Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Butler County Sheriff, Stan Cox, came before the Board to seek approval of the agreement between the Southwest Mental Health Counseling Center and the Butler County Sheriff. This agreement will provide for on site consultation for the Butler County Jail during regular business hours and telephone consultations thru SCMH’s 24 hour telephone crisis service operated by Comcare.

Commissioner Carpenter tabled the decision pending review of the agreement by County Counsel, Norm Manley. There was not motion and no second.

Administrator Johnson came before the Board requesting approval of Resolution 03-26 detaching certain land from the current boundaries of Butler County Fire District No. 3. This property includes all of Section 5, Township 28 South, Range 3 East, and the South right-of-way of Section 4, Township 28 South, Range 3 East; North right-of-way of Section 8, Township 28 South, Range 3 East of 6^th P.M. within the City of Andover, Kansas.

Commissioner Shriver motioned to approve Resolution 03-26 detaching certain land from the current boundaries of Butler County Fire District No. 3. Commissioner Doll seconded the motion. Motion carried 5-0.

Health Department Administrator, Carol Borger, came before the Board requesting review of the bids for flu vaccine from Besse Medical in the amount of $23,396.75 for 325 vials and GIV in the amount of $27,621.75 for 325 vials. ($1.30 more) Ms. Borger recommends the Board accept the GIV bid, based on their guarantee of October 1^st vaccine delivery.

Commissioner Shriver recommended that Ms. Borger contact GIV and see if they will negotiate the fee down, closer to Besse Medical. Ms. Borger will contact GIV and report back to the Commission on 4/1/03 with her findings.

Emergency Management/Homeland Security Administrator, Jim Schmidt, came before the Board to request that the Emergency Preparedness Guidebook be reprinted with a revised format that includes mitigation tips and homeland security information. The cost of publishing 23,000 36-page prints will be $9,000. Funding will be provided by a donation from Shell Pipeline $1,000 and $4,000 in LEPC grant funding from KDEM and the balance has been budgeted for in the 2003-Emergency Management budget in the printing line item.

Commissioner Doll motioned to approve the printing of the revised Emergency Preparedness Guidebook at a cost of $9,000.00. Commissioner Anderson seconded the motion. Motion carried 5-0.

County Noxious Weed Director, Riley Walters, came before the Board for consideration of a declaration of Butler County as a Sericea Lespedeza Disaster Area. This will allow both private and public landowners to receive federal funding to assist in their efforts to control this damaging noxious weed. Funding would be administrated by Natural Resources Conservation Service and paid to farmers, ranchers and public agencies at no cost to Butler County. (K.S.A. 2-1315 and K.A.R. 4-8-43.)

Commissioner Wheeler read the declaration of Butler County as a Sericea Lespedeza Disaster Area pursuant to K.S.A. 2-1315 and K.A.R. 4-8-43.

Commissioner Shriver motioned to petition the Secretary of the Kansas Department of Agriculture to declare Butler County as a Sericea Lespedeza disaster area pursuant to K.S.A.2-1315 and K.A.R. 4-8-43. Commissioner Wheeler seconded the motion. Motion carried 5-0.

County Noxious Weed Director, Riley Walters, came before the Board for consideration of an agreement with KDOT for treatment of noxious weeds by the Butler County Noxious Weed Department. This agreement outlines the terms under which the county will treat noxious weeds on KDOT right-of-ways in fulfillment of their obligations under the Kansas Noxious Weed Law. The Noxious Weed Department will bill KDOT for the wholesale cost of the chemicals and dye furnished, plus labor and equipment rental costs.

Commissioner Shriver motioned to approve the agreement with KDOT for the treatment of noxious weeds by the Butler County Noxious Weed Department. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Sharee Von Elling, of the Planning & Development Department, came before the Board to request approval of a CUP to allow a retail shop in an agricultural district. Case No. CU 03-01, Resolution No. 03-21. The retail shop, Walters’ Pumpkin Patch, contain a variety of agricultural and non-agricultural gift items; a place for families to enjoy fall harvest activities; and occasional school field trip outings. Retail sales are conducted on the Walters’ property beginning the last weekend in September thru October 31^st.

Commissioner Carpenter motioned to approve the CUP for Walters’ Pumpkin Patch. Case No. CU 03-01, Resolution No. 03-21. Commissioner Shriver seconded the motion. Motion carried 5-0.

