BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, February 17, 2004
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Recorder Brenda Brychta.
ITEM
#1 – CONSIDER A TABLED REQUEST FROM MICHAEL L. AND TERESA J. RAWLINGS FOR THE PURCHSE OF RAIL PROPERTY
IN AUGUSTA
Larry Powell, Director of Economic Development came before the Board to
present an update on the request from Michael & Teresa Rawlings regarding
the sale of the railroad property, owned by the County and offered to them, for
purchase in the amount of $13,990.00.
Commissioner Shriver stated that he felt the appraised value is too high
and that he’d support $1.50 per square foot. Commissioner Doll suggested $2.00.
Commissioner Carpenter recommended $2.00 per square foot.
Mr. Rawlings came before the Board to offer to pay $1.00 per square foot
since the two small lots are not large enough for a building.
Commissioner Carpenter suggested a flat $5,000 price be placed on this
land, which makes the cost at $1.77 per square foot.
Mr. Rawlings stated this would be acceptable if he would be allowed to
pay this out over a 5-year period at $1,000.00 per year, first payment to be
paid at signing of contract.
Commissioner Shriver motioned to agree to sell the portion of lot 30 and
lot 11, in Augusta, to Mr. Rawlings, in the amount of $5,000 to be made in
annual payments, with the first payment due at signing of contract.
Commissioner Wheeler seconded the motion.
Motion carried 5-0.
ITEM
#2 – CONSIDER THE BID OF SCHABEN INDUSTRIES FOR PURCHASE OF A GPS SENSOR FOR
NOXIOUS WEEDS IN THE AMOUNT OF $1,719.19.
Riley Walters, Director of Noxious Weed, came before the Board for
approval of the bid of Schaben Industries for purchase of a GPS Sensor of
noxious weeds in the amount of $1,719.19.
Commissioner Doll asked about the warranty on the GPS Sensor. Mr. Walters did not have the information
available.
Commissioner Carpenter motioned to table a decision on the bid of Schaben
Industries pending verification of a warranty on the GPS Sensor. Commissioner Wheeler seconded the motion. Motion carried 5-0. The decision is moved to after Item #4 and
the 5-minute recess.
ITEM
#3 – CONSIDER ALLOWING COMPUTER SERVICES TO ORDER THE “QREP” SOFTWARE FROM
H.T.E., THE AUTHORS OF OUR LAW ENFORCEMENT, JAIL MANAGEMENT AND E911
DISPATCHING SOFTWARE APPLICATIONS.
Scott Stoskopf, Director of Computer Services, came before the Board for
consideration of purchasing the “Qrep” software from H.T.E. authors of our law
enforcement, jail management and E911 dispatching software applications. The only cost to Butler County is the
Training and 1st year Support.
This totals $12,850.00 and will be split between the Sheriff, Jail, E911
and Computer Services.
Ben Crooks, Director of the Jail, came before the Board to explain that
this software would produce accounting and billing reports that they currently
are not able to produce. This will
assist in accounting, management and investigative research.
Commissioner Carpenter asked about the security factor for the software.
Mr. Stoskopf stated that the security is a Level 30, as required by the
Federal government.
Commissioner Anderson motioned to approve Computer Services placing the
order for the “Qrep” software from H.T.E. and allow the training and support
fees totaling $12,850.00 to be shared by.
Commissioner Carpenter seconded the motion. Motion carried 5-0.
Mr. Crooks reported that the total inmates housed, as of today, is 180
with 120 of these billable.
ITEM
#4 – RECEIVE ANNUAL WASTE FLOW ANALYSIS REPORT FOR THE BUTLER COUNTY LANDFILL
AND FOR THE RECYCLING PROGRAMS.
Darryl Lutz, Director of Public Works, and Dianne Rollins, of Public
Works Recycling Program, came before the Board to present the annual Waste Flow
Analysis report for the Butler County Landfill and Recycling programs.
RECES
Commissioner Carpenter called a 5-minute recess at 10:10 a.m.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 10:15 a.m.
ITEM
#2 - CONSIDER THE BID OF SCHABEN INDUSTRIES FOR PURCHASE OF A GPS SENSOR FOR
NOXIOUS WEEDS IN THE AMOUNT OF $1,719.19.
