees and to have Rebecca
Crowder return with a final pay plan proposal.
RECESS
Commissioner Carpenter adjourned the Board for 10 minutes, at 10:20 a.m.
RECONENE
Commissioner Carpenter reconvened the Board at 10:30 a.m.
Commissioner Anderson motioned to approve the Minutes of the Butler County Commission Meetings of Monday, May 31, 2004 and Tuesday, June 1, 2004 as amended. Commissioner Wheeler seconded the motion. Motion carried 3-0. Commissioner Shriver abstained.
Administrator Johnson came before the Board of Commissioners to present the vouchers for June 7, 2004, in the amount of $179,637.34. Commissioner Carpenter motioned to approve the vouchers in the amount of $179,637.34. Commissioner Wheeler seconded the motion. Motion carried 4-0.
OTHER
ITEMS TO COME BEFORE THE BOARD
Commissioner Anderson reminded the Board of the meeting, on Tuesday June
8, 2004, at 7:00 p.m., at the Potwin Community Building.
Commissioners Wheeler and Anderson stated that they attended the Beaumont Water Festival, on Saturday June 5, 2004.
Administrator Johnson came before the Board for approval to fill the vacant positions in the Communication Department for 3 communication officers and the vacant position in the Appraisers Department, for an office administrator.
Commissioner Shriver motioned to approve to fill the 3 vacant positions in the Communication Department and the for vacant office administrator position in the Appraisers office. Commissioner Carpenter seconded the motion. Motion carried 4-0.
EXECUTIVE SESSION
Commissioner Carpenter motioned to adjourn to Executive Session for 15 minutes, at 11:05 a.m. for personnel matters of non-elected personnel. Commissioner Anderson seconded the motion. Motion carried 4-0. Those in attendance were Commissioners Anderson, Carpenter, Shriver, Wheeler, Administrator Johnson and Darryl Lutz, P.E., Director of Public Works.
RECONVENE
Commissioner Carpenter reconvened the Board at 11:20 a.m.
RECESS
Commissioner Carpenter recessed the Board at 11:25 a.m. and will reconvene at the Quad-County meeting at the Public Safety Building in Augusta.
RECONVENE
Commissioner Carpenter reconvened the Board at the Central Plains Quad-County Planning Forum meeting at the Augusta Public Safety Building, at 12:00 p.m. Present were Ron Roberts, County Clerk, Administrator Johnson, Darryl Lutz, P.E., Director of Public Works, David Yearout, Interim Planning & Zoning Director, Rebecca Bellinger, Administration Intern, Commissioners Anderson, Carpenter, Shriver, and Wheeler.
Representatives from Sedgwick, Harvey, and Reno Counties were present. The forum heard presentations by Jamsheed Mehta, Sedgwick County Metropolitan Planning Board, on (ITS) Intelligent Transportation System. They are partnering with the City of Wichita.
Michael D Pepoon, Director of Government Relations, presented a legislative wrap up of 2004 passed legislative bills.
ADJOURN
Commissioner Carpenter motioned to adjourn the meeting of the Board on June 7, 2004 at 1:40 p.m. Commissioner Anderson seconded the motion. Motion carried 4-0.