Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Computer Services Director, Scott Stoskopf, came before the Board to consider the bids and approve the purchase of 2003 Personal Computers and Laptops. Mr. Stoskopf recommended the Board accept the low bid of $25,347.75 from PrairieTech for the 2003 Personal Computers and the low bid of $18,246.00 from Dell for Laptop replacements and Training Laptops. Mr. Stoskopf stated that LaForge’s original low bid did not include monitors, therefore PrairieTech’s bid became the lower bid.

Commissioner Doll motioned to approve the purchase of 2003 Personal Computers in the amount of $25,347.75 and the purchase of 2003 Laptop replacements and Training Laptops in the amount of $18,246.00. Commissioner Anderson seconded the motion. Motion carried 5-0.

Health Department Administrator, Carol Borger, came before the Board for approval of the Chronic Disease Risk Reduction (CDRR) Enhancement Grant contract and allow the Chair to sign. Ms. Borger stated that she should receive $40,554.00 for this grant. There is a 25% match for this grant.

Commissioner Doll motioned to approve the CDRR/Enhancement Grant contract and allow the Chair to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.

Director of EMS, Grant Helfrich, came before the Board for review of the agreement with ASK for electronic billing services. Administrator Johnson asked the discussion be tabled as County Counsel, Norm Manley, has not had a chance to review the agreement.

Commissioner Doll motioned to table the review of the agreement with ASK for electronic billing services, pending review from County Counsel, Norm Manley. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Director of EMS, Grant Helfrich, came before the Board for approval of the EMS Employee HIPAA Policy Manual for use by the EMS department. (HIPPA Act of 1996) This will be one of the many different elements required before EMS can be in complete compliance with the HIPAA regulations.

Commissioner Doll motioned to approve the EMS Employee HIPAA Policy Manual for use by the EMS Department as approved by legal counsel, Norm Manley. Commissioner Anderson seconded the motion. Motion carried 5-0.

Director of Public Works, Darryl C. Lutz, came before the Board to report on the progress of Landfill Area 1B design and consider a design scope change for major improvements for leachate management. The original design fee is $27,780.00. The estimated cost of constructing the pond and pump system is in the range of $70,000. The additional cost will be recovered in 4 years by reduction of current leachate management costs.

Commissioner Carpenter motioned to approve the design scope change for major improvements for leachate management in the amount of $27,780.00 and allow the Chair to sign. Commissioner Anderson seconded the motion. Motion carried 5-0.

Commissioner Carpenter called a recess of the Board at 9:45 AM to prepare for the yellow ribbon and wreath presentations.

Commissioner Carpenter reconvened the meeting of the Board at 10:23 AM.

Director of Public Works, Darryl Lutz, came before the Board for consideration of a petition for vacating a section of road in Lincoln Township and appoint road viewers and set a road view date. Mr. Herman Janzen, a rancher in Lincoln Township, is petitioning that an unused road right-of-way be vacated along his property, north of DeGraff, so that new corrals might be built on the section line and to replace a fence. County Commissioners are required to appoint at least 3 viewers to view the road no sooner than 20 days from the date of publication of a notice of road view.

Commissioner Shriver motioned to send Commissioners Will Carpenter, Randy Doll and Mike Wheeler to view a section of road in Lincoln Township on May 8^th at 8:00 AM, to consider a petition for vacating said section of road. Commissioner Carpenter seconded the motion. Motion carried 5-0.

Commissioner Carpenter motioned to adjourn to Executive Session for 15 minutes, at 10:40 AM, to consult with an attorney on legal matters. Commissioner Shriver seconded the motion. Motion carried 5-0. Those attending the Executive Session were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler, Administrator Johnson, County Counsel, Norm Manley and Planning and Zoning Director, Todd Kennemer.

Commissioner Carpenter reconvened the meeting of the Board at 10:55 AM.

Director of Planning and Zoning, Todd Kennemer, came before the Board to request that Thomas Etheredge, of the Prairie Rose Chuckwagon, be allowed to continue construction of the proposed museum.

Commissioner Shriver motioned to direct the Zoning Administrator to initiate an amendment to the CUP issued pursuant to Resolution No. 01-22 pertaining to the Prairie Rose facility. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Director of Public Works, Darryl Lutz, came before the Board to request the adoption of 2003-2008 CIP for road and bridge construction projects.

Commissioner Shriver motioned to adopt the 2003-2008 CIP for road and bridge construction projects. Commissioner Carpenter seconded the motion. Motion carried 5-0.

Director of Public Works, Darryl Lutz, came before the Board seeking approval of a resolution to establish a stop sign on SW Tawakoni Road at the intersection with SW 190^th Street in Richland Township.

Commissioner Anderson motioned to approve a resolution to establish a stop sign on SW Tawakoni Road at the intersection with SW 190^th Street in Richland Township and authorize the Chair to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.

Director of Public Works, Darryl Lutz, came before the Board for consideration of a proposal for an engineering study, by Goedecke Engineering Company, to determine costs and options for a sewer systems and creation of a benefit district related to sanitary sewer improvements to serve the Northridge Addition located north of Augusta. The proposal is based upon payment for actual time and costs with a not to exceed amount of $3,500.

Commissioner Shriver motioned to approve the proposal for engineering services, by Goedecke Engineering Company, for the study phase of proposed sewer improvements for the Northridge Addition, provided the $3500.00 is deposited in escrow before any study is begun, and allow the Chair to sign. Commissioner Anderson seconded the motion. Motion carried 5-0.

Commissioner Shriver motioned to amend the minutes of the Butler County Commissioners on March 24, 2003, which were approved on April 1, 2003, page 2, first paragraph to include the following: Mayor Bush asked the City Administrator, Jeff Bridges, if letters were sent? Mr. Bridges responded that he had sent letters. Mayor Bush asked that he furnish the Board with copies of said letters. (Since this meeting of March 24, 2003, we have received copies of the letters dated June 12, 2000, May 31, 2000 and one undated letter thought to be about January 15, 2003.) Commissioner Wheeler seconded the motion. Motion carried 5-0.

Administrator Johnson informed the Board that the Towanda Masonic Lodge #30 has been submitted to the National State Historical Register.

Administrator Johnson reminded the Board of the dinner at Prairie Rose on Saturday, April 26, 2003 at 4:00 PM.

Administrator of GIS/Mapping, Pam Dunham, came before the Board to ask if the Board was interested in using push pins on the new county map. The Board agreed that they did not need to use push-pins as it would require a larger, more expensive frame.

Commissioner Carpenter called a 10 minute recess of the Board at 12:00 PM.

Commissioner Carpenter reconvened the meeting of the Board at 12:10 PM

Financial Officer, Don Engels, came before the Board to present a County Financial report of revenues and expenses. This report compared, by department, the full year of 2002 report with the activity for 2003 thru March 31, 2003.

Commissioner Wheeler stated that meetings with newly elected officials in Andover would be good idea. Commissioner Anderson expanded on this idea to include all cities and towns in Butler County. Administrator Johnson suggested that 30-60 days would be a good timeframe, to allow newly elected officials to get settled into their new positions.

Administrator Johnson reminded the Board of the upcoming Governor’s One Shot Turkey Shoot. Governor Sebelius and ex-Governor Hayden will attend.

Commissioner Shriver motioned to adjourn the April 8, 2003 Board of Commissioners meeting at 12:28 PM. Commissioner Wheeler seconded the motion. Motion carried 5-0.

.