Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Commissioner Anderson motioned to approve the Minutes of the Butler County Commission Meetings of Monday, April 21, 2003 and Tuesday, April 22, 2003, as amended. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Butler County Director of Finance, Don Engels came before the Board of Commissioners to present the vouchers for April 28, 2003, in the amount of $767,641.31. Commissioner Shriver motioned to approve the vouchers in the amount of $767,641.31. Commissioner Anderson seconded the motion. Motion carried 5-0.

There were no Adds or Abates.

JJSA Administrator, Ann Carpenter, came before the Board for approval of the 2002 JAIBG (Juvenile Accountability Incentive Block Grant) application in the amount of $22,107, with a match of $2,457 to be met out of salary from Court Services. This program allows Court Service’s officers to serve juveniles and their families after regular office hours and performing UA Saturdays and community services Saturday. The county is paid a fee of $2,211.00 for administration of this grant.

Commissioner Doll motioned to approve the 2002 JAIBG application in the amount of $22,107.00 with a match of $2,457.00 to be met out of salary from Court Services. Commissioner Shriver seconded the motion. Motion carried 5-0.

JJSA Administrator, Ann Carpenter, came before the Board for consideration of approving Incentive Block Grant Budgets for SFY 04-JJA (State Fiscal Year 04-Juvenile Justice Authority) funding and program documents. This program is for funding Graduated Sanctions and Prevention programs.

Commissioner Doll motioned to approve the Incentive Block Grant Budgets applications for SFY 04-JJA funding and program documents and allow the Vice Chair to sign. Commissioner Anderson seconded the motion. Motion carried 4-0-1. Commissioner Carpenter abstained

Commissioner Carpenter called a 5-minute recess of the Board at 9:38 AM.

Commissioner Carpenter reconvened the meeting of the Board at 9:43 AM.

Director of Economic Development, Larry Powell, came before the Board to report on the Railroad Leases. Mr. Powell stated that County Attorney, Norm Manley, is preparing three leases and will have them ready for the Board meeting on Monday, May 5, 2003.

There will be further review of these and all other leases on this date.

Commissioner Shriver asked about the Kansas Gas Service project and Mr. Powell stated that KGS was having a survey done at this time.

Commissioner Shriver inquired, of County Engineer Darryl Lutz, about a resurfacing project on Santa Fe Lake Road, which stopped short of either side of the railroad right-of-way, for the railroad that runs from Augusta to Andover. Mr. Lutz stated that the choices would be to bring the resurfacing over the tracks or remove the tracks and ties and resurface the bed. It was decided to resurface over the railroad tracks for now.

Commissioner Shriver asked Mr. Powell to report back on any prospective operator for this railroad track between Augusta and Andover. A decision on the use of this railroad track will be made by the end of December, 2003.

In order to meet the shortfall in the jail cash fund, Administrator Johnson stated that $85,000 was transferred, from Fund 85 thru the General Fund to Fund 52, last week and $60,000 will be transferred this week. A review of the status of the jail cash fund will be made by Friday, May 2, 2003. The US Marshall and INS inmates are expected to be in house this week.

Commissioner Shriver motioned to appoint James Gray to fill the unexpired term of Norris Wheeler on the Fire District #9 Board. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Commissioner Doll motioned to adjourn to Executive Session, at the request of Administrator Johnson, to discuss matters of non-elected personnel for 15 minutes at 11:30 AM. Commissioner Wheeler seconded the motion. Motion carried 5-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler and Administrator Johnson.

Commissioner Carpenter reconvened the meeting of the Board at 11:45.

Commissioner Shriver motioned to adjourn the meeting of the Board on April 28, 2003 at 11:45 AM. Commissioner Wheeler seconded the motion. Motion carried 5-0.