BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, January 20, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Brenda Brychta, Recorder.
ITEM #1 – CONSIDER APPROVAL
OF RESOLUTION No. 04-03 REQUESTING THE KANSAS DIRECTOR OF ACCOUNTS AND REPORTS
TO WAIVE THE REQUIREMENTS OF K.S.A. 75-1120(A) FOR BUTLER COUNTY, KANSAS
Don Engels, Financial Officer, came before the Board for approval of Resolution No. 04-03, requesting the Kansas Director of Accounts and Reports to waive the requirements of K.S.A. 75-1120(A) for Butler County, Kansas
Commissioner Shriver motioned to approve Resolution No. 04-03, requesting the Kansas Director of Accounts and Reports to waive the requirements of K.S.A. 75-1120(A) for Butler County, Kansas. Commissioner Carpenter seconded the motion. Motion carried 4-0. Commissioner Wheeler was absent for the motion.
ITEM #2 – CONSIDER APPROVAL OF TECHNICAL SUPPORT AGREEMENT WITH SWEET COMPUTERS.
Grant Helferich, Director of EMS, came before the Board for approval of a Technical Support Agreement with Sweet Computers at a cost of $2,280.00. This amount is allowed for in the EMS 2004 budget.
Commissioner Doll motioned to approve the Technical Support Agreement with Sweet Computers and allow the Chair to sign and initial. Commissioner Anderson seconded the motion. Motion carried 5-0.
ITEM #3 – CONSIDER RESOLUTION NO. 04-02 AMENDING
RESOLUTION 03-87 ESTABLISHING THE PAY FOR LOCAL ELECTED OFFICIALS.
Administrator Johnson came before the Board for consideration of Resolution 04-02 amending Resolution 03-87 establishing the pay for local elected officials. This resolution amends the annual salary of the Butler County Sheriff from $52,000 annually to $55,000 annually.
Commissioner Doll motioned to approve Resolution 04-02, which amends Resolution 03-87 adjusting the salary of Butler County Sheriff from $52,000 annually to $55,000 annually and allow the Chair to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.
ITEM #4 – CONSIDER AUTHORIZING THE PUBLIC
WORKS DEPARTMENT TO EXTEND A METHANE GAS COLLECTION LINE AT THE LANDFILL.
Darryl Lutz, Director of Public Works, came before the Board for approval of work, by Savage Construction, to extend a methane gas collection line approximately 800 feet for connection to the new leachate recirculation lines at the landfill. The estimated cost of the work is $20,000 and the funds are available thru the Area 1B project budget.
Commissioner Doll motioned to authorize the Public Works Department to extend a methane gas collection line over to Area 2A, at the landfill, at cost, not to exceed $20,000. Commissioner Shriver seconded the motion. Motion carried 5-0.
ITEM #5 – DISCUSS THE PLANNING OF THE 2004 ANNUAL COUNTY
ENGINEER’S TOWNSHIP MEETING.
Darryl Lutz, Director of Public Works, came before the Board to discuss planning the 2004 Annual Engineer’s Township meeting.
It was the consensus of the Board to set the meeting date for the 2004 Annual Engineer’s Township meeting on Tuesday, March 2, 2004.
ITEM #6 – CONSIDER SETTING A DATE FOR WILLIAM CLARK
ZONING APPLICATION NO. RZ 03-20.
Administrator Johnson came before the Board for consideration of a date for the William Clark zoning application No. RZ 03-20.
It was the consensus of the Board to set the date for consideration of the William Clark zoning application (No.RZ 03-20), for the Commissioners meeting on February 2, 2004.
Commissioner Carpenter called a 5-minute recess of the Board at 9:40 a.m.
Commissioner Carpenter reconvened the meeting of the Board at 9:45 a.m.
ITEM #7 – WORK SESSION – REVIEW CONDITIONS FOR THE ACCESS
ROAD IN REFERENCE TO THE SOUTHWEST BUTLER QUARRY CUP.
Darryl Lutz, Director of Public Works, came before the Board with list of conditions, for review by the Board, for the access road in reference to the Southwest Butler Quarry Conditional Use Permit. After a review, the Board has referred this list to the County Attorney for his evaluation, amendments and approval.
It was the consensus of the Board to place this item on the agenda Tuesday, January 27, 2004.
ITEM #8 – CONSIDER AN AGREEMENT WITH THE AUSTIN PETERS
GROUP TO UPDATE THE COUNTY’S POSITION DESCRIPTIONS AND PAY PLAN.
