BUTLER
COUNTY BOARD OF COMMISSIONERS
Monday, January 6, 2003
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver, Commissioner Will Carpenter, Administrator Will Johnson Jr., and Clerk Brenda Brychta.
Commissioner Doll motioned to approve the Minutes of the Butler County Commissioner Meetings of Monday, December 30, 2002 and Tuesday, December 31, 2002 as amended. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Butler County Director of Finance, Don Engels came to the Board of Commissioners to submit the weekly budget balance sheet. Commissioner Doll requested a year end summary and breakdown of funds to be prepared by Mr. Engels and Administrator Will Johnson, Jr.
There were no vouchers for approval.
ITEMS OF BUSINESS
ITEM
#1 – CONSIDER RESOLUTION 03-01
REQUESTING THE KANSAS DIRECTOR OF ACCOUNTS AND REPORTS TO WAIVE THE
REQUIREMENTS OF K.S.A. 75-1120(A) FOR BUTLER COUNTY.
Butler County Administrator, Will Johnson Jr. came to the Board of Commissioners requesting approval of Resolution 03-01 requesting the Kansas Director of Accounts
And Reports to waive the requirements of K.S.A. 75-1120(A) for Butler County.
Commissioner Shriver motioned to accept Resolution 03-01 requesting the Kansas Director of Accounts and Reports to waive the requirements of K.S.A. 75-1120(A) for Butler County. Commissioner Carpenter seconded the motion. Motion carried 3-0.
ITEM #2- REVIEW FACILITY AND DEPARTMENTAL NEEDS ASSESSMENT, Dan Rowe architect for Treanor Architects came to the Board of Commissioners to discuss and answer questions on remodeling at a cost of $800,000 to $900,000, renovation at a cost of 2.5 to 2.8 million or tearing down and rebuilding of the judicial facility for moving in of different departments. Commissioner Shriver suggested a walkthrough of the building and perhaps County department heads should meet to discuss prospective use of the building
Administrator Johnson will consult and
work with Mr. Rowe on remodeling of County Attorney building at 214 Central
Avenue and also the judicial facility.
ITEM #3 – CONSIDER AMENDED LANGUAGE FOR NEIGHBORHOOD REVITALIZATION PROGRAM INTERLOCAL AGREEMENT WITH CITY OF EL DORADO.
Commissioner Shriver motioned for amending the language for the Neighborhood Revitalization Program Interlocal Agreement with the City of El Dorado to read “The parties further agree that any party may terminate this agreement by providing 12 months (or other time period) notice in writing to the other parties. Provided, however, that any application for tax rebate submitted prior to the effective date of the termination shall, if approved, be considered eligible for the duration of the rebate period. Commissioner Carpenter seconded the motion. Motion carried 3-0
RECESS
Administrator Johnson asked for 5 minute recess at 9:55 am.
RECONVENE
Commisioner Doll called meeting back to order at 10:00 am.
ITEM
#4 – RECEIVE LARRY POWELL FOR DECEMBER
MONTHLY UPDATE ON BUTLER COUNTY ECONOMIC DEVELOPMENT ACTIVITIES.
County Economic Director, Larry Powell came to the Board of Commissioners to discuss and answer questions asked of him regarding the activities of his department. Mr. Powell noted that meetings with local businesses have been done as well as meetings with El Dorado, Inc, PAI in Andover and various other city groups. Commissioner Doll suggested a monthly progress report of activities such as budget, calls, revenue and goals. Commissioner Shriver requested a list of goals be prepared by the Commissioners for Mr. Powell to follow.
Mr. Powell presented information on a drafted service agreement with Clyde Forbes of New Hampshire and Vermont Railroad Company to operate a short line railroad from Augusta to Andover. Mr. Forbes and company would assume all cost of operation and maintenance of the line. This agreement has been set aside pending review of agreement by County Attorney Norm Manley.
Administrator Johnson will work with Mr. Powell to work on short and long term goals of the Economic Development department. and return with proposal at the January 27, 2003 meeting of the Board of Commissioners.
OTHER
ITEMS OF BUSINESS
Administrator Johnson came to Board of Commissioners with the Resolution to be signed after the swearing in of the newly appointed County Commissioners, Mike Wheeler and Phil Anderson on January 13, 2003.
Administrator Johnson informed the Commissioners that the newly appointed Commissioners have been enrolled in the Leadership Academy in Wichita.
Administrator Johnson would like to make a presentation on animal disease threat in coordination with the Bioterrorism statement.
Administrator Johnson presented a request by the National Historic Register to consider, as a historical site, the bridge at SW 160th Road one half mile west of intersection of Purity Springs Road and SW 160th Road. A decision will be made on February 22, 2003.
Administrator Johnson informed the Commissioners of job openings in the Treasurer for one full time employee and County Clerk’s office for one full time and one part time position. Brenda Brychta has moved to the County Clerks office from the Treasurer’s office Abbie Carson of the Clerk’s office has moved to the Election Office. Commissioner Shriver suggested that the moves be backed up pending review of the budget reduction proposals.
Administrator Johnson suggested that the Butler County Judges be invited to the swearing in of the newly appointed Commissioners.
ADJOURN
Commissioner Carpenter motioned to adjourn the Board of Commissioners meeting at 11:25 am. Commissioner Doll seconded the motion. Motion passed 3-0.