BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday July 9, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and County Clerk Deputy Barbara Day.
Connie Rausch, Director of Department on Aging presented to the Board of Commissioners for approval FY 03 Area Plan presented by the Central Plains Area of Agency on Aging (CPAAA).
Ms. Rausch advised the Board of Commission that the Kansas Department on Aging require that each Area Agency on Aging provide to them an Area Plan for each funding year. The Area Plan (for Butler, Harvey, and Sedgwick Counties) requires that the Commissioners of each county within the AAA give their sanction to the plan.
Ms. Rausch stated that the CPAAA Advisory Council, during their regular monthly meeting held June 19, 2002 has reviewed the FY03 Area Plan. A public hearing was held the same day, and the plan was unanimously approved.
Ms. Rausch advised that Butler County’s required match for grants listed have been budgeted for 2003. Ms. Rausch recommended that the Board of Commission approve
the FY03 Area Plan and authorize the chairperson of the Sedgwick County Board of Commission to sign.
Commissioner Carpenter made a motion to approve the FY 03 Area Plan for CPAAA, and allow the chairperson of the Sedgwick County Board of Commission to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
County Administrator, Will Johnson, Jr., advised that in 1994 the Board of Commissioners did a lease agreement with the Commerce Bank for the building housing the Andover Fire Station and EMS which has to be renewed yearly.
Commissioner Carpenter made a motion to approve the lease agreement for Andover Fire Station and EMS building with Commerce Bank for 2003. Commissioner Shriver seconded the motion. Motion carried 3-0.
Administrator Will Johnson Jr. presented a CMB License application for the Butler County Saddle Club, for consideration by the Board of Commissioners.
Mr. Johnson advised the CMB application was made by Frances West for the purpose of selling 3.2 beer for consumption on the premises at the Butler County Saddle Club located at 456 SE HWY 96 Leon, Ks. The application was mailed to the Spring Township Board for approval. The Township Board denied application due to concerns on restraints on under age drinking, and the lack of a plan for clean up of the Rodeo grounds.
Commissioner Shriver made a motion to approve the Cereal Malt Beverage License for Frances West for the Butler County Saddle Club. on advice of County Counsel Norm Manley, who stated that the grounds listed were not appropriate for denial.
Commissioner Carpenter seconded. Motion carried 3-0.
Kurt Jacobs, Teen Court Supervisor came before the Commission to determine the Commission’s position regarding the separation of the Teen Court Program from Butler County.
Mr. Jacobs advises the Commission that The Teen Court Program has identified an available grant through the federal Department of Education. Judge Mike Ward and Mr. Jacobs have met with Dr. Biggs, USD 490 Superintendent and agreed to enter into a partnership to apply for the funding. USD 490 will be the grant applicant and will act as the grant’s sponsor and fiscal officer. USD 490 staff and Mr. Jacobs are working collaboratively to prepare the grant application, which has a deadline of July 11, 2002.
In order to prepare an accurate budget to accompany the grant application, it is necessary to determine the Commissions directives on the following:
1) Will the Teen Court Supervisor and Supervision Officer positions be continued as grant funded employees, or would the Commission prefer the positions be transferred to USD 490 responsibility.
2) If the positions remain as grant funded County positions, what will be the organizational structure of supervision and support services.
3) Will the County retain possession of the fixed assets acquired by the Teen Court Program, or will those be allowed to move with the program to its new sponsor.
4) Will the County continue providing office space as an in-kind service, will Teen Court need to enter into a separate lese agreement, or will Teen Court need to vacate current office space and secure space outside the current arrangement.
Commissioners agreed unanimously to separate the Teen Court Program from the County if Grant money was obtained. That if grant funding was obtained through USD #490 that the program should be totally controlled by USD #490’s board. The Board of Commissioners advised that the office equipment should go with the program since it was purchased with grant money. The Board also advised that new office space should be obtained separate from the County.
Commissioner Doll moved to recess for 5 minutes at 9:35 a.m.
Commissioner Doll called the meeting back to order at 9:40 a.m.
Darryl C Lutz, P.E., Director of Public Works came before the Commission to request authorization to solicit proposals for financial advisory and professional engineering services related to the proposed paving improvements for Nusz First Addition.
The Commissioners advised Mr. Lutz to contact Poe & Associates and have them submit
a proposal for Engineering Services, and to solicit other financial advisors for proposals.
Wes Starnes, Public Works Director for the City of Augusta, came before the Board of Commissioners for approval and signature of a permit to move the composting facility to a different location. Mr. Starnes advised the Commission that the current location was to small for their growing needs and that the City of Augusta does not own the land adjacent. The new location will be 1.5-acre composting facility between the sanitation and street shops on 4th street.
Commissioner Shriver made a motion to approve the re-location of the composting facility, and allow the Chairman to sign. Commissioner Carpenter seconded the motion. Motion carried. 3-0.
* Discussion on the CMB license for Frances West to sell 3.2 beer at the Butler County
Saddle Club Inc. County Counsel Manley advised that the grounds listed were not appropriate for denial.
* Discussion on County employees with Fire District #1 soliciting signatures for a
petition to save the Fire Dept.
County Counsel Manley advised that the personnel manual is specific in that a
county employee cannot present himself or herself as an employee to obtain signatures. That they cannot wear uniforms or badges identifying himself or herself as a county employee when soliciting signatures. County Administrator Johnson will draft a letter to include county policy and specific guidelines on this issue. Per approval by County Counsel, this letter will be sent to the Chairman of Fire District #1.
Administrator Johnson advised the Board of Commissioners that Flinthills Service, Board of Directors would like to appoint Jennifer Pazzie of 3118 Country Lane Augusta, Ks. to the board.
Commissioner Carpenter made a motion to approve appointment of Jennifer Pazzie of 3118 Country Lane to the Flinthills Service, Board of Directors. Commissioner Shriver seconded the motion. Motion carried 3-0.
Commissioner Doll made a motion to go into executive session from 10:21 a.m. to 10:30 a.m., with adjournment at 10:30 a.m. after the executive session. Commissioner Shriver
seconded the motion. Motion carried 3-0.