BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, January 26, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Recorder, Brenda Brychta.
ITEM #1 – CONSIDER AND
ALLOW THE VICE-CHAIR TO SIGN AUTHORIZATION FOR APPLICATION FOR THE SFY2005 CORE
PROGRAM FUNDING DOCUMENT FOR JUVENILE JUSTICE PROGRAMS.
Ann Carpenter, Director of JJA, came before the Board for consideration of the application for the SFY2005 Core Program Funding document for Juvenile Justice programs and allow the Vice-Chair to sign. Total allocation for the core programs is $299,722.00.
Commissioner Anderson motioned to authorize the application for the SFY2005 Core Program Funding Document for Juvenile Justice and allow the Vice-Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0. Commissioner Carpenter abstained.
ITEM #2 – RECEIVE REPORT ON THE STATUS OF FUNDRAISING AND PROGRAMMING FOR THE JUVENILE JUSTICE PROGRAMS.
Ann Carpenter, Director of JJA, came before the Board to present a report on the status of fundraising and programming for the Juvenile Justice programs for the past 5 years.
Commissioner Wheeler asked about the inactive Teen Court. Ms. Carpenter stated that unless outside funding is found, the program would not be restarted. Also, she stated that there are diversion options taking place to work with the troubled teens. One of these options is having inmates talk to the juvenile offenders about how they ended up in jail.
ITEM #3 –
CONSIDER ANNUAL NOXIOUS WEED ERADICATION PROGRESS REPORT FOR SUBMISSION TO THE
KANSAS DEPARTMENT OF AGRICULTURE.
Riley Walters, Director of Noxious Weed Department, came before the Board to consider Annual Noxious Weed Eradication Progress report for submission to the Kansas Department of Agriculture. Mr. Walters also requested approval to solicit bids for a GPS Unit.
Commissioner Anderson motioned to approve the Annual Noxious Weed Eradication Progress Report for submission to the Kansas Department of Agriculture. Commissioner Wheeler seconded the motion. Motion carried 5-0.
Commissioner Carpenter motioned to approve the solicitation of bids for one GPS unit. Commissioner Shriver seconded the motion. Motion carried 5-0.
ITEM #4 – WORK SESSION- RECEIVE ANNUAL BUTLER COUNTY JAIL
REPORT
Captain Ben Crooks, Director of County Jail, came before the Board to present the Annual Butler County Jail Report. Captain Crooks reported that there are a total of 233 inmates and 161 billable inmates as of today. A Power Point summary of income and expenses was then presented by Captain Crooks. Currently the jail is operating at full capacity and the financial situation projected for 2004 should exceed 2003.
Commissioner Carpenter called a 5-minute recess of the Board at 10:15 a.m.
Commissioner Carpenter reconvened the meeting of the Board at 10:20 a.m.
ITEM #5 –CONSIDER APPROVAL OF THE PURCHASE OF A RADIO
REPEATER FOR USE IN THE BUTLER COUNTY JAIL IN ORDER TO IMPROVE THE RADIO
COMMUNICATION BETWEEN OFFICERS PERFORMING THEIR DUTIES.
Ben Crooks, Director of County Jail, came before the Board for approval to purchase a radio repeater for use in the Butler County Jail in order to improve the radio communication between officers performing their duties. The price of the repeater has been quoted at $1500 with a backup repeater available at no cost. Maintenance will be the County’s responsibility on an as need basis. Also, a requirement to license a “Business Band Frequency” will be needed at an approximate cost of $500 for a ten-year period. These costs are included in the 2004 Jail Budget.
Commissioner Anderson motioned to approve the purchase of a radio repeater for use in the Butler County Jail, to improve radio communications within the jail, in the amount of $1500 and a required license at a cost of $500 for a ten-year period. Commissioner Doll seconded the motion. Motion carried 5-0.
ITEM #6 – OPEN AND RECORD BIDS FOR TWO (2) NEW TRANSPORT
VANS FOR USE AT THE BUTLER COUNTY JAIL.
Ben Crooks, Director of County Jail, came before the Board to open and record sealed bids for two (2) new transport vans for use at the Butler County Jail.
Commissioner Anderson opened and read a bid from Fenton Ford, of El Dorado as follows:
8 Passenger Van $23,227.85 and Cargo Van $21,339.85.
Commissioner Carpenter opened and read a bid from John K. Fisher of El Dorado as follows:
8 Passenger Van $19,778.00 and Cargo Van $18,952.00.
Commissioner Wheeler opened and read a bid from Frye Chevrolet of Augusta for the following:
8 Passenger Express Van $18,628.86 and Express Cargo Van for $15,718.06.
8 Passenger Astro Van $18,540.13 and an Astro Cargo Van $16,973.48.
All bids contained trade in allowance.
