BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, January 21, 2003

Commission Chairman Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Will Carpenter, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, County Administrator Will Johnson Jr., and Clerk Brenda Brychta

 

APPROVAL OF MINUTES                 

Commissioner Doll motioned to approve the minutes of the Butler County Board of Commissioners for January 13, 2003 and January 14, 2003 as amended.  Commissioner Wheeler seconded the motion.  Motion carried 5-0

 

APPROVAL OF VOUCHERS

Commissioner Shriver motioned to approve the current vouchers in the amount of $714,441.93. Commissioner Wheeler seconded the motion.  Motion carried 5-0.

 

ITEMS OF BUSINESS

 

ITEM #1 – OVERVIEW OF SCKEDD PROGRAM

Bill Bolin, Director of South Central Kansas Economic Development District came to the Board of Commissioners to present an overview of the program.

Mr. Bolin requested approval of the following motion:

            The motion is made to follow the recommendation of the Executive Committee of

            South Central Kansas Economic Development District, Inc. (SCKEDD) to change             the membership composition of SCKEDD’s Board of Directors.  The change will              affect Article III, Section 2, Part B of SCKEDD’s Amended By-Laws, and Article             IV (a) of the Amended Articles of Incorporation.  The change is from the present                         formula of:

                        A minimum of one basic representative, being an elected official or his or                                   her designated representative, from each county, with an additional       

representative or representatives appointed from each said county on the               basis of one per 15,000 population or fraction thereof.

            To the following:

                        A minimum of one basic representative, being an elected official or his or          

her designated representative, from each county, with an additional representative or representatives appointed from said county on the basis of counties with twenty percent or more of SCKEDD’s population having four (4) additional representatives, counties with six to nineteen percent of SCKEDD’s population having two (2) additional representatives, and counties with two to five percent of SCKEDD’s population have one (1) additional representative.

Mr. Bolin informed the County Commissioners that this would decrease the number of total votes for Butler County from 5 total votes to 3 total votes, but would increase the percentage of total voting units from 6.02% to 10.00%.

 

Commissioner Doll motioned to approve the motion of the Executive Committee of the South Central Kansas Economic Development District, Inc.  Commissioner Shriver seconded the motion. 

                           

Motion passed 5-0.

 

EXECUTIVE SESSION

Commissioner Shriver motioned to recess to executive session with County Attorney, Norm Manley, at 9:30 A.M to discuss legal matters for 30 minutes.  Those in executive session were Commissioner Anderson, Commissioner Carpenter, Commissioner Doll, Commissioner Shriver, Commissioner Wheeler, Administrator Johnson and County Attorney Manley.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

Commissioner Carpenter motioned to extend the executive session for 10 additional minutes at 10:11 A.M.  Commissioner Wheeler seconded the motion.  Motion passed 5-0.

 

RECONVENE

Commissioner Carpenter called to order the meeting of the Butler County Commissioners

at 10:34 A. M.        

                                     

ITEM #3 – NEW COMMUNITY BUILDING REGULATIONS AND CHARGES FOR SERVICES.

David Kehler of the Butler County Extension office came to the Board of Commissioners to discuss the new Community Building regulations and charges for services.  Mr. Kehler suggested no changes in the base fees, but did recommend doing away with the printing of some of the fee schedules for tax supported entities, non profit groups, etc. as it became very confusing.  Mr. Kehler suggested that a base fees list be made and a statement to the affect that fees may be reduced to tax supported entities and non profit organizations be added below the base fees.  The reduced fees would be based on three criteria: 1)the County is sponsoring the event; 2) the organization is a County tax supported entity;  and 3) the group have a reciprocating agreement.  Each and every event will be evaluated per use.

 

Commissioner Shriver motioned to approve the procedures for use of the Butler County Community building as proposal dated 1-10-02.  Commissioner Anderson seconded the motion.  Motion passed 5-0

 

ITEM #4 - OPEN BIDS FOR THE BUTLER COUNTY DRUG TASK FORCE VEHICLE

The Board of Commissioners received and Commissioner Shriver opened bids for the Butler County Drug Task Force vehicle.  The results as read by:

   Commissioner Anderson - Frye Chevrolet      $25,159.73  includes trade difference         

   Commissioner Wheeler – Friendly Ford         $24,045.00  includes trade difference

   Commissioner Doll – Parks Chevrolet            $24,789.00  includes trade difference

   Commissioner Carpenter – John K. Fisher      $27,565.00  includes trade difference

 

Sheriff Stan Cox asked to table decision until he could review the specifics of the bids.

