Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Commissioner Shriver motioned to table approval of the Minutes of the Butler County Commission Meetings of Monday, March 24, 2003 until Tuesday, April 1, 2003. Commissioner Carpenter seconded the motion. Motion carried 5-0. Commissioner Anderson motioned to table the approval of the March 25, 2003 minutes until Tuesday, April 1, 2003. Commissioner Doll seconded the motion. Motion carried 5-0

Butler County Director of Finance, Don Engels came to the Board of Commissioners to present the vouchers for March 31, 2003 in the amount of $797,732.28. Commissioner Shriver motioned to approve the vouchers in the amount of $797,732.28. Commissioner Anderson seconded the motion. Motion carried 5-0.

Commissioner Wheeler motioned to approve Ads and Abates #2140. Ads in the amount of $7,288.50 and Abates in the amount of $2,400.36. Commissioner Doll seconded the motion. Motion carried 5-0.

Commissioner Shriver motioned to table approval of the agreement with South Central Mental Health Counseling Center until a later date when all information is available. Commissioner Doll seconded the motion. Motion carried 5-0.

ITEM #2 – RECEIVE BRUCE HARRIS, of KANSAS GAS SERVICE, TO DISCUSS PREVIOUS GORDY STREET GAS LINE RELOCATION PROJECT.

Bruce Harris of Kansas Gas Service came before the Board to the discuss previous Gordy Street gas line relocation project regarding the delays in the project. Mr. Harris stated that in 12/1/87 Western Resources sold their gas operations to Oneok. Whether this was involved in the delay, he was not sure. There was also a delay in receiving the site plan, which may also have entered into the delay. Mr. Harris stated that the County was billed $100,000.00 on 10/1/01 after receiving the site plan for the gas line relocation and after their engineer’s review and proposal. Payment of $100,000.00 was received on 10/24/01. Construction work on the project began on 11/7/01 and was completed 12/17/01.

Jim Stoltz, of Kansas Gas Service, came before the Board to discuss the easement acquisition on Railroad right-of-way, in Andover, Ks. for a gas line relocation project.

Mr. Stoltz stated that there is a need to reinforce the gas pressure in North Andover due to the growth in that area. The easement on the railroad right-of-way is being considered to prevent disruption to residential landscaping, when placing the gas line. The approximate cost of placing a 6-inch pipe through the residential area would be $35.00 per foot.

Commissioner Shriver suggested that they postpone the easement acquisition on Railroad right-of-way, in Andover, Ks. for the gas line relocation project pending review of the cost presentation from Mr. Stoltz. Mr. Stoltz will return at a later date. No motion made.

Commissioner Carpenter called a recess of the Board at 10:15 AM

Commissioner Carpenter reconvened the meeting of the Board at 10:25 AM

County Clerk, Ron Roberts and County Treasurer, Neal Parrish, and County Appraiser, Clark Allemang came before the Board to discuss the standardarized Neighborhood Revitalization Plans (NRP) for cities within Butler County.

After a brief discussion it was decided that Mr. Roberts, Mr. Parrish and Mr. Allemang are to prepare a plan to standarize the Neighborhood Revitization Plan to be used by all cities and present the plan to the Board at a later date.

JJSA Administrator, Ann Carpenter, came before the Board to review and approve the Compliance Plan developed by JJSA and authorize Vice Chair to sign. The Judicial District 13 has had two violations in the previous reporting period for Valid Court Orders (VCO) concerning secure care youth. In order to be eligible for any discretionary funding, the district must submit a Compliance Plan. Within the plan, the local SRS office has requested direction from the State SRS office, providing them with the procedure, to assure placement of the VCO within the youths file. This will bring the district into compliance on this issue.

Commissioner Doll motioned to approve the Compliance Plan developed by JJSA and approved by Joint Corrections Advisory Board (JCAB) and authorize the Vice Chair sign. Commissioner Wheeler seconded the motion. Motion carried 4-0-1. Commissioner Carpenter abstained.

Darryl Lutz, Director of Public Works, came before the Board to present an updated Road & Bridge CIP and to set up a schedule for adoption of the revised CIP. The plan is to reduce the 2004 funding levels for road projects from $1,6000,000.00 to 4 mills and the 2004 funding levels from bridge projects from $400,000.00 to 1 mill. Mr. Lutz proposed a 3^rd CIP option, which includes the postponing of some projects to future years in order to meet these funding levels. The proposal also allows for a 4% adjustment annually.

Commissioner Shriver suggested that Andover be notified that funds may not be available for the paving project from 13^th Street to Sedgewick County line and to ask if Andover would want to invest more in the project.

Mr. Lutz will report back to the Board Monday, April 7^th, 2003.

Administrator Johnson came before the Board to present changes to the County’s Personnel Policy. Mr. Johnson stated that the plan has been approved by County Counsel, Norm Manley and our Human Resources consultants, Allen, Gibbs and Houlik.

After a brief discussion it was decided that the Commissioners will study the proposed changes and discuss them at a later date.

Administrator Johnson will review the mowing proposals and summarize the bids for presentation at a later date.

Administrator Johnson asked for approval of the request from Sheriff Cox to fill a vacancy created by the resignation of a deputy. The general consensus of the Board is to authorize filling the vacancy in the Sheriff’s office. No motion made, no vote taken.

Commissioners Carpenter, Anderson and Wheeler will canvass election votes on Monday, April 7, 2003 at 8:00 AM.

Commissioner Shriver excused himself from the meeting at 11:48 AM.

Commissioner Anderson asked for a copy of a noise ordinance/resolution because of complaints he has received about motorcycle noise in his district. County Clerk, Ron Roberts said he would find the information for him.

Administrator Johnson reminded the Board of the District 5 Commissioners and Engineers meeting on Wednesday, April 10, 2003. Commissioner Anderson said that he would be able to attend the meeting.

Commissioner Carpenter asked for a review of how the jail commissary contracts are rewarded. Johnson stated that he would check into this and add it to the agenda in the near future.

Commissioner Doll motioned to adjourn at 12:07 P.M. Commissioner Anderson seconded the motion. Motion carried 4-0.