Commission Chairman, Will Carpenter, called the Butler County Board of Commissioners to order at 9:00 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, and Commissioner Mike Wheeler, Administrator Will Johnson and Clerk Brenda Brychta.

ITEM #1 – CONSIDER ACCEPTANCE OF THE TURKEY CREEK ESTATES FINAL PLAT BY THE BOARD OF COUNTY COMMISSIONERS.

Todd Kennemer, Director of Planning & Zoning, came before the Board for approval of the Turkey Creek Estates final plat. This property is located SE of El Dorado.

Commissioner Shriver motioned to approve the Turkey Creek Estates final plat. Commissioner Anderson seconded the motion. Motion carried 5-0.

Brenda Louthan, Department of Aging, came before the Board for authorization to renew the five Federal Grants through the Central Plains Area Agency on Aging and allow the Chair to sign.

Commissioner Doll motioned to approve the five Federal Grants through the Central Plains Area Agency (CPAA) on Aging and allow the Chair to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.

Ann Carpenter, JJSA Administrator, and Belinda Farrar, JJSA – Drug Court, came before the Board for approval of the JABG (Juvenile Accountability Block Grant) for Juvenile Justice Services and authorize the Vice Chair to sign. There is no funding match required.

Commissioner Doll motioned to approve the JABG (Juvenile Accountability Block Grant) for Juvenile Justice Services and authorize the Vice Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 4-0. Commissioner Carpenter abstained.

ITEM #4 – CONSIDER AUTHORIZING THE DIRECTOR OF EMERGENCY MANAGEMENT TO INITIATE REQUEST FOR SERVICES FROM ARCHITECTURAL FIRMS FOR A LONG-TERM PLAN AND FUTURE FACITLITY DESIGN.

Jim Schmidt, Director of Emergency Management/Homeland Security, came before the Board for authorization to initiate a request for services from architectural firms for a long-term plan and future facility design. Mr. Schmidt stated that they have received a $10,000 grant for a stand-alone Emergency Preparedness operations building plan and no matching funds are required

Commissioner Carpenter motioned to authorize Mr. Schmidt to initiate a request for services from architectural firms, who have experience and expertise in emergency services, for a long-term plan and future facility design. Commissioner Anderson seconded the motion. Motion carried 5-0.

Mr. Schmidt informed the Board that he has received notice of approval, from Congress, of an Office of Justice Preparedness Grant. Part one is for $92,444.00 and Part two is $280,796.00. This has been in process since 1999 and no match funds are required, but cannot be used for a building, only equipment dealing with weapons of mass destruction.

Scott Stoskopf, Director of Computer Services, came before the Board for consideration of the tabled agreement with NuVox Telecommunications for telecommunications and data service. The projected savings will be $22,424.78 annually.

Commissioner Anderson motioned to approve the agreement with NuVox Telecommunications for telecommunications and data service and allow the Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Commissioner Anderson requested that a proposal come back to the Commission to include Douglass, Potwin, Rose Hill and Whitewater as Phase Two.

Commissioner Carpenter called a 10-minute recess at 10:00 AM.

Commissioner Carpenter reconvened the meeting of the Board at 10:10 AM

Administrator Johnson came before the Board for approval of the Verizon contract and policy for cell phone use. The contract will run for two years with first month free.

Commissioner Shriver motioned to approve the contract with Verizon for cell phone use. Commissioner Anderson seconded the motion. Motion carried 5-0.

Martin Goedecke, of Goedecke Engineering, came before the Board to discuss repair of the exterior insulation finish system (eifs) and brick work on the Goedecke Building wall, which was exposed after the Wiebe Building was torn down to make way for the new judicial building parking area. Administrator Johnson will seek an estimate from another bricklayer, for repair work, and report back to the Board.

Administrator Johnson informed the Board that Komtek and CIC are ending their partnership and possible litigation as to use of software may be coming before the Board.

Commissioner Wheeler motioned to adjourn the meeting of the Board at 11:15 AM. Commissioner Shriver seconded the motion. Motion carried 5-0.