Riley Walters, Director of Noxious Weed Department, came before the Board
for re-consideration of the bid, from Schaben Industries for purchase of a GPS
Sensor for noxious weeds, in the amount of $1,719.19. Mr. Walters stated that the GPS Sensor has a one (1) year
warranty and any training that might be necessary.
Commissioner Shriver motioned to accept the bid of Schaben Industries for
purchase of a GPS Sensor for noxious weeds in the amount of $1,719.19. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
#5 – CONSIDER PROPOSED COUNTY-SIZED DRAINAGE STRUCTURES FOR REPLACEMENT IN 2004
IN CULVERT LETTING NO. 59.
Darryl Lutz, Director of Public Works, came before the Board for
consideration of the proposed
County-sized drainage structures for replacement in 2004, in Culvert
Letting No. 59. There are 9 structures
listed as the highest priority needs for replacement within the available CIP
budget of $225,000.
Commissioner Shriver asked if the townships share in the cost of these
culverts.
Mr. Lutz stated that the townships are responsible for the construction
easements and the roadwork only. The Public Works department is solely
responsible for the culvert structure itself.
Commissioner Anderson stated that it was his understanding that the SW
Butler Quarry would be paying for the reconstruction of the access road and
asked whether or not the cost of the culvert, RCB #7, should be included in the
CUP and paid for by the quarry. Mr.
Lutz stated that this could be specified in the CUP, which will be reviewed by
the Planning Commission on March 23, 2004.
Commissioner Shriver asked that RCB #7 be placed on hold, pending a
review of the CUP from the Planning Commission on March 23, 2004.
Mr. Lutz stated that he could replace RCB #7 with another needed culvert
and place RCB #7 as an alternate.
Commissioner Shriver motioned to table a decision for the Department of
Public Works to proceed with preparation of final plans and bid documents for
Culvert Letting No. 59 and return Monday, February 23, 2004 with a replacement
culvert for RCB #7. Commissioner
Anderson seconded the motion. Motion
carried 5-0.
Commissioner Wheeler asked about the road damage by utility companies and
how this may be tracked and attended to.
Mr. Lutz stated that he would discuss these issues at the Township
meeting on March 2, 2004.
ITEM
#6 – RECESS TO EXECUTIVE SESSION TO DISCUSS MATTERS OF NON-ELECTED PERSONNEL
(PERFORMANCE EVALUATIONS)
Commissioner Shriver motioned to adjourn to Executive Session at 11:00
a.m., for 20 minutes, to discuss matters of non-elected personnel. (Performance
Evaluations) Commissioner Wheeler
seconded the motion. Motion carried
5-0. Those in attendance were
Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler and Administrator
Johnson.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 11:20 a.m.
Commissioner Shriver motioned to approve the Minutes of the Butler County Commissioners of Monday, February 9, 2004, as written, and Tuesday, February 10, 2004, as amended. Commissioner Wheeler seconded the motion. Motion carried 5-0.
Commissioner Carpenter motioned to approve the vouchers, in the amount of $368,867.81 for February 17, 2004. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ADDS & ABATES
Commissioner Wheeler motioned to approve the Adds and Abates #2175. The Adds are in the amount of $2,005.25. The Abates are in the amount of $10,993.86. Commissioner Anderson seconded the motion. Motion carried 5-0.
OTHER
ITEMS OF BUSINESS:
Commissioner Wheeler stated that Butler County should try to become a part of the Urban Counties Coalition that currently has 5 counties as members.
Commissioner Wheeler also stated that the Board of Butler County Community College, at the recommendation of Gretemann Advertising Group, was going to vote on dropping “County” from it’s name on March 2, 2004. Administrator Johnson stated that since the college was funded by the county taxes, he felt “County” should remain in the name. Commissioner Carpenter polled the Board, for their vote on leaving “County” in the name of the college.
Commissioners Anderson = yes
Commissioner Doll = yes
Commissioner Shriver = yes
Commissioner Wheeler = yes
Commissioner Carpenter = yes
Administrator Johnson will prepare a letter to the Board of Butler County Community College, stating the results of this poll. County Board members will sign this letter on Thursday, February 19, 2004, at the luncheon with Congressman Tiahrt.
ADJOURN
Commissioner Wheeler motioned to adjourn the Board of Commissioners meeting at 12:00 p.m. Commissioner Anderson seconded the motion. Motion passed 5-0.