BUTLER COUNTY BOARD OF COMMISSIONERS
Tuesday, April 15, 2003
Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.
ITEMS OF BUSINESS
EXECUTIVE SESSION
County Counsel, Norm Manley, came before the Board to ask the Board to go into Executive Session to discuss the LaForge’s litigation case. Commissioner Carpenter motioned to go into Executive Session for 5 minutes at 9:10 AM to discus the LaForge’s litigation case. Commissioner Doll seconded the motion. Motion carried 5-0. In attendance, at the Executive Session, were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler; County Counsel, Norm Manley; Administrator Johnson and Scott Stoskopf, Director of Computer Services.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 9:15 AM.
ITEM #1 – RECEIVE NORMAN MANLEY, COUNTY COUNSEL, TO DISCUSS THE PROPOSED U.S. MARSHALL’S SERVICE CONTRACT
EXECUTIVE SESSION
County Counsel, Norm Manley, came before the Board to ask the Board to go into Executive Session to discuss legal matters. Commissioner Doll motioned to adjourn to Executive Session at 9:20 AM for 10 minutes. Commissioner Shriver seconded the motion. Motion carried 5-0. Those in attendance, in the Executive Session, were Commissioners Anderson, Carpenter, Doll, Shriver, Wheeler; County Counsel, Norm Manley; Administrator Johnson; Sheriff, Stan Cox; Jail Administrator, Ben Crook, and Lt. Galen Whittaker
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 9:30 AM.
Commissioner Shriver motioned to accept the contract between the County Jail and the US Marshall’s office, against the recommendation from Norm Manley, County Counsel, and allow the Chair to sign. This contract will become effective April 1, 2003 and remain in effect for six (6) months until September 30, 2003 at a fee, paid by the US Marshall’s office, of $51.41 per inmate. Commissioner Anderson seconded the motion. Motion carried 5-0.
RECESS
Commissioner Carpenter called a 5-minute recess of the Board at 9:30 AM.
RECONVENE
Commissioner Carpenter reconvened the Board meeting at 9:35 AM
ITEM #2 – CONSIDER TABLED "ASK" ELECTRONIC FILING AGREEMENT
FOR EMERGENCY MEDICAL SERVICES
Grant Helferich, Director of Emergency Medical Management, came before the Board for review of the ASK electronic filing agreement for Emergency Medical Management Services.
Commissioner Doll motioned to approve the ASK electronic filing agreement and allow the Chair to sign. Commissioner Anderson seconded the motion. Motion carried 5-0.
ITEM #3 – CONSIDER APPROVAL OF HIPAA POLICY MANUAL FOR EMERGENCY MEDICAL SERVICES DEPARTMENT.
Grant Helferich, Director of Emergency Medical Management, came before the Board for approval of the Administrative Policy Manual for the EMS department. This policy manual covers all aspects of the HIPAA requirements for admission use and patient reference.
Commissioner Shriver motioned to approve the Policy Manual for the EMS department. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM #4 – RECEIVE TODD KENNEMER, PLANNING & ZONING DIRECTOR, TO UPDATE THE COMMISSION ON WINDFARM GUIDELINES.
Todd Kennemer, Director of Planning & Zoning, came before the Board to provide an update of the Windfarm Guidelines. After a lengthy discussion Mr. Kennemer was asked to make the recommended changes and report back to the Board at a later date.
ITEM #5 – CONSIDER APPROVING BUTLER COUNTY SHERIFF’S DEPARTMENT REQUEST TO APPLY FOR BULLETPROOF VEST GRANT.
Butler County Deputy, Kelly Alexander, came before the Board for authorization to apply for a Bullet-Proof Vest Grants for the purchase of 13 bullet-proof vests in the amount of $13,279.20. The Department of Justice will fund 50% and the 2004 Sheriff’s budget will include the 50% balance.
Commissioner Shriver motioned to approve the request for the Sheriff’s office to apply for Bullet-Proof Vest Grants for the purchase of 13 bullet-proof vests. Commissioner Wheeler seconded the motion. Motion carried 5-0.
RECEIVE SHERIFF STAN COX
Sheriff, Stan Cox, came before the Board to ask for approval to fill an upcoming Road Patrol vacancy.
It is the consensus of the Board to approve filling an upcoming Road Patrol vacancy in the Sheriff’s office.
ITEM #6 – CONSIDER APPROVAL OF DEPARTMENT OF AGING’S KANSAS DEPARTMENT OF TRANSPORTATION TRANSITION PLAN AND ASSOCIATED JOB DESCRIPTIONS.
Connie Rausch, Director of the Department of Aging, came before the Board requesting approval of the Department of Aging’s Kansas Transportation Transition Plan and associated job descriptions. It is proposed that the General Public Transportation Services will move to BCDOA offices in Augusta. This will downsize the current KDOT fleet from six vans to four; go from five part-time dispatchers to one full-time and one part-time; and go from six drivers to three. Matching funds has been budgeted for in the 2003 budget.
