BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, April 6, 2004

 

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Toni Owen.

 

Ed Flentje, Professor with Hugo Wall School of Urban & Public Affairs, Wichita State, presented Todd Kennemer, Director of Planning and Zoning, and Darryl Lutz, County Engineer, with a Certificate of Completion for the Mini-MPA, a 16 week course. Administrator Johnson accepted the plaque for Darryl Lutz. 

 

ITEM #1 – CONSIDER THE RECOMMENDATION OF THE NOXIOUS WEED DIRECTOR FOR THE 2004 HERBICIDE BIDS.

Riley Walters, Director of the Butler County Noxious Weed Department, came before the Board, for approval of the 2004 Herbicide Bids.  Mr.Walters recommended low bids for all products, except the 30gallon containers of Glyposate, with Fleming Feed & Grain Inc. and accept Vegetation Management second low bid. Riley stated the reason for recommending the second low price was because the lowest bid could not produce the required labeling.

 

Commissioner Doll motioned to approve the low bids for all herbicides except 30gallon containers of Glyphosate and to accept the second low bid for 30gallon containers of Glyphosate with 14% surfactant.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

ITEM #2 – CONSIDER APPROVAL OF THE BUTLER COUNTY SHERIFF’S OFFICE TO APPLY FOR THE 2004 “CLICK IT OR TICKET” MINI-GRANT

Sgt. Kelly Alexander, Butler County Sheriff’s Office, came before the Board for approval of the Butler County Sheriff’s Office to apply for the 2004 “Click It Or Ticket” Mini-Grant. The “Click It Or Ticket” Grant pays overtime wages for deputies of the Butler County Sheriff’s Office to enforce seat belt and child restraint laws. There are no matching funds involved, whatever overtime is incurred, it is submitted to the Kansas Department of Traffic Safety and the Butler County Sheriff’s Office is reimbursed for those wages.

 

Commissioner Carpenter motioned to approve the Butler County Sheriff’s Office to apply for the 2004 “Click It Or Ticket” Grant and allow the Chair to sign.  Commissioner Shriver seconded the motion. Motion carried 5-0.

 

ITEM #3 – CONSIDER APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE BUTLER COUNTY DEPARTMENT OF AGING AND THE BUTLER COUNTY EMERGENCY MANAGEMENT/ HOMELAND SECURITY FOR USE OF THE DEPARTMENT OF AGING VANS IN THE EVENT OF IMMINENT EMERGENCY OR DISASTER SITUATIONS.

 

Jim Schmidt, Director of Emergency Management, Connie Rausch, Director of the Department on Aging, and Kathy Guy, Assistant Director of Emergency Management, came before the Board for approval of a memorandum of understanding between the Butler County Department of Aging and the Butler County Emergency Management/Homeland Security for use of the Department of Aging Vans in the event of imminent emergency of disaster situations.  The agreement calls for reimbursement of fuel cost to the Dept on Aging by Emergency Management or, in the event of a Federally Declared Disaster, the option to apply for Federal reimbursement, if it becomes available.

 

Commissioner Shriver motioned to approve a memorandum of understand between the Butler County Department of Aging and the Butler County Emergency Management/Homeland Security for use of the Department of Aging Vans in the event of imminent emergency of disaster situations and allow the Chair to sign.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

ITEM #4 –RECEIVE THE DEPARTMENT ON AGING’S 90-DAY EVALUATION OF THE RELAXED ROUTE SYSTEM IMPLEMENTED ON JANUARY 2, 2004.

Connie Rausch, Director of Butler County Department of Aging, came before the Board to receive the Department of Aging’s 90-day evaluation of the relaxed route system implemented on January 2, 2004. Connie shared with the Board, the positive results of the Butler County Transit Customer Satisfaction Survey. 

 

Commissioner Shriver motioned to receive the results of the customer satisfaction survey and give approval to the requested 90-day evaluation of the relaxed route system implemented on January 2, 2004.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

ITEM #6-CONSIDER A STOCKPILE LEASE AGREEMENT WITH DAVID PIRTLE TO STORE ASPHALT MILLINGS SOUTH OF LEON.

