Commission Vice Chairman Bill Shriver called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Mike Wheeler, Administrator Will Johnson and County Clerk Ron Roberts. Commission Chair, Will Carpenter, was absent attending a REAP Retreat.

Pam Dunham, Director of GIS/Mapping, came before the Board for consideration of tabled change in job description for Director of GIS/Mapping from non-exempt to exempt. Administrator Johnson recommends changing the position from 18F to 20D, which would result in an annual salary of $41,912, up from $40,352.

Commissioner Anderson motioned to approve changing the position of Director of GIS/Mapping to GIS Coordinator and make it an exempt position with a annual salary range of 18F to 20D and increasing salary from $40,352 to $41,912.

Commissioner Doll seconded the motion. Motion carried 4-0.

Darryl Lutz, Director of Public Works, came before the Board for approval of the J. J. Westhoff Construction Contract for Landfill Area 1B.

Commissioner Doll motioned to approve the contract with J. J. Westhoff Construction Company for Landfill Area 1B in the amount of $1,297,830 Commissioner Wheeler seconded the motion. Motion carried 4-0.

Darryl Lutz, Director of Public Works, came before the Board for approval of the purchase of 2 front-end loaders from Foley Cat in the amount of $ 190,000 and 1 backhoe-loader from Berry Tractor in the amount of $43,608.

Commissioner Wheeler motioned to approve the purchase of 1 backhoe loader a Komatsu Model WB-140 from Berry Tractor in the amount of $56,108.00, less trade-in allowance of $12,500, for a net purchase cost of $43,608. Commissioner Doll seconded the motion. Motion carried 4-0.

Commissioner Anderson motioned to approve the purchase of 2 front-end loaders Model Caterpillar 938-G from Foley Cat Equipment Co. for $217,838.00 less trade-in allowance of $31,000.00 for a net purchase cost of $186,838 for both. Commissioner Doll seconded the motion. Motion carried 4-0.

.

Darryl Lutz, Director of Public Works, came before the Board for review of a draft of an agreement with the City of Augusta related to the Northridge sewer system operation and sewage treatment.

Commissioners reviewed the agreement between Butler County Sewer District number 19 and the City of Augusta for sewage treatment and facilities maintenance. Commissioners requested County Engineer Lutz work with the city to ad some service and rate guarantees to the agreements to better protect the users in the future.

Darryl Lutz, Director of Public Works, came before the Board for approval of the distribution of the remaining fund balance of Sewer District No. 5 (Fund No. 200) in approximately $21,083.29 to the City of El Dorado to be used for the sole and expressed purpose of making improvements to sewer lines and the lift station formerly a part of Sewer District No. 5.

Commissioner Doll motioned to table this item until the next meeting, so Mr. Lutz would have time to get a letter from the City of El Dorado, stating the left over maintenance funds the County is holding will be used on the lift station serving Township Village area when they are turned over to the city. Commissioner Anderson seconded the motion. Motion carried 4-0

Darryl Lutz, Director of Public Works, came before the Board for approval of the amendment to the Road Improvement Cost Participation Agreement for So. 170^th St. at Rose Hill.

Commissioner Anderson motioned to approve the amendment to the Road Improvement Cost Participation Agreement for So. 170^th St. at Rose Hill and allow the Vice Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Vice Chairman Shriver called a 5-minute recess at 10:50.

Vice Chairman Shriver called the meeting back to order at 11:00 am

Darryl Lutz, Director of Public Works, came before the Board for approval of the amended engineering agreement with Poe & Associates for the SW 170^th St. Road Project near Rose Hill.

Commissioner Anderson motioned to amend the February 5^th, 2002 agreement with Poe & Associates for engineering services related to the design of Project No. 8C-3857-01, the proposed reconstruction of the SW 170^th St. between the Sedgwick County Line and Butler Road. To allow for additional engineering work and to increase the fees from $85,400 to $111,700, the additional cost to be paid for by the City of Rose Hill, and authorize the Vice Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0.

Commissioner Wheeler motioned to approve the minutes of Monday, October 27, 2003 and Tuesday, October 28, 2003, as amended. Commissioner Doll seconded the motion. Motion carried 4-0.

Commissioner Doll motioned to approve the vouchers for November 3, 2003 in the amount of $167,956.28. Commissioner Wheeler seconded the motion. Motion carried 4-0.

Administrator Johnson informed the board he had locked in gas prices through May on next year at a favorable rate of $5.452 per MMBty.

Mr. Johnson asked for approval of Saturday December 6^th at 1:00pm for the dedication and open house for the new Judicial Building. Commissioners accepted that date and time.

Mr. Johnson told the commission that we have a request from the parents of Randy Lore to plant a memorial tree for him at the new Judicial Building. Commissioners discussed the issues caused by memorial trees when the need arises to remove a memorial tree. They were not in favor of continuing the practice of allowing additional trees to be planted, but asked to have a policy concerning the matter developed and brought back for approval.

Commissioner Wheeler discussed the sales tax committee meeting and stated that he felt that Commissioners Shriver and Carpenter did a great job of informing the Committee of the Counties reasons for seeking a county sales tax. He felt their skills left a favorable impression with the Committee.

Commissioner Doll motioned to adjourn the meeting of the Board at 11.20 am. Commissioner Anderson seconded the motion. Motion carried 4-0.