After review of the bids, Sheriff Cox stated that Friendly Ford submitted two separate bids and recommended the County Commissioners accept a second bid of $24,701.00 from Friendly Ford, which is for a larger engine than the first bid of $24,045.00.   

Commissioner Wheeler motioned to accept the bid from Friendly Ford for the F150 4X4.

Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

 

 

 

 

 

ITEM #5 - JAIL PROGRESS REPORT

Butler County Sheriff, Stan Cox and Detention Director, Ben Crook, came to the Board of Commissioners to present a progress report and slide presentation on the progress showing the floorplan on the new jail facility.

 

Mr. Crook presented the budget update and stated that it was within the budget approved for the new jail.

 

ITEM #6 - NEW SERVER FOR ARC INTERNET MAP SERVER FOR GIS/MAPPING

Pam Dunham Director of GIS/Mapping, William Wagner of GIS/Mapping and Terry Chastain of the County Computer Services, came to the Board of Commissioners to present a proposal to purchase a server for ArcIMS, from Dell, for $3,238.31.

Ms. Dunham stated that this server would allow us to implement the ArcIMS software and training purchased in 2002 and share our maps over the Intranet and Internet. 

 

Commissioner Doll motioned to approve the purchase of the new server for ArcIMS from Dell.  Commissioner Anderson seconded the motion.   Motion carried 5-0.

 

ITEM #7 – CONSIDER APPROVAL OF 2002 WRITE-OFFS FOR EMS DEPARTMENT AMOUNT OF $569,038.06.

Grant Helferich, Director of Emergency Medical Services and Nancy Ratzlaff, Administrative Assistant for EMS came to the Board of Commissioners for approval of 2002 write-offs in the amount of $401,827.85 and claims sent to collection totaling $167,310.21 for a total of $569,038.06.

 

Mr. Helferich states that this amount includes mandatory write-offs for Medicare, Medicare, etc.  Also, of the amount sent to collections it is predicted that 20% will be collected and paid to the County.   

 

Commissioner Doll motioned to approve the EMS write offs.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

OTHER ITEMS OF BUSINESS

Administrator Johnson asked the Commissioners if they received the invitation for the Fire Chiefs Meeting on February 13, 2003.  This meeting is being held to discuss fire works sales, public displays and a centralized maintenance building.

 

Administrator Johnson stated that Daryl Lutz, County Engineer would like to set a date

with the Commissioners, for the township work session.  Dates suggested were March 3rd, 4th, 5th or 7th from training sessions at the Butler County Community Building.  An instructor from Kansas University will be here to give grader instructions and instructions on how to properly operate heavy equipment.  The date of March 5, 2003 was selected for the session.

 

 

 

 

 

 

 

 

 

Administrator Johnson continued with the information letter regarding the quarterly apportionment in the amounts of 25%, 23%, 23% and 23%.  The amounts of the 6% reduction per departments for the 2003 budget are:

      Extension Office  $15,144.00

      Fair Association   $750.00

      Flint Hills Services  $11,500.00

      Historical Society   $1,788.00

      Leadership Butler  $930.00

      Mental Health   $7,400.00

      Soil Conservation $1,380.00

      Youth Programs         $1,771.00 (Big Brothers/Big Sisters)

 

Commissioner Carpenter suggested that Todd Kennemer, Director of Planning and Zoning provide Commissioners Anderson and Wheeler with background information on the Wind Farms and Moto Cross proposals before the February 28, 2003 Board of Commissioners meeting.

 

Commissioner Carpenter suggested that any Commissioners attending meetings or classes inform the Board of Commissioners of any information of value.

 

ADJOURN

Commissioner Doll motioned for adjournment at 12:14 P.M.  Commissioner Shriver seconded the motion.  Motion carried 5-0.