Administrator Johnson, came before the Board for consideration of an agreement with the Austin Peters Group to update the county’s position descriptions and pay plan. The first (1) proposal was in the amount of $24,000 which essentially is a turnkey project provided by their company. This project would include interviewing employees, reviewing and rewriting 140 position descriptions, develop ranking method, conduct an external market evaluation, develop a pay plan and prepare a report of entire work completed. A second (2) proposal was submitted in the amount of $11,800 which would require the County to prepare and rank all job descriptions and their company would simply review these and then their company would proceed with remaining scope of work. The third (3) proposal in the amount of $19,500 provides for their company to interview only supervisors and department heads and produce copies of the final report. Then their company will produce the remainder of the report.
Commissioner Doll motioned to approve the Option #3, with Austin Peters, in the amount of $19,500, contract to follow. Commissioner Shriver asked to amend the motion to have all department heads canvass their employees regarding their job descriptions. Commissioner Wheeler seconded the motion. Motion carried 5-0.
APPROVAL OF MINUTES
Commissioner Wheeler motioned to approve the minutes of Monday, January 12, 2004 and Tuesday, January 13, 2004, as amended. Commissioner Anderson seconded the motion. Motion carried 5-0.
APPROVAL OF VOUCHERS
Commissioner Anderson motioned to approve the vouchers for Tuesday, January 13, 2004 in the amount of $781,614.11. Commissioner Wheeler seconded the motion. Motion carried 5-0.
APPROVAL OF ADDS & ABATES
Commissioner Carpenter motioned to approve the Adds & Abates #2171. The Adds are in the amount of $761.14 and the Abates are in the amount of $9,979.74. Commissioner Wheeler seconded the motion. Motion carried 5-0.
OTHER ITEMS OF BUSINESS
Mr. Louis Jackson owner of the building rented for the County Sheriff, came before the Board to get a time frame on when the Sheriff’s office would be moved to the old jail/court facility. The current lease expires in September, 2005. Administrator Johnson stated that the Board should have more information in 30 days.
Administrator Johnson and Don Engels, Financial Officer, came before the Board to present a year-end financial status report for the county through December 31, 2003.
Commissioner Doll asked about the status of the plaque for the judicial building and the jail. He stated that there were a lot of spelling and date errors on the plaque. Administrator Johnson and Commissioner Carpenter will have a conference call with Dan Rowe and Dan Ferguson, of J. E. Dunn, and have the corrections made.
Commissioner Doll asked about the status of the Financial Officer change of reporting. Johnson stated he was meeting with County Counsel, Norm Manley, on Wednesday January 21, 2004 to discuss legal concerns.
Commissioner Anderson asked about the status of the meeting of the Board with the State Legislatures on February 3, 2004. Johnson stated that he has asked Representative Bill Mason to help set up this meeting.
Commissioner Shriver stated that in the minutes of a couple weeks ago, he requested a letter be sent to the Treasurer saying that he shouldn’t make payments early, but the information presented was that the payment on the bond issue to Topeka was not due until January 15, but was paid January 1. But after further information became available payment was to be made January 1, so no letter is required to be written to the Treasurer.
Commissioner Carpenter reminded the Board of the REAP Economic Development meeting Wednesday, January 21, 2004, at noon
Administrator Johnson came before the Board to inform them that there will be a work session, next week, to consider discontinuing the Public Health Clinic in Andover, due to the low number of participants.
Commissioner Anderson stated that the 10-hour per day full staffed ambulance service, in Douglass, is doing a great job. He has received letters from the City of Douglass and Fire District #8 supporting this service while the reconstruction of Hwy 77 is underway. However, Commissioner Anderson stated that he and the City of Douglass and Fire District #8 would support a permanent 24-hour ambulance service when the reconstruction of Hwy. 77 is completed.
Commissioner Shriver stated that all department heads must be notified that credit cards are to be used for all purchases, especially the $2.00 and $3.00 purchases. No vouchers will be paid for less than $25.00 without documentation on why a credit card was not used. The only exception would be those places that do not accept credit card charges. Shriver asked Don Engels to prepare a letter, stating the above, to all department heads and present it to Administrator Johnson to sign.
Commissioner Doll motioned to adjourn the meeting of the Board at 11:45 a.m.
Commissioner Anderson seconded the motion. Motion carried 5-0.