Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson and Clerk Brenda Brychta.

Todd Kennemer, Director of Planning and Zoning, came before the Board for approval of zoning change from Ag-80 to Ag-40 at the request of Curtis & Nancy Grove. This property is located at 150^th and Meadowlark area of Rose Hill, Ks. (Case #RZ 03-18) {Resolution No. 03-71}

Commissioner Anderson motioned to approve the zoning change from Ag-80 to Ag-40 (Case #RZ 03-18) {Resolution No. 03-71}. Commissioner Doll seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board to report on the access roads for Southwest Butler Quarry. Mr. Lutz informed the Board that he drove the current access road and the proposed access road prior to preparing his report. Mr. Lutz presented the report, to the Board, which summarizes the improvements that he recommends for both SW 160^th St. & Diamond Road route and SW 167^th St. route.

Commissioner Shriver stated that it should be up to the quarry owners to choose the route and that they must agree to follow the improvement recommendations as listed in the report by Mr. Lutz.

Commissioner Shriver moved to continue discussion of this project until January 6, 2004.

Commissioner Wheeler seconded the motion. Motion carried 5-0.

Terry Mock, of SW Diamond Road, wanted confirmation that the quarry owners would pay for all changes and maintenance to whichever route is chosen. This was confirmed by Mr. Lutz.

Ed Gray, Township Trustee, asked why the township has not been kept informed of the proposals that effect their area. Lutz stated that this was a preliminary study and that he will keep the Township informed of proposals.

Todd Kennemer, Director of Planning and Zoning, came before the Board for approval of a conditional use permit to expand existing rock quarry activities.

A decision on this request was determined in item #2.

ITEM #4 - CONSIDER APPROVAL OF THE FIELD INTERNSHIP AGREEMENT WITH COWLEY COUNTY COMMUNITY COLLEGE.

Grant Helferich, Director of Emergency Medical Services, came before the Board for approval of the Field Internship Agreement with Cowley County Community College.

Commissioner Wheeler motioned to approve the Field Internship Agreement with Cowley County Community College. Commissioner Anderson seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board to present a report that recommends the engineering firm of Burns & McDonnell to provide a study phase engineering service for expanding the construction and demolition landfill. The proposed fee, for this study, is $4,000 plus any site testing work if required.

Commissioner Anderson motioned to approve the award of engineering consultant for the study phase for the expansion of the construction and demolition landfill to Burns & McDonnell and approve an agreement under Authorization No. 19 and authorize the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board to request authorization to purchase asphalt milling, from the Kansas Department of Transportation, from the resurfacing project at Hwy. 77 from Pickrell Corner north.

Commissioner Shriver motioned to authorize Mr. Lutz to bid on asphalt millings, from KDOT for resurfacing on Hwy. 77 from Pickerel Corner north, for no more than $4.00 per ton. Commissioner Anderson seconded the motion. Motion carried 5-0.

RECESS
Commissioner Carpenter called a 5-minute recess at 9:55 a.m.

Commissioner Carpenter reconvened the meeting of the Board at 10:00 a.m.

Administrator Johnson and Marsha Wood, of Hinkle, Elkouri Law Firm, came before the Board for approval of a resolution for refunding of Texaco Industrial Revenue Bonds.

Commissioner Shriver motioned to approve Resolution No. 03-77, refunding of Texaco Industrial Revenue Bonds and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

Todd Kennemer, Director of Planning and Zoning, came before the Board to review the specifications for the tree screening, on property at 10756 SE Satchell Creek Road. Mr. Kennemer will measure the trees, to be sure they are in compliance, and report back to the Board.

Commissioner Anderson asked Mr. Kennemer to include township boards in any changes proposed for their areas.

Commissioner Carpenter asked for a date for a Department Head lunch in December. It was decided to have a Department Head luncheon at Kathy’s Kitchen on December 16, at noon.

Administrator Johnson asked if the Board would authorize the County offices to close at noon on December 24, 2003. (Christmas Eve.)

Administrator Johnson stated that the open house for the new Court Services building should be postponed due to clean up work that has not been completed. No date was set.

Administrator Johnson presented the Board with a Butler County Government Overview for their review.

Commissioner Carpenter motioned to adjourn the meeting of the Board at 11:10 a.m. Commissioner Doll seconded the motion. Motion carried 5-0.