Phil Hughey, Assistant Director of Public Works, came before the Board for consideration of a Stockpile Lease Agreement, with David Pirtle, to store Asphalt Millings, south of Leon, on the east side of SE Cole Creek Rd. approximately ½ mile north of SE 170th St. The terms of the agreement provides a payment based upon $100 per acre per year.  The term is for 3 years staring in April 2004 with a clause for the County to utilize the area earlier or to extend the term for 2 additional 1-year terms at the cost of $570 per year plus restoration and fencing. This cost will be paid for out of the Capital Projects line item of the Road & Bridge fund.

 

Commissioner Shriver motioned to approve a lease agreement with David & Ruth Pirtle for a 5.7 acre materials stockpile area located in the SW ¼ of Section 27, T285S, R3E on the east side of SE Cole Creek Rd approximately ½ mile north of SE 170th St. and allow the Chair to sign.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

RECESS

Commissioner Carpenter motioned to recess the Board, for 5 minutes, at 9:35a.m.

 

RECONVENE

Commissioner Carpenter reconvened the Board at 9:40a.m.

 

ITEM #5-WORK SESSION-DISCUSSION ON PURCHASE OF PROSECUTORS SOFTWARE FOR COUNTY ATTORNEY.

Scott Stoskopf, Director of Computer Services and Jan Satterfield, County Attorney, came before the Board for approval of the purchase of  Prosecutors Software, for Jan Satterfield, Butler County Attorney. Jan informed the Board of the need to track the Judicial and Criminal System in an updated system. Jan submitted a price proposal for the Ungard HTE Inc. software program. Cost of the program is $48,354.00, with $6,800.00 for annual maintenance.  The cost of conversion of the old data is approximately $17,500.00.

 

Commissioner received Jan Satterfield, County Attorney’s presentation of Prosecutors Software and price proposal.  Consensus of the Board was to move forward with this project, after further discussion on the conversion of the old data.

 

OTHER ITEMS OF BUSINESS

 

Commissioner Doll inquired about follow up on the Economic Development.  Consensus was to make an agenda item in two weeks, for non-elected personnel, in Executive Session.

 

Commissioner Carpenter reminded the Board of the late start meeting on Monday, April 12, 2004 and Tuesday, at 7p.m., on April 13, 2004.

 

Commissioner Carpenter stated the need to proceed with making a formal policy for using local vendors. Consensus was to put this item on the agenda in 2 weeks.

 

EXECUTIVE SESSION

Commissioner Carpenter motioned to adjourn to Executive Session for 15 minutes, at 10:20a.m.to discuss personnel matters of non-elected personnel.  Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver, and Wheeler and Administrator Johnson. Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

RECONVENE

Commissioner Carpenter reconvened the Board at 10:35a.m.

 

EXECUTIVE SESSION

Commissioner Carpenter motioned to adjourn to Executive Session for 10minutes, at 10:35a.m. to discuss personnel matters of non-elected personnel.  Commissioner Doll seconded the motion.  Motion carried 5-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver, Wheeler and Administrator Johnson.

 

RECONVENE

Commissioner Carpenter reconvened the meeting of the Board at 10:45

 

ABSENT

Randy Doll was excused for an appointment, at 10:45a.m.

 

APPROVAL OF CONTRACT

Commissioner Shriver motioned to approve the contract and salary, as detailed in the contract, with Will Johnson, Butler County Administrator. Commissioner Wheeler seconded the motion.  Motion carried 4-0.  Randy Doll was absent.

 

 

 

 

 

 

 

 

 

APPROVAL OF ADDS & ABATES

 

Commissioner Carpenter motioned to approve the Adds & Abates # 2182.The Adds are in the amount of $1,950.56. The Abates are in the amount of $2,022.34. Commissioner Wheeler seconded the motion.  Motion carried 4-0. Randy Doll was absent.

 

ADJOURN

Commissioner Wheeler motioned to adjourn the April 6, 2004 Board of Commissioners meeting at 11:00a.m.  Commissioner ­­Carpenter seconded the motion.  Motion carried 4-0. Randy Doll was absent.

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