BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, September 13, 2004
Commission Vice-Chairman Bill Shriver called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Mike Wheeler, Assistant Administrator Mark Detter, and Clerk Recorder Tammy Bridges. Commission Chairman Will Carpenter and County Administrator Will Johnson, Jr., were absent due to vacation.
Sheriff, Craig Murphy, came before the Board to introduce Dwayne Wright, the new Jail Director.
ITEM #1 – PRESENTATION OF SPOTLIGHT AWARD TO KYLE DAWSON, BUILDINGS
& GROUNDS
The Board recognized Kyle Dawson, Buildings & Grounds, with the
Spotlight Award for his service in filling the position of Manager of Buildings
and Grounds until a replacement could be found. Kyle has displayed that he is the type of county employee that
puts 110% into his job.
Commissioner Bill Shriver presented Mr. Kyle Dawson with a certificate
for his achievement in obtaining the Spotlight Award.
Commissioner Bill Shriver introduced Mark Detter, Butler County Assistant
Administrator/Financial Officer to the Board.
ITEM #2 – RECEIVE SANDY KOONTZ, BUTLER COUNTY CONSERVATION DISTRICT TO
GIVE UPDATE ON WHITEWATER WATERSHED STUDY
Sandy Koontz, Butler County Conservation District, came before the Board to give an update on the Whitewater Watershed Study, which was conducted from July 2002 to August 2003. It is expected that high bacteria readings will occur during runoff events due to the nature of non-point source pollution. However, the testing also showed elevated levels of bacteria in non runoff times. The Butler County Conservation District is coordinating with the Kansas Department of Health and Environment (KDHE) in taking these water samples. Ms. Koontz also presented a map showing the locations where sampling took place.
ITEM #3 – CONSIDER 2005 STATE AND LOCAL AGREEMENT BETWEEN BUTLER COUNTY AND
THE KANSAS DIVISION OF EMERGENCY MANAGEMENT
Jim Schmidt, Director of Emergency Management, came before the Board for
approval of the 2005 state and local agreement between Butler County and the
Kansas Division of Emergency Management.
This agreement verifies that Butler County has and will continue to
maintain its emergency management program to meet state requirements.
Commissioner Anderson motioned to approve the 2005 State and Local
Agreement between Butler County and the Kansas Division of Emergency Management
and allow the Vice-Chair of the Board to sign.
Commissioner Doll seconded the motion.
Motion carried 4-0.
ITEM #4 – WORK SESSION – STATUS MANAGEMENT OF 10-HOUR AMBULANCE IN
DOUGLASS
Grant Helferich, EMS Director, came before the Board for approval to move
the Douglass 10 hour unit to Augusta as well as Rose Hill for a trial period,
when required, for status management.
It was the consensus of the Board to allow the EMS Department to move the
Douglass 10 hour unit for status management in Augusta as well as Rose
Hill. The Commissioners asked the EMS
Director to report back to the Board in December 2004 with a status report.
ITEM #5 – RECEIVE AND OPEN ENGINEERING PROPOSALS FOR ENGINEERING
SERVICES RELATED TO DESIGN, PLANS AND SPECIFICATIONS FOR RECONSTRUCTION OF THE
LITTLE WALNUT BRIDGE ON SW HOPKINS SWITCH ROAD
Darryl Lutz, Director of Public Works, came before the Board to receive
and open proposals for engineering services for the reconstruction of the
Little Walnut River Bridge on SW
Hopkins Switch Rd. Bids were received
from: Finney & Turnipseed, Topeka,
Kansas in the amount of $39,000 and Schwab-Eaton, Manhattan, Kansas in the
amount of $45,500.
Commissioner Wheeler motioned to have the Director of Public Works review
proposals received and acknowledged today for engineering services for design
and plan preparation work for KDOT Project No. 8 C-4112-01, the reconstruction
of the Little Walnut River Bridge on SW Hopkins Switch Road located 7 miles
south of Augusta and 3 miles east of Gordon and to return at a later date with
a recommendation for award of said work.
Commissioner Anderson seconded the motion. Motion carried 4-0.
ITEM #6 – CONSIDER APPROVING A LEASE AGREEMENT FORM AND MONTHLY RENTAL
RATE FOR THE PROPERTY PURCHASED BY THE LANDFILL
Darryl Lutz, Director of Public Works, came before the Board for approval
of a lease agreement form and monthly rental rate for the property recently
purchased by the landfill. Earlier this
year, Butler County purchased a 40 plus acre tract of land adjacent to the
landfill, which included a house and outbuildings. The Public Works Department intends to rent the house for income
purposes. Norm Manley, Legal Counsel,
has reviewed the lease agreement.
The commissioners amended the lease agreement as follows: (1) No hunting on the leased property and
(2) No inoperable vehicles on the property.
Commissioner Anderson motioned to approve the amended lease agreement
form and rental application form for rental of the house owned by Butler County
located at 2598 SW 50th Street and authorize the house to be rented
at $600 per month for one year and authorize the County Administrator to
execute the agreement on behalf of Butler County. Commissioner Wheeler seconded the motion. Motion carried 4-0.
ITEM #7 – WORK SESSION – UPDATE ON MISCELLANEOUS PUBLIC WORKS PROJECTS
Darryl Lutz, Director of Public Works, came before the Board with updates
on miscellaneous projects including the landfill, highways, engineering,
administration, sewer districts, and future projects.
RECESS
Commissioner Shriver recessed the Board at 10:10 a.m. for 10 minutes.
RECONVENE
Commissioner Shriver reconvened the Board at 10:20 a.m.
Darryl Lutz, Director of Public Works, came before the Board for approval of accepting a bid from A.O. Steuber Construction Company in the amount of $61,994.69 for the May branch bridge deck rehabilitation.
Commissioner Doll motioned to accept the unit pricing from A.O. Steuber Construction for the May Branch Bridge (BR 21N9-23-4), which totals $61,994.69 and proceed with the work. Commissioner Wheeler seconded the motion. Motion carried 4-0.
Commissioner Wheeler motioned to approve the Minutes of the Butler County Commission Meetings of Monday, August 30, 2004 and Tuesday, August 31, 2004 as written. Commissioner Doll seconded the motion. Motion carried 4-0 for the minutes on Monday, August 30, 2004 and motion carried 3-0 for the minutes on Tuesday, August 31, 2004, with Phil Anderson abstaining since he was not present at that meeting.
APPROVAL OF VOUCHERS
Commissioner Wheeler motioned to approve the vouchers for September 13, 2004 in the amount of $314,633.76. Commissioner Anderson seconded the motion. Motion carried 4-0.
OTHER ITEMS OF BUSINESS TO COME
BEFORE THE BOARD
Commissioner Doll stated that the Andover Senior Center building is being expanded, and the members have inquired about any available funding. This will be an agenda item next week.
Commissioner Anderson stated that last Saturday was Frontier Days in Douglass; the city is celebrating their 125th birthday this year. He stated that there was a nice turnout for the parade and the weather was great.
Assistant Administrator, Mark Detter, stated that the jail count is 214 with 153 billable.
Commissioner Shriver stated that he had an inquiry about the rock quarry and when the conditional use permit was issued. Assistant Administrator, Mark Detter stated that he would follow-up on this and report back at a later time.
Commissioner Wheeler stated that the clock dedication for the new Judicial Center is Tuesday, September 14, 2004 at 11:00 a.m.
ADJOURN
Commissioner Wheeler motioned to adjourn the meeting of the Board on September 13, 2004 at 11:05 a.m. Commissioner Doll seconded the motion. Motion carried 4-0.