Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:10 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver, Administrator Will Johnson Jr., and Clerk Brenda Brychta. Commissioner Mike Wheeler was absent.

Continued from Monday, March 17, 2003 agenda of the Board of Commissioners:

Under-sheriff, Craig Murphy, came before the Board to seek approval for purchase of five (5) 2000 used Ford Crown Victoria police packaged four door sedans along with five (5) used Ford Taurus vehicles from the State of Missouri Highway Patrol in the amount of $93,250.00. These ten (10) vehicles will be replacing older high mileage patrol and unmarked vehicles currently in service with the Sheriff Office. Mr. Murphy stated that the funds are in the budget.

Commissioner Shriver motioned to approve the purchase of 10 used patrol vehicles from the Highway Patrol of Missouri in the amount of $93,250.00. Commissioner Doll seconded the motion. Motion carried 4-0.

Administrator Johnson, came before the Board for approval of Resolution 03-24 for the sale of No Fund Warrants for the County Sheriff Jail fund in the amount of $210,000.00,

with re-payments over a 5 year period at 3% interest. Principal payments for year one thru three will be $40,000 and years four and five will be $45,000.00 plus interest

Commissioner Shriver motioned to approve Resolution 03-24 for the sale of No Fund Warrants for the County Sheriff Jail fund in the amount of $210,000.00 with repayment over a 5-year period and allow Chair to sign. Commissioner Anderson seconded the motion. Motion carried 4-0.

Assistant City Manager of Augusta, David Alfaro, came before the Board to request that changes be made to the Resolution No. 03-25, an Interlocal Agreement with the City of Augusta for the purpose of a Neighborhood Revitalization Plan, and return at a later date with this revised resolution.

Commissioner Shriver moved to table approval of Resolution No. 03-25 until such time as the resolution has been revised. Commissioner Doll seconded the motion. Motion carried 4-0.

EMS Administrative Assistant, Nancy Ratzlaff, came before the Board seeking approval of an agreement with Administrative Service of Kansas, Inc. for Electronic Clearinghouse Services. Ms. Ratzlaff stated that EMS is currently filing Medicare, Medicaid and Blue Cross medical claims electronically. For a fee of $150 per year EMS can file commercial insurance medical claims electronically which would speed up payment turnaround time.

Commissioner Shriver motioned to approve the agreement with Administrative Service of Kansas, Inc. for electronic clearinghouse services at a fee of $150 per year. Commissioner Anderson seconded the motion. Motion carried 4-0.

Computer Services Director, Scott Stoskopf, came before the Board seeking approval of the scheduled replacement of the e-mail server. Mr. Stoskopf stated that the new server would help to reduce the amount of SPAM coming through emails and provide a more secure system. This also, would allow access to the email site from home for those authorized to do so.

Mr. Stoskopf reported bids were received from Dell and Compaq. Total bid from Dell was $24,513.00. Total bid from Compaq was $25,611.00. Mr. Stoskopf asked for approval of the bid from Dell in the amount of $24,513.00

Commissioner Doll motioned to approve the purchase of a new e-mail server and software from Dell in the amount of $24,513.00. Commissioner Anderson seconded the motion. Motion carried 4-0.

Planning & Zoning Director, Todd Kennemer, came before the Board for consideration of zoning change from Ag-Agriculture to Commercial. Case #RZ-03-02, Resolution No. 03-08.

Commissioner Shriver motioned to approve the zoning change from AG-Agriculture to Commercial. Case #RZ-03-02, Resolution No. 03-08. Commissioner Doll seconded the motion. Motion carried 4-0.

Planning & Zoning Director, Todd Kennemer, came before the Board for consideration of acceptance of small subdivison plat for Brome Ridge Estates Commercial Addition.

Case #PL-03-02.

Commissioner Doll motioned to approve the small subdivision plat for Brome Ridge Estates Commercial Addition Case #PL-03-02. Commissioner Shriver seconded the motion. Motion carried 4-0.

Planning & Zoning Director, Todd Kennemer, came before the Board for consideration of the zoning change from Ag-Agriculture to RR-Rural Residential. Case No. RZ-03-03, Resolution No. 03-09.

Commissioner Shriver motioned to approve zoning change from Ag-Agriculture to RR-Rural Residential. Case No. RZ-03-03, Resolution No. 03-09. Commissioner Doll seconded the motion. Motion carried 4-0.

Planning & Zoning Director, Todd Kennemer, came before the Board for consideration of zoning change from AG-Agriculture to RR-Rural Residential Case No. RZ-03-04, Resolution No. 03-10.

Commissioner Shriver motioned to approve rezoning from Ag-Agriculture to RR-Rural Residential Case No. RZ-03-04, Resolution No. 03-10. Commissioner Doll seconded the motion. Motion carried 4-0.

