Commission Vice-Chairman, Bill Shriver called the Butler County Board of Commissioners to order at 10:00 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk, Brenda Brychta. Commission Chairman, Will Carpenter was absent.

Commissioner Doll motioned to approve the Adds and Abates #2157. There were no Adds. Abates were in the amount of $2,788.18. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Ben Crooks, Director of the Butler County Jail, came before the Board for approval of the US Marshall’s Transport Agreement, in the amount of $16.86 per officer on board, plus mileage at 36.5 cents per mile. This agreement is for transporting inmates to and from the Federal Court in Wichita and will include INS inmates, also.

Commissioner Doll motioned to approve the US Marshall’s Agreement for the purpose of transporting inmates to and from the Federal Court in Wichita. Commissioner Anderson seconded the motion. Motion carried 4-0.

Todd Kennemer, Director of Planning and Zoning, came before the Board for consideration of the tabled request for a CUP for the storage of contractor offices in a 310’ x 120’ hay trap area. Susan Williams, representative for the owner, the Emily Sloan Trust, came before the Board to clarify the intent to screen the area with trees and describe the property surrounding said area. Commissioner Shriver stated that the resolution should include the screening trees will be placed on the east and south sides of said area and that completion dates for planting said trees should be specified.

It was the consensus of the Board to table the decision until Kennemer makes the recommended additions to the resolution. Additions to include the screening trees be planted on the east and south sides of said area and the first tree plantings to be in the fall of 2003 and the final plantings to be completed by April 30, 2004.

Mr. Kennemer returned to the meeting with noted changes incorporated.

Commissioner Doll motioned to approve the request for a CUP for the Williams Farms/ Emily Sloan Trust storage of contractor offices in a 310’ x 120’ hay trap, as amended. {Case No. CUP 03-11}(Resolution No. 03-53). Commissioner Wheeler seconded the motion. Motion carried 4-0.

Carol Borger, Administrator of the County Health Department, came before the Board for approval of the Butler County Health Department Smallpox Response Plan. This is a part of the Butler County Bioterrorism Preparedness and Response Plan.

Commissioner Doll motioned to accept the Butler County Health Department Smallpox Response Plan and authorize the Vice-Chair to sign. Commissioner Anderson seconded the motion. Motion carried 4-0.

Administrator Johnson came before the Board for approval of a Road Maintenance Agreement with Augusta Township for the Northridge Subdivision. The agreement sets an annual amount of $1,770.00 times the number of miles of roadway to be paid by the Township to the County for this maintenance. This amount is based on a 20-year maintenance program and may be adjusted annually to correspond with increases in the Consumer Price Index.

Commissioner Anderson motioned to approve a Road Maintenance Agreement for Northridge Subdivision in Augusta Township and authorize the Vice-Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0.

Administrator Johnson came before the Board for approval of a Developer’s Agreement with the developers of the Northridge Subdivision. (Mark McCollum and Chuck Korte) This agreement primarily is for the purpose of the developer providing a financial guarantee that annual bond payments will be made to the County. All costs associated with developing this subdivision will be paid 100% by the developers and proposed benefit district

Commissioner Anderson motioned to approve the Developer’s Agreement with the developers of the Northridge Subdivision and authorize the Vice-Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Administrator Johnson came before the Board for approval of an agreement, with Terracon Corporation, for borings at Northridge Addition, for a base cost of $3500 and not to exceed $4200. (For 29 bores)

Commissioner Anderson motioned to approve signing Terracon Corporation to do borings in the Northridge Addition. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Commissioner Shriver motioned to recess the meeting of the Board for 10 minutes at 11:15 AM.

Commissioner Shriver reconvened the meeting of the Board at 11:25 AM.

RECEIVE DON ENGELS WITH FINANCIAL REPORT
Don Engels, Financial Officer, came before the Board to present a slide display regarding the county’s financial report. For the jail, the projection is a $419,000 shortfall for 2003. Due to time limitations, further discussion of the financials was postponed until next week.

Commissioner Doll motioned to recess to Executive Session from 11:45 AM until 12:15 PM, to discuss matters of non-elected personnel pertaining to the County Appraiser position. Commissioner Anderson seconded the motion. Motion carried 4-0. Those in attendance were Commissioners Anderson, Doll, Shriver and Wheeler and Administrator Johnson and Kathy Briney, Assistant County Appraiser.

Commissioner Shriver reconvened the meeting of the Board at 12:15 PM.

Commissioner Doll motioned to adjourn the meeting of the Board at 12:16 PM.

Commissioner Anderson seconded the motion. Motion carried 4-0.