BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, January 7, 2003

Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver, Commissioner Will Carpenter, Administrator Will Johnson Jr., and Clerk Brenda Brychta

ITEMS OF BUSINESS

ITEM #1 – CONSIDER CONTRACT FOR PROJECT NO. GR 600(1-1)02 (CDBJ PROJECT NO. 02-IN-402) FOR CONSTRUCTION OF PARALLEL ROAD IMPROVEMENT PROJECT.

Director of Public Works, Darryl C. Lutz came to the Board of Commissioners to table approval of the construction contract to improve access to the Prairie Rose Chuckwagon Supper by Bob Bergkamp Construction Co, Inc., of Wichita, Ks.

Commissioner Shriver motioned to table decision on the construction contract to improve access to the Prairie Rose Chuckwagon Supper. Commissioner Doll seconded the motion. Motion carried 3-0.

ITEM #2 – AUTHORIZE A NOTICE TO CONTRACTORS TO SUBMIT BIDS FOR CULVERT LETTING #58 FOR CONSTRUCTION OF 12 BOX CULVERTS THOUGHOUT BUTLER COUNTY.

Director of Public Works, Darryl C. Lutz, came before the Board of Commissioners to authorize a Notice to Contractors to submit sealed bids for Culvert Letting #58 for the construction of 12 box culverts throughout Butler County.

Commissioner Shriver requested that Mr. Lutz prepare a priority listing of culverts in most need of replacement in order to possibly cut the $250,000 expenditure in half or one third. Commissioner Shriver also recommended that Mr. Lutz add alternative bids formats for the Commission to review.

Commissioner Shriver motioned to table a decision for 2-3 weeks pending Mr. Lutz reports on the proposed culvert replacements. Commissioner Carpenter seconded the motion. Motion carried 3-0.

ITEM #3 – REVISE BI-LAWS OF SOLID WASTE MANAGEMENT PLANNING COMMITTEE STRUCTURE

Director Public Works, Darryl C. Lutz, came to Board of Commissioners for consideration of adopting (1) revised by-laws (2) terms of service on committee and (3) reaffirm current appointments of the solid waste management planning committee.

Commissioner Carpenter motioned to approve revised by-laws of the Solid Waste Management Planning Committee. Commissioner Shriver seconded motion. Motion carried 3-0.

Commissioner Shriver motioned to approve the term appointments of Solid Waste Management Planning Committee. Commissioner Carpenter seconded the motion. Motion carried 3-0.

Commissioner Shriver motioned to approve current appointments of the Solid Waste Management Planning Committee. Commissioner Carpenter seconded the motion. Motion carried 3-0.

Mr. Lutz informed the Board of Commissioners that he would have bond bids for the Paul’s Valley Project next Tuesday, January 14, 2003.

OTHER ITEMS

AMENDED MINUTES TO DECEMBER 31, 2002 MEETING

Commissioner Shriver motioned to accept the amended minutes of December 31, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.

APPROVAL OF ADD AND ABATES

Commissioner Shriver motions to accept Adds and Abates #2128. Commissioner Carpenter seconded the motion. Motion carried 3-0.

SHERIFF BUDGET

Commissioner Shriver requested that a report on the Sheriff’s and jail’s budget be presented to the Board of Commissioners by Sheriff Stan Cox every month in order to avoid any shortfalls in the budget.

NEW JAIL CONSTRUCTION

Commissioner Carpenter requested that status of the new jail be presented to the Board of Commissioners every two weeks.

FILLING OF VACATED POSITIONS

Commissioner stated that filling of any vacated positions be postponed pending review of the Budget Committee and department head budget proposals.

ADJOURNMENT

Commissioner Doll motioned to adjourn at 10:15 am. Commissioner Shriver seconded the motion. Motion carried 3-0