Commissioner Carpenter called a 5-minute recess at 9:55 AM.

Commissioner Carpenter reconvened the meeting of the Board at 10:00 AM.

Administrator Johnson came before the Board for approval of the County Cleanup Program for 2003 and designating April 19, 2003 thru April 26, 2003 for the countywide cleanup. This program is aimed at giving citizens an incentive to clean up their properties and dispose of accepted waste at the landfill for a reduced nominal cost.

Cleanup events are open only to residents of Butler County. No hazardous or liquid waste will be accepted. Participants are required to abide by all rules and prohibitions posted at the Landfill.

The following fees will be charged for eligible cleanup waste delivered to the Butler County Sanitary Landfill during a scheduled cleanup event:

Brush, limbs, yard waste, untreated lumber FREE

White goods (without refrigeration units) FREE

Refrigerators, freezer, air conditioners $5.00/each

Tires (passenger and light truck; no rims) $0.50/each

All other cleanup waste (min. $0.50 load) $2.00/ton

Cities hosting citywide cleanup events will be allowed up to two weeks each year to

dispose of eligible waste at the reduced landfill disposal fees. Cities have the option of two separate one-week events during the year. Cities hosting an event are required to provide a means of collection and disposal. City cleanup events must be prearranged with the Butler County Department of Public Works. Please call Diane at 320-1453.

Commissioner Doll motioned to designate the week of April 19, 2003 thru April 26, 2003 for the countywide cleanup. Commissioner Anderson seconded the motion. Motion carried 4-0.

Commissioner Anderson read the Proclamation designating April, 2003 as Fair Housing Month in Butler County.

Commissioner Doll motioned to approve the Proclamation designating April, 2003 as Fair Housing Month in Butler County and allow Chair to sign. Commissioner Shriver seconded the motion. Motion carried 4-0.

Administrator Johnson came before the Board for consideration of the bid for Culvert Letting No. 58 to Claycamp Construction Co. for the construction of 12 concrete box culverts throughout Butler County in the amount of $224,964.50.

Commissioner Shriver motioned to approve awarding the bid for Culvert Letting No. 58 to Claycamp Construction Co. for the construction of 12 concrete box culverts throughout Butler County in the amount of $224,964.50. Commissioner Carpenter seconded the motion. Motion carried 4-0.

Administrator Johnson came before the Board to approve the Agreement for Financial Advisory Services, with George K. Baum & Company, related to the proposed sanitary sewer improvements to serve the Northridge Addition located north of Augusta.

Commissioner Shriver motioned to approve the agreement for financial advisory services, with George K. Baum & Company, related to the proposed sanitary sewer improvements to serve the Northridge Addition located north of Augusta and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 4-0.

Administrator Johnson came before the Board to receive sealed bids, for road oil, from Koch Pavement Solutions and El Paso Merchant Energy Group. The bids are:

Koch Pavement Solutions CMS-1 63.80

HFMS-1 67.80

CRS-1H 61.80

RS-1H 63.80

SS-1H 65.80

El Paso Merchant Energy Group CRS-1H 65.00

CMS-1 68.50

SS-1H 71.00

Mr. Johnson will return the bids to Darryl Lutz for review and presentation to the Board at a later date.

Commissioner Shriver motioned to receive the bids from Koch Pavement Solutions and El Paso Merchant Energy Group and instruct Darryl Lutz to review the bids and return to the Board, at a later date, with his recommendation. Commissioner Carpenter seconded. Motion carried 4-0.

Commissioner Carpenter called a 10 minute recess at 10:30 AM.

Commissioner Carpenter reconvened the Board meeting at 10:40 AM.

Administrator Johnson came before the Board to present applications for tax exemptions for public easements, for the members to review. (Burlington Railroad).

Administrator Johnson came before the Board for consideration to increase mileage reimbursement from $0.34 ½ per mile to $0.36 ½ per mile.

Commissioner Shriver motioned to increase mileage reimbursement from $0.34 ½ to $0.36 ½ effective April 1, 2003. Commissioner Carpenter seconded the motion. Motion carried 4-0.

Commissioner Shriver presented the Board members with a copy of the budget for the State of Kansas for their information and review.

Commissioner Carpenter reviewed the invitation to the Senior Volunteer Appreciation Dinner on April 26, 2003 and recommended that as many Board members attend as are available to so.

Commissioner Doll reported that at the Quad County meeting there was much discussion about a County Sales Tax. He strongly suggested that this be researched and considered. Mr. Johnson will research and obtain legal information on a County Sales Tax.

Commissioner Anderson motioned to adjourn the March 18, 2003 Board of Commissioners meeting at 11:20 AM Commissioner Shriver seconded the motion. Motion carried 5-0.

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