Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 10:00 AM. (Late start due to REAP meeting.) Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Administrator Will Johnson Jr., and Clerk Brenda Brychta. Commissioner Mike Wheeler was absent.

Commissioner Carpenter motioned to approve the Minutes of the Butler County Commission Meetings of Monday, June 2, 2003 and Tuesday, June 3, 2003 as amended. Commissioner Anderson seconded the motion. Motion carried 4-0

Commissioner Wheeler arrived at 10:15 AM.

Butler County Director of Finance, Don Engels came before the Board of Commissioners to present the vouchers for June 9, 2003, in the amount of $65,472.90.

Commissioner Wheeler motioned to approve the vouchers in the amount of $65,472.90. Commissioner Shriver seconded the motion. Motion carried 5-0.

Commissioner Carpenter motioned to approve Adds & Abates #2149. Adds are in the amount of $0.00 and Abates are in the amount of $7,185.68. Commissioner Shriver seconded the motion. Motion carried 5-0.

County Clerk, Ron Roberts, came before the Board to request filling a vacancy created by employee transfer to Building & Grounds.

Commissioner Shriver motioned to approve a request to fill the vacancy created by an employee transferring to Building & Grounds. Commissioner Doll seconded the motion. Motion carried 5-0.

Larry Powell, Director of Economic Development, came before the Board for consideration of the tabled lease with Schneider Grain in Augusta. Mr. Schneider paid previous lease payment up to date plus the first half of the 2003 lease. Second half will be paid in 30 days. Lease payments are $1,000.00 per year.

Commissioner Shriver motioned to accept the lease with Schneider Grain in Augusta and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

Riley Walter, Director of Noxious Weed Department, came before the Board for approval of the annual Management Plan of the Noxious Weed Department for submission to the Kansas Department of Agriculture.

Commissioner Shriver motioned to approve the annual Management Plan of the Noxious Weed Department for submission to the Kansas Department of Agriculture and allow the Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 5-0.

.

Ann Carpenter, Director of Juvenile Justice, and Chuck McGuire, Director Community Corrections, came before the Board for authorization to file for a grant to receive purchase of service funds for juvenile offenders with District 13 – Butler, Greenwood and Elk Counties. These service type expenses include personal care, secure transport, medical testing and clothing.

Commissioner Doll motioned to approve the request to file for a grant to receive purchase of service funds for juvenile offenders with District 13 – Butler, Greenwood and Elk Counties and allow the Chair to sign. Commissioner Anderson seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board for consideration of a formal agreement for a taxiway, on D Street, for the Beaumont Hotel Airstrip. The road has, historically, been used as a taxiway, but nothing official in the record could be found providing for this use.

Commissioner Shriver motioned to approve a formal agreement for a taxiway for the Beaumont Hotel Airstrip, titled a Permissive Use Agreement, on D Street in Beaumont and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried

5-0.

Darryl Lutz, Director of Public Works, came before the Board to present sealed bids for construction of leachate recirculation lines for the landfill.

Commissioner Carpenter opened and read a bid from Westhoff Construction in the amount of $113,000.00.

Commissioner Wheeler opened and read a bid from Deffenbaugh Industries, Inc. in the amount of 34,560.00.

Commissioner Anderson opened and read a bid from Banks Construction, Inc. in the amount of $53,915.44.

Commissioner Doll motioned to receive the bids and table the decision, on the bids, for construction of leachate recirculation lines for the landfill until Mr. Lutz can review the bids and report back to the Board next week. Commissioner Anderson seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board for approval of an agreement for Butler County to provide construction engineering and inspection services for the construction of the West Branch Whitewater River Bridge Project.

Commissioner Doll motioned to approve the agreement between Butler County and Kansas Department of Transportation for Butler County to provide construction engineering and inspection services for the construction of the West Branch Whitewater River Bridge Project and allow the Chair to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board to present a cost study, prepared by Goedecke Engineering, to service Northridge subdivision and adjacent areas with public sewer. The area is in the City of Augusta’s extraterritorial jurisdiction for planning and subdividing. All costs associated with developing this subdivision will be paid for 100% by the developers and the proposed benefit district.

After a lengthy discussion, it was the consensus of the Board to have Mr. Lutz review the report and return to the Board with more options.

Commissioner Carpenter called a 10-minute recess at 11:30 AM.

Commissioner Carpenter reconvened the meeting of the Board at 11:40 AM.

Administrator Johnson asked the Board for a time to go into Executive Session to discuss

Performance evaluations of non-elected officials. It was the consensus of the Board to meet on June 23 at 8 AM for the Executive Session

Administrator Johnson is negotiating an easement with Cox Communications for $5,000.

Administrator Johnson stated LaForge’s has settled with the County for $1500 more in soft costs.

Administrator Johnson asked for authority to fill a position in the Motor Vehicle department. It was the consensus of the Board to allow the filling of the vacant position in Motor Vehicle.

Administrator Johnson stated that depositions will be taken by Charles Benjamin, for the Elk River Windfarm litigation, from June 23, 2003 to July 2, 2003 and asked the Commissioners for dates they will, each, be available.

Administrator Johnson stated that Johnson County Sheriff has approved the contract to house their inmates in the Butler County Jail and the contract will now go before the Johnson County Commissioners for approval.

Administrator Johnson asked for the Board’s approval to write a resolution to allow fireworks in unincorporated areas. It was the consensus of the Board to have a resolution to permit fireworks in unincorporated areas.

Commissioner Carpenter stated that he and Administrator Johnson would be attending the City of Whitewater meeting tonight. (June 9, 2003)

Commissioner Carpenter motioned to adjourn the meeting of the Board on June 9, 2003 at 12:10 PM. Commissioner Doll seconded the motion. Motion carried 5-0.