Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 AM. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Administrator Will Johnson Jr., and County Clerk Ron Roberts. Commissioner Mike Wheeler was absent.

Commissioner Anderson motioned to approve the minutes of Monday, July 21 and Tuesday July 22, 2003 as amended. Commissioner Doll seconded the motion. Motion carried 4-0.

Commissioner Doll motioned to approve the July 28, 2003 vouchers in the amount of $398,056.18. Commissioner Anderson seconded the motion. Motion carried 4-0.

Jail Director Ben Crooks came before the commissioners to report the current population of the jail is 174 total. This breaks down to 45 US Marshals, 9 INS, 59 Johnson County, 6 Butler County Cities and 55 Butler County Prisoners.

Administrator Will Johnson Jr. presented to the Board, for approval, a sample ad to solicit statements of qualifications from architects for professional services related to long-range space and facilities planning.

It was the consensus of the Commission to allow Administrator Johnson to proceed to solicit statements of qualifications for architects for professional services for remodeling of the Jail Judicial building. It was decided that commissioner Shriver and Commissioner Anderson would serve on the review committee.

Chairman Carpenter called a 5-minute recess of the Board at 9:05 AM.

Chairman Carpenter reconvened the meeting of the Board at 9:10 AM.

Chairman Carpenter motioned to recess into executive session to discuss matters of non- elected personnel from 10:10 AM to 10:25 AM. Commissioner Doll seconded the motion. Commissioners Carpenter, Doll, Shriver, and Anderson and Administrator Johnson and Clark Allemang were in attendance. Motion Carried 4-0

Chairman Carpenter reconvened the meeting of the Board at 10:25 AM.

Chairman Carpenter motioned to accept the retirement request of County Appraiser Clark Allemang effective October 13, 2003. Commissioner Anderson seconded the motion. Motion Carried 4-0.

Commissioner Anderson motioned to recess the Board to executive session to discuss matters of non- elected personnel form 10:25 AM to 10:35 AM. Commissioner Doll seconded the motion. Commissioners Carpenter, Doll. Shriver, and Anderson and Administrator Johnson were in attendance. Motion carried 4-0.

Chairman Carpenter reconvened the meeting of the Board at 10:35 AM.

No action was taken.

Administrator Johnson presented the revised 2004 budget based on the Commissioner’s requested changes from the last meeting. Commissioners reviewed the changes they

had made and the effect of COLA changes on the budgets and estimated mill levies.

Commissioner Doll discussed a letter from Andover expressing concerns over the balance of members on the County sales tax review committee. It was decided that Administrator Johnson would respond to the letter for the Commission.

Commissioners discussed the current county purchasing processes and the need for a more formalized bidding process.

Commissioner Carpenter motioned to adjourn the meeting at 11:40 AM. Commissioner Doll seconded the motion. Motion carried 4-0