Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 7:00 AM. Present were Commissioner Phil Anderson, Commissioner Bill Shriver, Commissioner Randy Doll Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Note: Budgets are subject to State and Federal grants, fees for service and other outside revenue that can affect the totals.

A. 7:00 AM – David Kehler, Coordinator of the County Extension Office, came before the Board to present the Extension Office proposed budget for 2004 in the amount of $257,900.00.

It was the consensus of the Board to take the Extension Office’s proposed 2004 budget under consideration.

B. 7:30 AM – Vickie Leiber, District Manager of the Soil Conservation Office and Eldon Esaa, Conservation District Chairman, came before the Board to present the Soil Conservation Office’s proposed budget for 2004 in the amount of $23,000.00

It was the consensus of the Board to take the Soil Conservation’s 2004 proposed budget under consideration.

Commissioner Carpenter called a 10-minute recess of the Board at 8:05 AM.

Commissioner Carpenter reconvened the meeting of the Board at 8:15 AM.

C. 8:15 AM – Ron Roberts, County Clerk, came before the Board to present the

County Clerk’s Office’s proposed budget for 2004 in the amount of $267,231.00 and the Election Department’s proposed budget for 2004 in the amount of $161,885.00.

It was the consensus of the Board to take the County Clerk’s 2004 proposed budget under consideration.

Commissioner Carpenter called a recess of the meeting for 10 minutes at 9:00 AM.

Commissioner Carpenter reconvened the meeting of the Board at 9:10 AM

D. 9:10 AM – Scott Stoskopf, Director of Computer Services, came before the Board to present the Computer Service’s proposed budget for 2004 in the amount of $424,401.00.

It was the consensus of the Board to take the Computer Service’s 2004 proposed budget under consideration.

Commissioner Carpenter called a 10-minute recess of the meeting of the Board at 9:40 AM.

Commissioner Carpenter reconvened the meeting of the Board at 9:50 AM.

E. 9:50 AM –Neal Harrison, Administrator of the District Court, came before the Board to present the District Court’s proposed budget for 2004 in the amount of $411,300.00.

It was the consensus of the Board to take the District Court’s 2004 proposed budget under consideration.

F. 10:35 AM, Pam Dunham, Director of GIS/Mapping, came before the Board to present the GIS/Mapping’s proposed budget for 2004 in the amount of $181,334.00.

It was the consensus of the Board to take the GIS/Mapping’s 2004 proposed budget under consideration.

G. 11:00 AM, Marcia McCoy, Register of Deeds, came before the Board to present the Register of Deed’s proposed budget for 2004 in the amount of $161,779.00.

It was the consensus of the Board to take the Register of Deed’s 2004 proposed budget under consideration.

H. 11:30 AM, Ryan Winfrey, JIAS Supervisor, came before the Board to present the Juvenile Justice proposed budget request for 2004 in the amount of $296,496.00.

It was the consensus of the Board to take the JIAS Department’s 2004 proposed budget under consideration

Administrator Johnson came before the Board to inform them that a contracted deputy, in Douglass, resigned and the position needed to be filled, at no expense to the County. Mr. Johnson stated that he authorized the Sheriff to fill the position. It was the consensus of the Board to approve the authorization.

Commissioner Carpenter asked about moving Don Engels Chief Financial Officer, from the County Clerk’s office to it’s own department, which would be under the jurisdiction of the County Administrator. Mr. Engels stated that he would like the Payroll Clerk and the Accounts Payable Clerk to also be included in that department. Mr. Johnson stated that he would look up the statutes regarding such a move.

Commissioner Carpenter called a recess at 12:00 PM until Wednesday, July 9, 2003 at 7:00 AM.

Commissioner reconvened the meeting of the Board at 7 AM on Wednesday July 9, 2003.

A. 7:00 AM – Neal Parrish, County Treasurer, came before the Board to present the Treasurer and Motor Vehicle proposed budget requests for 2004. The amount for the Treasurer was $245,451.00 and the Motor Vehicle amount was $321,888.00.

It was the consensus of the Board to take the Treasurer’s proposed budget for 2004 under consideration.

B. 7:30 AM – Lewis Hughey, Director of Building & Grounds, came before the Board to present the Building & Grounds proposed budget request for 2004 in the amount of $478,135.00. Mr. Hughey was asked to review his proposed budget and report back with a more detailed format.

