Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Will Carpenter, Commissioner Bill Shriver Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Commissioner Shriver motioned to approve the minutes of March 24, 2003 and March 25, 2003 as amended. Commissioner Doll seconded the motion. Motion carried 5-0.

Chuck Korte, Engineer for Mark McCollum, came before the Board to review the final plat for North Ridge Subdivision. Mr. Korte presented the new plat with only one entrance on Ohio Street, as requested.

Commissioner Shriver requested a written agreement concerning roads with the developer and township.

Commissioner Shriver motioned to approve the new plat for North Ridge Subdivision with the provision that a written agreement concerning the roads between the developer and the township be presented to the Board. Commissioner Doll seconded the motion. Motion carried 5-0.

Bill Bolin, Executive Director of SCKEDD, came before the Board to review changes and updates to the Articles of Incorporation, which take effect July 1, 2003. These changes are: 1) Article IV A Board of Directors consists of not less than one (10) directors; 2)Article IV (b) Special interest or minority group representatives shall be appointed by counties who have representatives of these groups. 3) IV A the largest two counties (Reno and Sedgwick) must have 2/3rds elected officials or their designated representatives as its authorized representatives, to provide for at least a simple majority on the Board of Directors; 4)An Executive Committee shall be selected from the Board of Directors with offices, terms of office, and duties to be set forth in the By-Laws of the operation.

Mr. Bolin stated that at present there are vacancies on the principal and alternate list of members for the SCKEDD Board. The Commissioners agreed to place the recommended nominations to the Board on the agenda in a week or two.

Commissioner Shriver motioned to approve the changes to the SCKEDD Articles of Incorporation effective July 1, 2003. Commissioner Doll seconded the motion. Motion carried 5-0.

Health Department Administrator, Carol Borger, came before the Board to review tabled bids, from GIV ($27,6321.75) and Besse Medical ($23,396.75), for flu vaccine purchase of 325 vials. Ms. Borger called GIV for reconsideration of their fee and they agreed to lower the price to $71.99 per vial, down from $84.99.

Commissioner Shriver motioned to approve the purchase for 325 vials of flu vaccine from GIV for the amount of $71.99 per vial. Commissioner Doll seconded the motion. Motion carried 5-0.

Computer Services Administrator, Scott Stoskopf, came before the Board to receive and open bids for purchase of 2003 personal computers and laptop replacements. This includes 25 standard computers, 5 drafting computers, 2 standard laptop computers and 9 training laptops computers.

Commissioner Carpenter opened bids from CDWG. Commissioner Shriver opened bids from Dell. Commissioner Anderson opened bids from LaForges. Commissioner Doll opened bids from Powwwer.Net. Commissioner Wheeler opened bids from Prairie Tech.

The bids were:       Standard           Drafting          Laptop          Training Laptop

CDWG                   21,775.00           7,200.00         3,023.84         0

LaForges               19,250.00            3,950.00         0                     0

Dell                          21,625.00           7,085.00        2,553.00        1,460.00

Powwwer                21,900.00           7,080.00        0                      0

Prairie Tech            18,298.75           6,699.75        0                      0

Commissioner Doll motioned to receive the bids and have Mr. Stoskopf review and report back with the findings. Commissioner Anderson seconded the motion. Motion carried 5-0.

County Jail Administrator, Ben Crook, came before the Board to state that there was no progress in fee negotiations with INS and US Marshall Service. At last contact, the US Marshall Service is asking for a signed six month to one-year contract at $51.37 per inmate.

The consensus of the Board is to obtain a contract and bring it before the Board for signing. Mr. Crooks agreed to obtain the contract by next week.

Mr. Johnson also stated that the cities need to be charged the same amount, ($51.37) per inmate, as the US Marshall and INS agencies are charged.

Sheriff Cox came before the Board to report that the new jail is doing very well and all employees are doing a great job, with special emphasis on Mr. Crook’s dedication to his position.

Sheriff Cox requested a memorial service be planned for Tuesday 4/8/03 at 10:00 AM at the Memorial in front of the Court House. Mr. Cox stated that he has purchased two wreaths, at his expense, to honor servicemen serving in Iraq and those who have been killed in the line of duty.

Nancy Ratzlaff, EMS Administrative Assistant, came before the Board for approval of EMS department write offs. The first account write-off will be $25.00. The second account write-off will be $133.10.

Commissioner Shriver motioned to approve the write-offs for Emergency Medical Service Department write-offs in the amount of $25.00 for the first account and $133.10 for the second account. Commissioner Anderson seconded the motion. Motion carried 5-0.

Commissioner Carpenter recessed the Board at 10:08 AM.

Commissioner Carpenter reconvened the Board at 10:15 AM.

Larry Powell, Director of Economic Development, came before the Board to discuss what authority Kansas Gas Service has to cross the railroad right-of-way. Mr. Powell will contact Mr. Jim Stoltz, of Kansas Gas Service, to find out where or how they have obtained the authority to cross the railroad right-of-way.

Commissioner Shriver also asked about the railroad right-of-way lease forms. Mr. Powell will have the summary list of leases now in effect by next Monday or Tuesday.

Director of Noxious Weed Department, Riley Walters, came before the Board to present a summary sheet and his recommendations, from the bids received and opened on March 25, 2003. Mr. Walters recommends the acceptance of the lower bids for herbicides. The low bid totals $71,692.60.

Commissioner Shriver motioned to accept the low bids, as suggested by Mr. Walters, for the herbicides in the amount of $71,692.60. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Director of Pubic Works, Darryl Lutz, came before the Board for consideration to authorize KDOT to award the contract for the construction of the West Branch Whitewater River Bridge Project located at NW 80^th St. south of Whitewater. Project No. 8C-3640-01. This project is a federal aid bridge replacement project. KDOT opened bids for the project on March 12, 2003. The lowest qualified bid was from A. O. Steuber Construction Co., Inc. in the amount of $289,236.48.

Commissioner Doll motioned to authorize KDOT to award the contract for construction of the West Branch Whitewater River Bridge Project, located at NW 80^th St. south of Whitewater and authorize Chair to sign. Project NO. 8C-3640-01. Commissioner Anderson seconded the motion. Motion carried 5-0.

Director of Public Works, Darryl Lutz, came before the Board for approval of the contract for Culvert Letting No. 58 with Claycamp Construction Co., Inc. for the construction of 12 concrete box culverts throughout Butler County in the amount of $224,964.50 and authorize Chair to sign.

Commissioner Shriver motioned to approve the contract for Culvert Letting No. 58 with Claycamp Construction Co., Inc. for construction of 12 concrete box culverts throughout Butler County in the amount of $224,964.50 and authorize the Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Administrator Johnson came before the Board to inform them that a contract from the US Marshall will be here in two weeks.

Administrator Johnson came before the Board to inform them that a representative from Prairie Rose will be here to discuss the application to build the proposed museum next week.

Commissioner Wheeler reminded the Board of the KCCA meeting on May 7 through May 9, 2003.

Administrator Johnson informed the Board that work on the Memorial, in the front of the Courthouse, will continue the first week in April.

Commissioner Shriver motioned to adjourn the April 1, 2003 Board of Commissioners meeting at 11:23 AM. Commissioner Wheeler seconded the motion. Motion carried 5-0.

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