BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, February 11, 2003
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Will Carpenter, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.
Commissioner Shriver motioned to approve the Ads in the amount of $821.92 and Abates in the amount of $8,253.96. Commissioner Doll seconded the motion. Motion passed
5-0.
ITEMS
OF BUSINESS
ITEM
#1 – RECEIVE SEALED BIDS FROM MEDICAL SERVICE PROVIDERS FOR COUNTY JAIL.
Butler County Jail Department Director, Ben Crooks, came before the Board of Commissioners with sealed bids from Medical Service Providers for the County jail.
Commissioner Shriver opened the sealed bids. First bid opened was from Dr. Richard Kuhns in the amount of $230,880.00 per year. The sealed bid from Southeast Healthcare of South Carolina, was in the amount of $333,232.28 for the first year, $343,229.24 for the second year and $353,526.11 for the third year.
Commissioner Doll motioned to accept the bids from Dr. Kuhns and Southeast Healthcare and have Mr. Crooks review each bid and return next week with his recommendation. Commissioner Anderson seconded the motion. Motion carried 5-0.
Mr. Crooks also reported on the progress of the new jail and stated that there is a problem with the air balance in the heating and cooling system. The contractors are now checking this out. Screens are being installed, training is on schedule and everything is progressing on time and under budget. Mr. Crooks stated that the transfer of inmates will be made quickly and with no prior notice to inmates. Media day will be next Friday, February 21, 2003.
Mr. Crooks stated that a U. S. Marshall voiced concern about no perimeter fence being around the new jail. This may be something to look into in the future.
ITEM
#2 – CONSIDER INTERLOCAL AGREEMENT FOR THE SOUTH CENTRAL METRO REGION FOR
BIOTERRORISM PREPAREDNESS AND RESPONSE.
Health Department Administrator, Carol A. Borger, came before the Board of Commissioners seeking approval of the interlocal agreement for the South Central Metro Region, which will include Cowley, Harper, Harvey, Marion, Reno, Sedgwick and Sumner Counties. The purpose of this group, SCMR, will be to train for mass care situations, coordinate surveillance and reporting and enhance hospital, physician and local Health Department Bioterrorism and infectious disease activities. Failure to regionalize would mean that we would not receive the extra grant dollars.
Commissioner Shriver motioned to accept the interlocal agreement for the South Central Metro Region. Commissioner Doll seconded the motion. Motion carried 5-0.
ITEM
#3 – CONSIDER RESOLUTION CHANGING THE NAME OF THE DEPARTMENT OF EMERGENCY
MANAGEMENT TO THE DEPARTMENT OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY.
{RES. NO. 03-17}
Director of Emergency Management Services, Jim Schmidt, came before the Board of Commissioners for consideration of a resolution to change the name of the Department of Emergency Management to the Department of Emergency Management and Homeland Security. In a recent meeting with the State of Kansas Adjutant Generals office, it was recommended that each county include homeland security coordination in duties and responsibilities as well as the name of the department.
Commissioner Doll motioned to approve Resolution No. 03-17 changing the name of the Department of Emergency Management to the Department of Emergency Management and Homeland Security. Commissioner Shriver seconded the motion. Motion carried
5-0.
ITEM
#4 – CONSIDER ADDITION TO THE EMS OFFICE POLICY CONCERNING CLAIMS THAT HAVE
BEEN SENT TO COLLECTIONS.
Emergency Medical Services Administrative Assistant, Nancy Ratzlaff, came before the Board of Commissioners for consideration of an addition to the EMS Office Policy concerning claims that have been sent to collections. This addition states that once a claim has been sent to collections no further action will be taken on that claim by the billing office. Any subsequent payment arrangements the patient wishes to make must be made through the appropriate collection agency and payment should be made directly to that agency.
Commissioner Doll motioned to approve the addition to the EMS Office Policy concerning claims that have been sent to collections. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM
#5 – CONSIDER APPOINTMENTS TO VACANCIES ON THE SOLID WASTE MANAGEMENT PLANNING
COMMITTEE AS RECOMMENDED BY REPRESENTED ENTITIES.
Director of Public Works, Darryl Lutz, came before the Board of Commissioners for consideration of appointments to two vacancies on the Solid Waste Management Planning Committee as recommended by represented entities. The City of Rose Hill has nominated Joel Pile to fill their vacancy. This position is for an unexpired term that is subject to reappointment in January, 2005. The City of Augusta has nominated Dennis Pfieffer to fill the vacancy in their position 2. This position is for an unexpired term that is subject to reappointment in January, 2004.
Commissioner Shriver motioned to affirm the appointment of Dennis Pfieffer to the Solid Waste Management Planning Committee by the City of Augusta. Commissioner Wheeler seconded the motion. Motion carried 5-0.
Commissioner Anderson motioned to affirm the appointment of Joel Pile to the Solid Waste Management Planning Committee by the City of Rose Hill. Commissioner Shriver seconded the motion. Motion carried 5-0.
Mr. Lutz will be providing the Board of Commissioners with meeting attendance report on the members of Solid Waste Management Planning Commission and an update on
on the Solid Waste Plan.
ITEM
#6 – CONSIDER APPROVAL OF THE PROPOSALS FOR BUTLER COUNTY TO PROVIDE
CONSTRUCTION ENGINEERING SERVICES FOR THE CONSTRUCTION OF THE WEST BRANCH
WHITEWATER RIVER BRIDGE PROJECT AND TO RECEIVE FEDERAL AID REIMBURSEMENT FOR
THESE SERVICES.
Director of Public Works, Darryl Lutz, came before the Board of Commissioner for approval of the proposal for Butler County to provide construction engineering services for the construction of the West Branch Whitewater River Bridge Project and to receive Federal Aid reimbursement for these services. KDOT requires an agreement with Butler County for construction engineering services on Federal Aid County projects. Upon KDOT’s approval of the proposal, they will return a formal agreement to Butler County for approval and execution.
Commissioner Shriver motioned to approve the proposal for Butler County to provide construction engineering services for the construction of the West Branch Whitewater River Bridge Project No. 8C-3640-01 in the estimated amount of $48,269.41 and to receive Federal Aid reimbursement for these services. Commissioner Wheeler seconded the motion. Motion carried 5-0.
OTHER
ITEMS OF BUSINESS:
Administrator Johnson came before the Board of Commissioners to discuss the need to consult with A.G.H. on Human Resource questions. Due to budget restraints the plan to hire a Human Resource Director has been postponed to August, 2003.
Administrator Johnson came before the Board of Commissioners to recommend a monthly informal meeting of the Board of Commissioners and the heads of the County Departments. The Board is in full agreement and a date will be set.
Commissioner Carpenter nominated Malissa Nesmith to the Planning Commission from District 3. Commissioner Doll seconded the nomination. Motion carried 5-0.
Commissioner Carpenter asked Mr. Johnson to provide an update on the Wholesale Water District.
ADJOURN
Commissioner Shriver motioned to adjourn the Butler County Board of Commissioners meeting of 2/11/03 at 10:45 AM. Commissioner Wheeler seconded the motion. Motion carried 5-0.