Commissioner Anderson motioned to approve the Department of Aging’s Kansas Department of Transportation Transition Plan; approve the job description for General Public Transportation drivers, and give the department permission to hire a full-time coordinator/dispatcher in May, 2003, and three drivers in June, 2003. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ITEM #7 – RECEIVE AND OPEN BIDS FOR FIRE DISTRICT #3 BUILDING PROJECT (10:00 AM)
Bids for the Fire District #3 Building Project were opened and read as follows:
| COMPANY | BID AMOUNT |
COMPLETION DATE |
| Read by Commissioner Anderson: Martin K. Eby Const. |
$1,452,000.00 |
7 months |
| Belles & Associates | $1,487,000.00 G-1 - 4,450.00 G-2 - 1,250.00 G-3 - 9,650.00 G-4 - 8,900.00 G-5-12,200.00 |
12 months |
| Read by Commissioner Doll: Hahner, Foreman & Harness |
$1,584,000.00 G-1 - 4,200.00 G-2 + 840.00 G-3 - 4,000.00 G-4-11,000.00 G-5 - 5,600.00 |
8 months |
|
Walz Harman Huffman |
$1,551,000.00 G-1 - 4,600.00 G-2 - 2,440.00 G-3 - 1,700.00 G-4 - 8,307.00 G-5 - 7,260.00 |
9 months |
| Read by Commissioner Carpenter Pinnicale Construction Group |
$1,499,500.00 G-1 - 3,990.00 G-2 - 2,425.00 G-3 - 3,800.00 G-4-11,400.00 G-5 - 3,420.00 |
10 months |
|
Commerce Const. Service |
$1,591,800.00 G-1 - 4,200.00 G-2 +1,200.00 G-3 - 5,500.00 G-4 - 8,300.00 G-5 - 2,000.00 |
10 months |
| E. W. Johnson Construction | $1,543,000.00 G-1 - 4,300.00 G-2 - 1,000.00 G-3-19,500.00 G-4-14,000.00 G-5 - 6,000.00 |
9 months |
|
Read by Commissioner Anderson |
$1,459,800.00 G-1 - 4,200.00 G-2 + 600.00 G-3 - 3,300.00 G-4 - 8,500.00 G-5 - 4,000.00 |
8 months |
| Read by Commissioner Carpenter Caro Construction |
$1,497,700.00 G-1 - 4,200.00 G-2 0.00 G-3 0.00 G-4 - 8,308.00 G-5 - 3,472.00 |
9 months |
| Read by Commissioner Wheeler Alcon Construction |
$1,550,000.00 G-1 - 5,500.00 G-2 - 4,000.00 G-3 - 3,300.00 G-4 - 9,400.00 G-5 - 5,500.00 |
8 months |
| Descon, Inc. | $1,563,500.00 G-1 - 4,198.00 G-2 - 1,000.00 G-3 +1,000.00 G-4 - 9,708.00 G-5 - 8,196.00 |
12 months |
Administrator Johnson stated that there were no bids under the architects estimate of $1,285,000.00.
Commissioner Doll motioned to accept the bids and refer them to the architect and staff, for review, and bring back their recommendations at a later date. Commissioner Shriver seconded the motion. Motion carried 5-0.
OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD
Administrator Johnson came before the Board to ask which Commissioners will be able to attend the KCCA dinner on Thursday evening, May 8, 2003. Commissioners Anderson, Carpenter and Wheeler will attend.
Administrator Johnson came before the Board to ask which Commissioners will be able to attend the Disaster Training on Wednesday, April 23, 2003. Commissioners Anderson and Carpenter will attend.
It is the consensus of the Board to allow Neal Parrish, Treasurer, to hire a replacement person for the vacancy on May 15, 2003 and not two weeks prior, as requested.
Commissioner Shriver made a motion to remand the motion made on Monday, December 30, 2002 approving the disposal of the Bridlewood property. Commissioner Doll seconded the motion. Motion carried 5-0.
Commissioner Shriver recommended that the topic be listed for all items on the agenda under Work Session Items
Commissioner Anderson informed the Board that he will be speaking at a Tribute to the Troops in front of the Rose Hill State Bank, in Rose Hill, on Wednesday, April 16, 2003 at 6 PM.
Commissioner Doll asked if there was a need to review the budget for the jail. Administrator Johnson stated that this review was in progress and he will report back to the Board next week.
Commissioner Shriver recommended that the City of Andover be asked to come to a meeting of the Board to clarify their interest in the Bridlewood property.
EXECUTIVE SESSION
Commissioner Doll motioned for the Board to go into a 10 minute Executive Session at 12:20 PM to discuss personnel matters of non-elected personnel specifically Administrator Johnson’s annual salary review. Commissioner Wheeler seconded the motion. Motion carried 5-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler.
RECONVENE
Commissioner Carpenter reconvened the meeting of the Board at 12:30 PM
Commissioner Carpenter motioned to raise Administrator Johnson’s salary by $3,800.00 annually, effective April 1, 2003. Commissioner Wheeler seconded the motion. Motion carried 5-0.
ADJOURN
Commissioner Anderson motioned to adjourn the meeting of the Board at 12:30 PM. Commissioner Shriver seconded the motion. Motion carried 5-0.