Commission Chairman Will Carpenter called the Butler County Board of Commissioners to order at 6:00 PM at the Benton City Building. Present were Commissioner Phil Anderson, Commissioner Randy Doll, Commissioner Bill Shriver, Commissioner Mike Wheeler, Administrator Will Johnson Jr., and Clerk Brenda Brychta.

Commissioner Doll motioned to approve the minutes of Monday, July 7, 2003, as amended. Commissioner Anderson seconded the motion. Motion carried 5-0.

The minutes from Tuesday, July 8 thru Thursday, July 10 will be presented for approval at the July 21, 2003 meeting of the Board.

Financial Officer, Don Engels, came before the Board for approval of vouchers in the amount of $679,959.46. Commissioner Shriver motioned to approve the July 15, 2003 vouchers in the amount of $679,959.46. Commissioner Doll seconded the motion. Motion carried 5-0.

Ivan Britt came before the Board to ask for information on how the Townships and Township Trustees function.

Commissioner Shriver suggested that Mr. Britt make an appointment with County Clerk , Ron Roberts, to review Township Statutes and Regulations.

Administrator Johnson informed the Board that the City of Benton are exploring the need for a Neighborhood Revitalization Plan in the future.

ITEM #3 – CONSIDER APPROVAL OF THE 2004 AREA PLAN FOR THE CENTRAL PLAINS AREA AGENCY ON AGING. (CPAAA)

Connie Rausch, Director of the Department of Aging and Ray Vail of the CPAAA, came before the Board for approval of the 2004 Area Plan for the Central Plains Area Agency on Aging. This includes Butler, Harvey and Sedgwick Counties.

Commissioner Doll motioned to approve the 2004 Area Plan for the Central Plains Area Agency on Aging and allow the Sedgwick County Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 5-0.

Ms. Rausch presented the Board with copies of the Department of Aging Quarterly Report for their review.

Ms. Rausch stated that she would prepare a summary of the Transportation Program and present it to the Board at a later date.

Darryl Lutz, Director of Public Works, came before the Board for approval of a Notice to Surfacing Contractors for 5 miles of asphalt surfacing work in Southwest Butler County.

The Notice calls for sealed bids from qualified contractors to be received and opened by 10:00 AM, Tuesday, August 12, 2003.

Commissioner Anderson motioned to authorize a Notice to Surfacing Contractors for 5 miles of asphalt surfacing work in Southwest Butler County. Commissioner Wheeler seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board to present sealed bids for annual paint striping of paved County roads.

Sherwin Williams Paint

Water-Borne Yellow Traffic Line Paint 2,544@ $5.30/gal. $13,483.20

Water-Borne White Traffic Line Paint 2,479@ $5.15/gal. $12,766.85

TOTAL FOR PAINT $26,250.05

Water-Borne Yellow Traffic Line Paint 2,544@ $7.50/gal. $19,080.00

Water-Borne White Traffic Line Paint 2,479@ $7.50/gal. $18,592.50

TOTAL FOR PAINT $37,672.50

Reflective Beads 22,000@ $0.25/lb. $ 5,500.00

TOTAL FOR PAINT $ 5,500.00

Kansas Correction Industries

Water-Borne Yellow Traffic Paint

HD-21 a Resin 2,544@ $8.68/gal. $22,081.92

Water Borne White Traffic Paint

HD-21 a Resin 2,491@ $8.46/gal. $21,073.86

TOTAL FOR PAINT $43,155.78

Flex-O-Lite

Reflective Beads 22,000@ $0.239/lb. $ 5,258.00

TOTAL FOR BEADS $ 5,258.00

Paving Maintenance Supply, Inc.

Reflective Beads 22,000@ $0.260/lb. $ 5,720.00

TOTAL FOR BEADS $ 5,720.00

Commissioner Shriver motioned to receive the bids and table the decision, on the bids, for the annual paint striping of paved County roads until Mr. Lutz can review the bids and report back to the Board next week. Commissioner Carpenter seconded the motion. Motion carried 5-0.

Darryl Lutz, Director of Public Works, came before the Board for consideration of an order for vacation a section of road in Logan Township, subject to a favorable report of viewing by Commissioners Will Carpenter, Randy Doll and Phil Anderson.

Commissioner Carpenter motioned to vacate a section of road in Logan Township and allow the Chair to sign. Commissioner Doll seconded the motion. Motion carried 5-0.

Commissioner Carpenter called a 5-minute recess of the meeting of the Board at 8:10 PM.

Commissioner Carpenter reconvened the meeting of the Board at 8:15 PM.

Commissioner Shriver stated that he was meeting with the City of Augusta’s Mayor and City Manager tomorrow morning. (Wednesday, July 16, 2003).

Commissioner Carpenter stated that there would be a 4-H Supporters Picnic at 6 Pm on Monday, July 21, 2003.

Administrator Johnson informed the Board that there are 56 cellular telephones in use by County employees. This does not include the Sheriff’s office that has 40 cellular telephones. Johnson is looking at different ways to centralize the billing for all the telephones.

Commissioner Shriver motioned to recess into Executive Session for 10 minutes at 8:45 PM. Those in attendance were Commissioners Anderson, Carpenter, Doll, Shriver and Wheeler and Administrator Johnson. Commissioner Doll seconded the motion. Motion carried 5-0.

Commissioner Carpenter reconvened the meeting of the Board at 8:55 PM.

Commissioner Shriver motioned to adjourn the Board Meeting at 9:00 PM. Commissioner Wheeler seconded the motion. Motion carried 5-0.