Sharee Von Elling, of the Planning and Zoning Department, came before the Board to request a lot split. Case No. PL-03-07; Resolution No. 03-22. Thomas and Vicki Caldarera have submitted an application for a Lot Split to create two five (5) acre tracts. The ten (10) acre parcel is located in the Rural Residential District of Section 01, Township 27 South, and Range 3E or SW Santa Fe Lake Road and SW 65^th Street ½ mile north of 70^th. One stipulation, by the Planning and Zoning Department, would be to have access to newly created lot off SW 65^th Street.

Commissioner Doll motioned to approve the lot split. Case No. PL-03-07. Resolution No. 03-22 with the stipulation, by the Planning and Zoning Department, that an access be made to newly created lot off SW 65^th Street. Commissioner Anderson seconded the motion. Motion carried 5-0.

Sharee Von Elling, of County Planning and Zoning Department, came before the Board to request a reclassification from AG-40 to RR & Lot Split. The property is located on SW 110^th and River Valley Road in Section 32, Township 27S, Range 4E. The 40-acre parcel is designated as AG-40 and is located immediately south of the City of Augusta’s south-end jurisdictional boundary. The proposal is to rezone the owner’s AG-40 acre parcel to Rural Residential and concurrently divide one parcel into two (2) uniform tracts consisting of one home per 20-acre tract. Each tract is proposed to contain more than sufficient lot size requirements for the proposed zoning district adding significant compatibility to the surrounding character of other developments in the vicinity.

Commissioner Shriver motioned to approve the reclassification from AG-40 to RR & lot split. Case NO. RZ-03-07 & PL-03-06. Resolution No. 03-23. Commissioner Anderson seconded the motion. Motion carried 5-0.

Commissioner Shriver called a recess at 9:55 AM.

Commissioner reconvened the meeting at 10:00 AM.

Per Gallon

Van Diest UAP/Timberland

2,4-D dimethylamine 192/2x2 ½ gal = 960 gal 8.81 8.55

2,4-D dimethylamine 4/30 gal = 1200 gal 8.76 8.91

2,4-D low vol. Ester 48/2x2 ½ = 240 gal 11.68 10.95

2,4-D low vol. Ester 4/30 gal = 120 gal. 11.68 10.75

2,4-D low vol Ester 2/30 gal – 60 gal. 16.00 15.25

Generic glyphosate 40/2x2 ½ gal = 200 gal 16.90 17.95

Generic glyphosate 30/30 gal = 900 gal. 16.00 17.25

Generic glyphosate 80/2x2 ½ gal. = 400 gal. 18.27 17.85

Generic glyyphosate 5/30 gal = 150 gal. 17.37 17.95

Tordon 22K60/2x2 ½ gal. = 300 gal 77.39 76.15

Fleming Feed Vegetation Mgmt

2,4-D dimethylamine 192/2x2 ½ gal = 960 gal 8.90 8.85

2,4-D dimethylamine 4/30 gal = 1200 gal 8.80 8.80

2,4-D low vol. Ester 48/2x2 ½ = 240 gal 11.30 10.95

2,4-D low vol. Ester 4/30 gal = 120 gal. 11.20 10.90

2,4-D low vol Ester 2/30 gal – 60 gal. 15.30 15.50

Generic glyphosate 40/2x2 ½ gal = 200 gal 15.60 16.95

Generic glyphosate 30/30 gal = 900 gal. 15.20 17.65

Generic glyphosate 80/2x2 ½ gal. = 400 gal. 16.60 17.60

Generic glyyphosate 5/30 gal = 150 gal. 16.20 17.60

Tordon 22K60/2x2 ½ gal. = 300 gal 76.15 78.15

Commissioner Doll motioned to receive the herbicide bids and have Mr. Walters review the bids and report back to the Board. Commissioner Anderson seconded the motion. Motion carried 5-0.

Commissioner Shriver motioned to adjourn to Executive Session at 10:20 AM. This will be a 30-minute session to discuss personnel matters of non-elected personnel. Those in attendance were Commissioners Anderson, Doll, Carpenter, Shriver and Wheeler and Administrator Johnson.

Commissioner Carpenter reconvened the Board meeting at 10:50 AM.

Administrator Johnson came before the Board to present a format for job performance review of the County Administrator. The department heads will evaluate the Administrator in a separate review.

Commissioners will review the format and discuss the format next Monday, March 31, 2003.

Administrator Johnson stated that he contacted Stan Stewart, of the City of El Dorado, regarding the parking questions for the new theatre. A written report was to be here sometime during the morning meeting.

Commissioner Shriver motioned to adjourn the Board at 11:15 AM. Commissioner Anderson seconded the motion. Motion carried 5-0.