Commissioner Shriver motioned to adjourn to Executive Session to discuss personnel matters of non-elected personnel for 20 minutes at 8:10 AM. Commissioner Doll seconded the motion. Motion carried 5-0. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler and Administrator Johnson.

Commissioner Carpenter reconvened the meeting of the Board at 8:30 AM.

C. 8:30 AM - Todd Kennemer, Director of Planning & Zoning, came before the Board to present the Planning and Zoning Department proposed budget request for 2004 in the amount of $147,483.00 and Building Inspections in the amount of $81,785.00 and Environmental Health in the amount of $75,925.00.

It was the consensus of the Board to take the Planning & Zoning’s proposed budget for 2004 under consideration.

D. 9:15 AM Connie Rausch, Director of the Department of Aging and Dixie Dickson, Director for the Senior Centers, came before the Board to present the Department of Aging proposed budget request for 2004 in the amount of $377,441.00.

It was the consensus of the Board to take the Department of Aging’s proposed budget for 2004 under consideration.

Commissioner Carpenter motioned to recess the Board for 10 minutes at 10:00 AM.

Commissioner Carpenter reconvened the meeting of the Board at 10:10 AM

E. 10:10 AM – Grant Helferich, Director of Emergency Medical Services, came before the Board to present the Emergency Management proposed budget request for 2004 in the amount of $1,468,393.00.

It was the consensus of the Board to take the Emergency Medical Service’s proposed budget for 2004 under consideration.

F. 11:00 – Clark Allemang, County Appraiser, came before the Board to present the Appraiser’s proposed budget request for 2004 in the amount of $755,899.00.

It was the consensus of the Board to take the Appraiser’s proposed budget for 2004 under consideration.

Administrator Johnson asked for authority to lock in a lower 2-year fixed-price for natural gas, when the price lowers.

It was the consensus of the Board to authorize Mr. Johnson to lock into a lower 2-year fixed-rate for natural gas, when the price lowers.

Commissioner Anderson motioned to recess the Board at 11:45 AM until Thursday, July 10, 2003 at 7:00 AM. Commissioner Doll seconded the motion. Motion carried 5-0.

A. 7:00 AM – Darryl Lutz, Director of Public Works, came before the Board to present the Public Work’s proposed budget request for 2004. Road & Bridge in the amount of $4,871,528.00. Bridge Building in the amount of $634,300.00. Landfill Operations in the amount of $1,403,985.00. Landfill Capital Projects/Debt Service $1,053,337.00. Road Machinery in the amount of $571,000.00 and Special Highway Improvement in the amount of $2,235,000.00.

It was the consensus of the Board to take the Public Work’s proposed budget for 2004 under consideration.

B. 8:00 AM – Stan Cox, County Sheriff, came before the Board to present the Sheriff’s proposed budget request for 2004 in the amount of $2,535,174.00.

It was the consensus of the Board to take the Sheriff’s proposed budget for 2004 under consideration.

C. 9:15 AM Becky Tharp, Flint Hills Services/CDDO, came before the Board to present the Flint Hills CDDO (Community Developmental Disability Organization) proposed budget request for 2004 in the amount of $179,244.00.

It was the consensus of the Board to take the Flint Hill’s CDDO proposed budget for 2004 under consideration.

D. 10:00 AM – Larry Powell, Director of Economic Development, came before the Board to present the proposed Economic Development budget request for 2004 in the amount of $170,000.00.

It was the consensus of the Board to take the Economic Development’s proposed budget for 2004 under consideration.

E. 10:45 AM – Will Johnson, Jr., County Administrator, came before the Board to present the proposed Administration budget request for 2004 in the amount of $1,032,662.00; Employee Benefits in the amount of $3,168,100.00 and Debt Service in the amount of $2,682,297.00.

It was the consensus of the Board to take the County Administrator’s proposed budget for 2004 under consideration

It was the consensus of the Board to cancel the meeting of Board for Friday, July 11, 2003 and Monday, July 14, 2003.

Commissioner Shriver motioned to adjourn the meeting of the Board at 11:30 PM.

Commissioner Carpenter seconded the motion. Motion carried 5-0.