BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, January 06, 2004

 

Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

 

ITEMS OF BUSINESS

 

ITEM #1 – CONSIDER 2004 CONTRACTS FOR PROGRAM SERVICES BETWEEEN THE BUTLER COUNTY BOARD OF COMMISSIONERS AND THE TWELVE (12) BUTLER COUNTY SENIOR CENTERS.

Connie Rausch, Director of Department of Aging, came before the Board for approval of 2004 contracts for program services, between the Butler County Board of Commissioners and the 12 Senior Centers.

 

Commissioner Doll motioned to approve the 2004 contracts for program services, between the Butler County Board of Commissioners and each of the 12 Senior Centers and authorize the Chair to sign.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

Ms. Rausch reported that she personally traveled the new transportation routes and it went very well.  Ms. Rausch stated that she is having bus drivers pass out opinion cards to the riders and will do a 90-day evaluation. 

 

Commissioner Carpenter asked Ms. Rausch to maintain a more defined log of how many riders were picked up at each stop and if there are any comments. 

 

Commissioner Anderson asked about serving the outlying areas and Ms. Rausch stated that service was available, on a limited basis, to Douglass, Rose Hill, Andover and Latham.

 

ITEM #2 – CONSIDER APPROVING THE HIRING OF ONE FULL TIME COMMUNICATIONS OFFICER I AND ONE PART TIME COMMUNICATIONS OFFICER I.

Chris Davis, Director of Emergency Communications, came before the Board for approval to hire one full time Communications Officer I and one part time Communications Officer I.

 

Commissioner Doll motioned to approve hiring the one full time Communications Officer I and one part-time Communications Officer I.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

ITEM #3 – RECEIVE AN UPDATE ON THE STATUS OF THE CUP FOR SOUTHWEST BUTLER QUARRY.

Todd Kennemer, Director of Planning & Development, and Darryl Lutz, Director of Public Works, came before the Board to present the status of the CUP for Southwest Butler Quarry.

 

  1.  SW Butler Quarry is calculating the cost to build 167th St. as the new haul route.

  2.  Will do the work in the spring (2004) and seal the road late summer or early fall.

  3.  Reshape and rework the old haul route (SW 165th) when finished with the new route   

       (Spring 2005)

  4.  Also, working with Walnut Township for road maintenance agreement on SW 165th,

       East to Gordon.

 

Commissioner Shriver requested that all conditions of the CUP must be met before Southwest Butler Quarry shall be allowed to begin mining rock in the new area. 

 

Mr. Lutz and Mr. Kennemer will draft a list of restrictions and requirements and present this list to the Board in two weeks. 

 

Commissioner Anderson motioned to table a decision on the CUP until January 20, 2004.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

RECESS

Commissioner Carpenter called a 5-minute recess of the Board at 10:00 a.m.

 

RECONVENE

Commissioner Carpenter reconvened the meeting of the Board at 10:05 a.m.

 

ITEM #4 – RECEIVE BIDS FOR TEMPORARY NOTE FINANCING FOR SEWER IMPROVEMENT WORK FOR NORTHRIDGE AND ADOPT A RESOLUTION No. 04-01, AUTHORIZING THE ISSUANCE OF TEMPORARY NOTES.

Charles Boully, of George K. Baum & Company, came before the Board with bids, as listed below, for $475,000 temporary note financing sewer improvement work for Northridge addition:

   1.   UMB Bank                                   Interest at 2.15%    Net Interest Cost $20,425.00   

   2.   Intrust Bank                                  Interest at 2.25%    Net Interest Cost $21,375.00

   3.   Gold Capital Management            Interest at 1.95%    Net Interest Cost $18,525.00

   4.   Commerce Bank                           Interest at 2.08%    Net Interest Cost $19,760.00

   5.   Country Club Bank                       Interest at 1.89%    Net Interest Cost $17,955.00

 

Mr. Boully recommended accepting the low bid from Country Club Bank of Kansas City, Mo.

 

Commissioner Shriver motioned to accept the bid of Country Club Bank of Kansas City, Mo. at a rate of 1.89% with a total interest of $17,955.00.  Commissioner Anderson seconded the motion.  Motion carried 5-0.

 

Commissioner Doll motioned to approve Resolution 04-01 providing for issuance of temporary notes, in the total principal amount of $475,000.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

ITEM #5 – CONSIDER APPOINTMENT OF MAX WHITSON TO THE BUTLER COUNTY FIRE DISTRICT #7 FIRE BOARD.

Commissioner Doll motioned to appoint Max Whitson to the Butler County Fire District #7 Fire Board.  Commissioner Shriver seconded the motion.  Motion carried 5-0.

 

 

OTHER ITEMS OF BUSINESS

Commissioner Carpenter suggested a meeting be scheduled, with the Legislative representatives, for lunch on February 3, 2004 in Topeka.

 

Administrator Johnson recommended a joint Planning Commission meeting with the Board members for February 17, 2004 at 7:00 p.m.

 

Commissioner Doll asked about the Sales Tax Committee progress.  After a lengthy discussion, it was the consensus of the Board to have a Work Session regarding the committee format on next week’s agenda.

 

The next road meetings for the Board will be in Cassoday on February 10, 2004 at 7 p.m., in Whitewater on March 9, 2004 at 7 p.m. and Leon on April 13, 2004 at 7 p.m.

 

Commissioner Carpenter requested a review be done of the parking lot for the new theater in El Dorado to make sure it is being done as proposed.  Mr. Johnson will find the original proposal for their review next week.

 

Commissioner Wheeler excused himself from the meeting of the Board at 11:15 a.m.

 

ADDS & ABATES

Commissioner Shriver motioned to approve Adds & Abates #2168. Adds are in the amount of $3,344.96 and Abates are in the amount of $3,739.488.  Commissioner Doll seconded the motion.  Motion carried 4-0.

 

Commissioner Wheeler rejoined the meeting at 11:17 a.m.

 

Norm Manley will be asked to come before the Board for discussion and consultation, at the January 12 or January 13, 2004 Board meeting, regarding abatements of Special Assessments requested by the City of Andover.

 

Administrator Johnson informed the Board that he has temporarily moved funds from Road & Bridge and EMS to cover the cash deficit in the General Fund.  Commissioner Shriver asked that a letter be sent to the County Treasurer stating that, in the future, funds are not to be transferred to the State until they are due, not early, as has been done in the past.

 

ADJOURNMENT

Commissioner Wheeler motioned to adjourn the meeting of the Board at 11:34 a.m.  Commissioner Doll seconded the motion.  Motion carried 5-0.