Commission Chairman, Will Carpenter, called the Butler County Board of Commissioners to order at 9:00 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, and Commissioner Mike Wheeler, Administrator Will Johnson and Clerk Brenda Brychta.

Sheriff, Stan Cox, came before the Board to request filling a vacated Sargeant’s position with a beginning Deputy position.

It was the consensus of the Board to authorize filling the vacated Sargeant’s position with a beginning Deputy position.

Sheriff Cox also reported that Sedgwick County has asked for Butler County to house 20 of their inmates. No date was given for their arrival.

Neal Parrish, County Treasurer, came before the Board for approval of Resolution 03-67, a uniform format to be used by all Butler County communities considering implementing or renewing a Neighborhood Revitalization Plan.

Commissioner Carpenter motioned to approve Resolution 03-67, the uniform format for the Neighborhood Revitalization Program. Commissioner Anderson seconded the motion. Motion carried 5-0.

Administrator, Will Johnson came before the Board for approval of Resolution 03-66, appointing Kathy Briney as the Butler County Appraiser, filling the un-expired term of Clark Allemang, effective October 11, 2003. Ms. Briney’s salary will be $57,000, with reassessment after six months.

Commissioner Shriver motioned to approve Resolution No. 03-66 appointing Kathy Briney as County Appraiser. Commissioner Wheeler seconded the motion. Motion carried 5-0.

ITEM #3 – CONSIDER MODIFICATIONS TO EXISTING JOB DESCRIPTION FOR ASSISTANT COUNTY APPRAISER.

Deputy Appraiser, Kathy Briney, came before the Board for approval of the revised job description for the position of Assistant County Appraiser and establishing it as an exempt position.

Commissioner Doll motioned to approve the modifications to the existing job description for Assistant County Appraiser. Commissioner Anderson seconded the motion. Motion carried 5-0.

Scott Stoskopf, Computer Services Administrator, came before the Board for approval of an agreement with CIC to perform custom programming relating to public access to Deeds Indexing System at a cost of $4,200.

Commissioner Shriver recommended a report be prepared that would list those entities that would be willing to pay our fee for usage of this system.

Administrator Johnson and Mr. Stoskopf agreed to put information together listing entities that would be willing to pay for use of this system. No further action was taken.

Scott Stoskopf, Director of Computer Services, came before the Board for approval of an agreement with Nuvox Telecommunications for service of existing telecommunication and data service needs for Butler County. This could be a savings of nearly $40,000 per year, plus Nuvox would provide additional features and service. All telephone numbers will remain the same

Commissioner Shriver suggested the agreement with Nuvox be accepted for telephone service and then have those departments that need the data service come before the Board and justify their need for this service.

Commissioner Doll motioned to table a decision on the telecommunication and data service for one week. Commissioner Shriver seconded the motion. Motion carried 5-0.

Pam Dunham, Director of GIS/Mapping, came before the Board for approval of the annual software agreement for GIS/Mapping in the amount of $7,267 with ARCINFO/COGO/ARCPRESS and ARCIMS.

Commissioner Doll motioned to approve the annual software agreement for GIS/Mapping in the amount of $7,267 with ARCINFO/COGO/ARCPRESS and ARCIMS. Commissioner Shriver seconded the motion. Motion carried 5-0.

Commissioner Carpenter motioned to recess for 5 minutes at 10:30 AM.

Commissioner Carpenter reconvened the meeting of the Board at 10:35 AM.

Darryl Lutz, Director of Public Works, came before the Board to present sealed bids for 2 pickup trucks for the Public Works Department Highway Division.

Commissioner Carpenter opened and read the sealed bid from Frye Chevrolet in the amount of: Unit 1 - $19,402 and Unit 2 - $19,702.

Commissioner Wheeler opened and read the sealed bid from Fenton Ford in the amount of: Unit 1 - $23,515 and Unit 2 - $22,618.90.

Commissioner Doll motioned to return the bids to Mr. Lutz, for review, and asked that he return with his findings. Commissioner Anderson seconded the notion. Motion carried 5-0.

Darryl Lutz gave a brief report on the meeting with Bloomington Township,

John McClure, Administrator Johnson and Commissioner Anderson. He stated that there was a good resolution between the Township Board and Mr. McClure to fix this problem.

Commissioner Anderson stated that the bridge problem, in Bloomington Township, needs to be placed on a priority basis.

Will Johnson, County Administrator, came before the Board for approval of the renewal of county health insurance with Preferred Health Care, to include the enhancement, for 2004. Open enrollment begins October 8, 2003 and will close on October 22, 2003.

Commissioner Carpenter motioned to approve the Preferred Health Care insurance plan for renewal of county health insurance for 2004. Commissioner Doll seconded the motion. Motion carried 5-0.

Will Johnson, County Administrator, came before the Board for approval of Verizon Wireless for county cellular phone services. The cost for service would be $28,099, paid for by individual departments utilizing phone service. This includes one-month free service, which will offset the contract buyouts with Cingular, an increased benefit of 8,000 minutes per month and allows for the County to have separate low rate plans for lower use subscribers.

Commissioner Anderson motioned to approve Verizon Wireless for purchase of a pooled cellular phone plan for county use. Commissioner Doll seconded the motion. Motion carried 5-0.

Will Johnson, County Administrator, came before the Board for approval of a policy for cell phone utilization throughout all Butler County offices.

Commissioner Doll motioned to table the approval of the policy for cell phone utilization until amendments are added to provide audits of phone bills and a statement of no reimbursement for use of personally owned cell phones. Commissioner Wheeler seconded the motion.

Will Johnson, County Administrator, came before the Board for approval of an agreement of services with PKHL (Prigmore, Krievins, Haines, and Limon, Architects)

to provide for planning and space needs analysis for County offices.

Commissioner Carpenter motioned to approve an Agreement of Services with PKHL to provide for planning and space needs analysis for County offices and allow the County Administrator to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.

Commissioner Anderson motioned to appoint Dee Batta, of Leon, to the Flinthills Services Board of Directors, at the recommendation of Louis Sanders, President of the Flinthills Board of Directors. Commissioner Doll seconded the motion. Motion carried 5-0.

Administrator Johnson stated that the City of El Dorado would repair the sidewalks and driveway entrances, around the Court House, for a fee of $5,600.00.

Commissioner Shriver motioned to recess the Board to Executive Session at 11:50 AM, for 15 minutes, until 12:05 PM. Commissioner Anderson seconded the motion. Motion carried 5-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler and Administrator Johnson.

Commissioner Carpenter reconvened the meeting of the Board at 12:05 PM.

Commissioner Anderson excused himself from the meeting at 12:06 PM.

Todd Kennemer, Director of Planning and Zoning, came before the Board to present the revised Wind Farm Guidelines.

It was the consensus of the Board to receive the revised Wind Farm Guidelines. The Guidelines will now be presented to the Planning and Zoning Committee, for their review and approval, on October 7, 2003 at 7 PM.

Administrator Johnson presented the Board with Darryl Lutz’ review of the bids for the two trucks. Mr. Lutz recommended accepting the bids of Frye Chevrolet, Inc. of Augusta, Ks.

Commissioner Shriver motioned to accept the bid from Frye Chevrolet for Unit #1 -$19,402 and Unit #2 - $19,702. Commissioner Doll seconded the motion. Motion carried 5-0.

Commissioner Shriver motioned to adjourn the meeting of the Board at 12:15 PM

Commissioner Doll seconded the motion. Motion carried 5-0.