BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, March 4, 2003
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.
No Ads and Abates.
ITEMS
OF BUSINESS
ITEM
#1 – RECEIVE KEITH LAWING, REAP, TO CONSIDER APPROVAL OF LOCAL ELECTED OFFICIALS
BOARD AGREEMENT FOR LOCAL AREA IV
Keith Lawing, Executive Officer of REAP, came before the Board to seek approval of the Local Elected Officials Board Agreement for Local Area IV, which is a revision of the original agreement. This revision defines the duties of the elected officials of REAP.
The Board received the agreement and asked Mr. Lawing to provide a copy of the original agreement for review by County Attorney, Norm Manley before approving the revised agreement.
ITEM
#2 – RECEIVE RICHARD KRAYBILL, TO DISCUSS FINAL PLANS FOR FIRE DISTRICT #3
FACILITY.
Architects, Richard Kraybill and Mack Kinnard and Fire Chief, Dan Armstrong, came before the Board to present the final plans for Fire District #3 facility.
The Board received the final plans for the Fire District #3 facility.
RECEIVE HERMAN KORTE
Herman Korte came before the Board to discuss a doublewide mobile home, which he purchased in January, 2003, for which he feels he is unfairly being charged 2 years back taxes by the County Treasurer. The approximate amount of past due tax is $1,700.00.
Mr. Korte was referred to the County Appraisers office for assistance in this matter.
RECESS
Commissioner Carpenter called a recess 10:05 AM.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 10:15 AM.
ITEM
#3 – CONSIDER APPROVAL FOR STATE FISCAL YEAR 2004 GRANT APPLICATIONS FOR COUNTY
HEALTH DEPARTMENT.
Health Department Administrative Assistant, Trish Wilhite, came before the Board to seek approval for the State Fiscal Year (SFY) 2004 Grant Application from KDHE in the amount of $217,567.00.
Commissioner Shriver motioned to approve the applications for State Fiscal Year 2004 Grant applications. Commissioner Doll seconded the motion. Motion carried 5-0
ITEM
#4 - CONSIDER APPROVAL OF THE REVISED INTERLOCAL AGREEMENT FOR THE SOUTH
CENTRAL METRO REGION.
Health Department Administrative Assistant, Trish Wilhite, came before the Board to seek approval of the Revised Interlocal Agreement for the South Central Metro Region.
As part of the Bioterrorism Preparedness and Response grant one of the criterion for receiving money for next year is to become part of a region. This region will involve the counties of Butler, Cowley, Harper, Harvey, Marion, Reno, Sedgwick and Sumner. This group will train for mass care situations, coordinate surveillance and reporting and enhance hospital, physician and local Health Department Bioterrism and infectious disease activities.
Commissioner Shriver motioned to table approval of the revised Interlocal Agreement for the South Central Metro Region to a later date. Commissioner Carpenter seconded the motion. Motion carried 5-0.
ITEM
#5 – CONSIDER PROCLAMATION FOR THE WEEK OF MARCH 10 THRU MARCH 14 AS SEVERE
WEATHER AWARENESS WEEK.
Emergency Management and Homeland Security Director, Jim Schmidt, came before the Board to ask the Board to proclaim the week of March 10, 2003 through March 14, 2003 as Severe Weather Awareness Week.
Commissioner Doll motioned to proclaim the week of March 10, 2003 through March 14, 2003 as Severe Weather Awareness Week and allow the Chair to sign the proclamation. Commissioner Wheeler seconded the motion. Motion carried 5-0.
RECEIVE
COUNTY FINANCIAL OFFICER, DON ENGELS.
County Financial Officer, Don Engels, came before the Board to present information on the audit portion that pertains to federal funds received from the Kansas Community Development Block Grant Program. The audit disclosed that the initial schedule of expenditures of federal awards was inaccurate and incomplete. Mr. Engels stated that the initial schedule of expenditures of federal awards was never compiled during the transition from Administrator Jay Newton to Administrator Will Johnson, Jr. The corrective action was to assign the prompt preparation of the Schedule of Expenditures of Federal Awards to Mr. Engels. This action has been completed by Mr. Engels and presented to Gloria Smith, auditor with AGH, and Cathy Guy. Now awaiting response from the auditor.
EXECUTIVE
SESSION
Commissioner Carpenter called the Board of Commissioner into Executive Session for 20 minutes to discuss legal matters at 10:50 AM. Commissioner Wheeler seconded the motion. Motion carried 5-0. Present at the Executive Session were Commissioners Carpenter, Doll, Anderson, Shriver and Wheeler and Administrator Johnson.
RECONVENE
Commissioner reconvened the meeting of the Board at 11:10.
ITEM
#6 – CONSIDER LETTER OF APPEAL TO THE KANSAS DEPARTMENT OF EMERGENCY MANAGEMENT
CONCERNING SCOPE CHANGE REIMBURSEMENTS FOR THE BRIDLEWOOD BUYOUT PROGRAM.
Director of Emergency Management and Home Security, Jim Schmidt and Assistant Director Cathy Guy, came before the Board to discuss the letter of appeal to the Kansas Department of Emergency Management (KDEM) concerning Scope change reimbursements for Bridlewood Buyout Program. Mr. Schmidt received a letter from the State of Kansas, Division of Emergency Management on January 31, 2003, to the county indicating that due to a change in the scope of work, the county was not entitled to funds in the amount of $24,024.00 and are requesting reimbursement of the funds or an appeal of the decision within 60 days (by March 31, 2003). Mr. Schmidt stated that he has presented 9 documents to KDEM that the county was in compliance, that state and federal agency staff were aware of and approved the scope of work and that no changes were made in the scope of work during the project. Mr. Schmidt presented the 9 documents, a formal letter of response for the Board Chair to submit to the State of Kansas Division of Emergency Management and a copy of a letter to Congressman Tiahrt.
Commissioner Carpenter informed Mr. Schmidt that a decision would be postponed, for at least one week, so that Board members may further review the information received.
OTHER
ITEMS OF BUSINESS
Administrator Johnson informed the Board of the lawsuits filed by David Murfin
(re: approval of CUP - Elk River Wind Turbine Complex), Richard Winzer and Mark Miller (re: denial of CUP - Moto-Cross) and Philip Lucas et al (re: denial of CUP – Kansas Wind Power)
Administrator Johnson informed the Board that he spoke with Darrel Ingermason of the US Marshall’s office regarding the fee charged for housing Federal prisoners. There is a slight willingness to negotiate and discuss any misunderstandings.
ADJOURN
Commissioner Shriver motioned to adjourn the March 4, 2003 Board of Commissioners meeting at 11:45 AM. Commissioner Doll seconded the motion. Motion carried 5-0.
.