BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, March 10, 2003
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.
Commissioner Anderson motioned to approve the Minutes of the Butler County Commission Meetings of Monday, March 3, 2003 and Tuesday, March 4, 2003. Commissioner Wheeler seconded the motion. Motion carried 4-0.
Butler County Director of Finance, Don Engels came to the Board of Commissioners to present the vouchers for March 10, 2003. Commissioner Carpenter motioned to approve the vouchers in the amount of $714,604.03. Commissioner Doll seconded the motion. Motion carried 4-0.
ADS
AND ABATES
Commissioner Doll motioned to approve Ads and Abates #2136. Ads are in the amount of $8,143.68 and Abates in the amount of $21,685.38. Commissioner Anderson seconded the motion. Motion carried 4-0.
RECEIVE
DIRECTOR OF FINANCE, DON ENGELS FOR MONTHLY FINANCIAL INFORMATION
Director of Finance, Don Engels, came before the Board to present the monthly financial
Report. The report shows a General Fund budget balance of $10,726,184.23 or 12.38% of budget through 16.7% of the year.
ITEM
#1 – RECEIVE MARK DICK, AGH, TO DISCUSS 2002 BUTLER COUNTY FINANCIAL AUDIT.
Mark Dick of AGH, came before the
Board to present a draft form of the 2002 Butler County Financial Audit. Mr.
Dick stated that the audit went very well and because of that, there was a
savings in audit fees. Mr. Dick
cautioned the Board to plan on a 4-5 year downturn in receiving funds from
state and federal governments when planning future budgets.
RECESS
Commissioner Carpenter called a 5-minute recess at 9:55 AM.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 10:00AM.
Commissioner Bill Shriver joined the Board of Commissioners at 10:00 AM.
ITEM
#2 – RECEIVE PAM DUNHAM, GIS/MAPPING DIRECTOR, TO PRESENT WEB BASED COUNTY
MAPS.
GIS/Mapping Director, Pam Dunham, GIS/Mapping Clerk, William Wagner, and Terry Chastain of the County Computer Services Department, came before the Board to present the web based County maps. A slide presentation by Mr.Wagner demonstrated the mapping capabilities of the new ArcIMS software. Ms. Dunham stated that the system should be available to the public, for a not yet determined fee, by June 1, 2003.
RECESS
Vice Chair, Commissioner Shriver, called a five (5) minute recess of the Board at 11:10 AM.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 11:15 AM.
ITEM #3 – RECEIVE DARRYL LUTZ, DIRECTOR OF PUBLIC WORKS TO CONTINUE DISCUSSION ON UPDATING THE ROAD AND BRIDGE CIP.
Director of Public Works, Darryl Lutz, came before the Board to continue the discussion on the revised road and bridge CIP. Most projects for 2003-2003 remain in the plans; however, there are some proposed projects for 2005-2008 that will be postponed to future dates, pending funds availability. All federally funded projects are still planned projects for 2003-2008.
It is the consensus of the Board to keep the road projects at 4 mills and bridge projects at 1 mill. Mr. Lutz will review the various road and bridge projects and report back to the Board.
OTHER
ITEMS OF BUSINESS
Director of Economic Development, Larry Powell, came before the Board to present his monthly report of activity of this department for January and February, 2003. This included meetings with Economic Development groups and committees, existing business owners and contacts for new business activity. Mr. Powell also presented a status report on loans to various businesses.
Commissioner Shriver asked Mr. Powell for a more detailed update on all projects and goals on a monthly basis. This was the consensus of all Commissioners.
Administrator Johnson came before the Board to inform them that the City of Andover would like to come before the Board regarding Bridlewood. This will be scheduled for Monday, March 24, 2003.
Commissioner Carpenter asked that County Treasurer, Neal Parrish, come before the Board, in the near future, to discuss accepting credit/debit cards for tax payments.
ADJOURNMENT
Commissioner Doll motioned to adjourn at 11:30 A.M. Commissioner Shriver seconded the motion. Motion carried 5-0.