Commissioner Shriver motioned to receive the bids and have Captain Crooks review the bids and report back to the Board with his recommendation. Commissioner Doll seconded the motion. Motion carried 5-0.
ITEM #7 – CONSIDER A REQUEST FROM THE ANDOVER SCHOOL
BOARD USD-385, TO CROSS THE RR TRACK RIGHT-OF-WAY WITH A FIBER-OPTIC CABLE FOR
USE BY THE SCHOOL SYSTEM.
Larry Powell, Director of Economic Development, came before the Board for consideration of a request from the Andover School Board USD-385, to cross the railroad track right-of-way with a fiber-optic cable for use by the school system. This line would run from the Andover Middle School, across the turnpike and then follow the turnpike right of way to the Central office and the Meadowlark and Martin schools. The Turnpike will charge $1 for use of the right-of-way.
Commissioner Shriver noted that the line should be installed deeper than the three (3) feet previously listed. Mr. Powell will return to the Board with the contract.
ITEM #8 – CONSIDER APPROVAL OF PAYMENT FOR $2,750 FOR
ANNUAL SUPPORT AND SOFTWARE MAINTENANCE AGREEMENT WITH MICROVOTE.
Ron Roberts, County Clerk, came before the Board for approval of payment for $2,750 for annual support and software maintenance agreement with Microvote. This is a budgeted expense for 2004.
Commissioner Carpenter motioned to table the approval of payment for $2,750 for annual support and software maintenance agreement with Microvote until the contract has been reviewed and initialed by County Attorney, Norm Manley. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM #9 –
CONSIDER RECOMMENDATION OF THE SELECTION COMMITTEE FOR THE FIRM OF GOSSEN
LIVINGSTON TO BE APPROVED FOR THE EMERGENCY MANAGEMENT PLANNING PROJECT
Jim Schmidt, Director of Emergency Management, came before the Board to recommend the firm of Gossen Livingston to perform the facilities needs assessment for Emergency Management. The County has budgeted, through a grant award, $10,000 for the work indicated and will need to negotiate a contract based on a supplied scope of work.
Commissioner Carpenter motioned to approve the selection of the Gossen Livingston to perform the facilities needs assessment for Emergency Management Homeland Security and allow the County Administrator to negotiate a contract for the Board of Commissioners to approve. Commissioner Wheeler seconded the motion. Motion carried 5-0.
APPROVAL OF MINUTES
Commissioner Wheeler motioned to approve the minutes of Tuesday, January 20, 2004, as written. Commissioner Anderson seconded the motion. Motion carried 5-0.
APPROVAL OF VOUCHERS
Commissioner Carpenter motioned to approve the vouchers for Monday, January 26, 2004 in the amount of $251,282.58. Commissioner Anderson seconded the motion. Motion carried 5-0.
APPROVAL OF ADDS & ABATES
Commissioner Wheeler motioned to approve the Adds & Abates #2172. The Adds are in the amount of $358.18 and the Abates are in the amount of $3,789.74. Commissioner Anderson seconded the motion. Motion carried 5-0.
OTHER ITEMS OF BUSINESS
Commissioner Doll inquired about the plaque for the Judicial building. Johnson stated that a corrected plaque should be here later this week. The cost of the jail plaque and who will pay for it has not been decided.
Commissioner Doll asked about the change of reporting for the Financial Officer. Johnson stated that, after conferring with County Attorney, Norm Manley, the County Clerk is statutorily responsible for the County finances. After a lengthy discussion Commissioners Shriver and Carpenter suggested that the job responsibilities be reviewed and revised and presented to the Board next week.
Administrator Johnson reminded the Board of the Planning and Zoning dinner on Friday, January 30, 2004 and the Mayors dinner on Thursday, January 29, 2004.
Commissioner Doll reported on the Sales Tax Committee meeting. The vote of the committee was 8-6 against implementing a County Sales Tax.
Commissioner Carpenter excused himself from the meeting at 12:08 p.m. to meet with Darrel Whitney of the South Central Mental Health Board.
Administrator Johnson stated that the voucher payment set at minimum of $25.00 has been implemented to try avoiding non-credit card expenses.
Administrator Johnson stated that the YMCA Corporate Membership is up for renewal. The cost is $15 per employee. It was the consensus of the Board to renew the agreement.
Commissioner Shriver motioned to adjourn the meeting of the Board at 12:15 p.m.
Commissioner Wheeler seconded the motion. Motion carried 4-0.