BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, July 2, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and County Clerk Deputy Barbara Day.
County Administrator Will Johnson Jr. presented for consideration Resolution #02-28
for the exclusion of Andover from Fire District #1.
Mr. Johnson advised the Commissioners that publication of Resolution #02-28 would need to be published two consecutive times on Thursday, July 11th and the second publication on Thursday, July 18th. The 30day period for protest would start on July 18th. This Resolution would be in effect on January 1, 2003.
Commissioner Shriver made a motion to approve Resolution #02-28 for the exclusion of Andover from Fire District #1. Commissioner Carpenter seconded the motion. Motion carried 3-0.
Jerry Rayl, Financial Advisor for Butler County, presented to the Board of Commissioners for consideration Resolution #02-29 for authorization of public sale of the County’s general obligation internal improvement bonds, Series A, 2002, in the total principal amount of $665,000.
Mr. Rayl advised the total amount of the project is $1,461,263.30. The amount paid in
is $805,867.83. Of that $755,000.00 comes from USD #385 and the remaining amount
of $50,867.83 was paid by the City of Andover for water assessments for Mr. Johnson and Mr. Ellis. Mr. Rayl advised that the unpaid amount of $665,000 would be spread over a 15year period. These unpaid specials would be certified to the County Clerks office to spread as specials to the appropriate properties involved. This will involve 15 property owners in this area.
Commissioner Shriver made a motion to approve Resolution #02-29 for authorization of
public sale of the County’s general obligation internal improvement bonds, Series A, 2002, in the total principal amount of $665,000. Commissioner Carpenter seconded the motion. Motion carried 3-0.
LANDFILL
GAS MANAGEMENT CONTRACT WITH EARTH SOLUTIONS
Darryl C Lutz, P. E., Director of Public Works presented to the Board of Commissioners for consideration a contract with Earth Solutions, Inc. for the construction of the landfill gas management system and execute a Notice to Proceed.
Mr. Lutz advised that Butler County is being required by the KDHE to implement a management program to prevent the off-site migration of methane gas from the old landfill. The Board of County Commissions has authorized the preparation for a gas recovery and destruction system to mitigate and manage gas migration. Bids for this project were received and opened at 10:00 a.m., Tuesday, April 30, 2002 and a contract was awarded May 14, 2002 to Earth Solutions Inc. Contracts were returned to the contractor for execution of the maintenance bond and for designating a Kansas resident agent.
Mr. Lutz advised that the contracts and bonds have been executed and provided by the contractor. The contracts were delivered to Butler County on June 25, 2002. The contracts are in order and have been approved by County Counsel Norm Manley.
Mr. Lutz recommended that the County Commission approve the contract with Earth Solutions, Inc., Indianapolis, Indiana for the construction of the landfill gas management system under Project No. LF-GS01-02 for a contract amount of $279,700, and authorize the Chairman to sign. It is further recommended that the County Commission approve the Notice to Proceed for work to start beginning July 8, 2002 and authorize the chair to sign.
Commissioner Carpenter made a motion to approve the contract with Earth Solutions for the construction of the landfill gas management system under Project No. LF-GS01-02 for a contract amount of $279,700, and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
Mr. Lutz also requested approval of the Notice to Proceed for work beginning July 8, 2002.
Commissioner Shriver made a motion to approve Notice to proceed work on July 8, 2002. Commissioner Carpenter seconded the motion. Motion carried 3-0.
NORTH
US HIGHWAY 77 ASPHALT MILLINGS
Darryl C Lutz P.E., Director of Public Works presented to the Board of Commissioners for approval the purchase and delivery of asphalt millings from the US 77 Highway construction project North of Butler County.
Mr. Lutz advised that KDOT is reconstructing US 77 Highway in Marion County. In 2001, the Board of County Commissioners approved purchasing approximately 60,000 tons of millings at $4.00 per ton, for delivery to the Sycamore Stockpile. The contractor hauled approximately 25,000 tons last year. The remaining section of highway is ready to be milled. The County desires to store the remaining milling in a stockpile area between Rosalia and Cassoday.
Mr. Lutz advised the Public Works Department is working with property owners to secure a location to stockpile the remaining millings. The county will rent approximately 7-10 acres. The cost of haulage for the additional 16 miles is $1.50 a ton. The cost of the millings will be $5.50 per ton. current price for millings purchased out of a contractor’s stockpile are $5 to $6 per ton. It is proposed to incorporate most the millings into the resurfacing projects programmed for 2003 and 2004 in the NE part of the county. This material can be readily used to produce a good quality cold mix asphalt or could be added to virgin aggregates to make a recycled hot mix material for paving purposes. These options would result in at least 10% savings while producing a high quality pavement.
Mr. Lutz advised the estimated cost for 30,000 ton of millings are $165,000. This material will be paid for out of the capital project line item of the road and bridge fund, which is used to fund current and future capital projects. Mr. Lutz recommends that the
Board of Commissioners authorizes the purchase of approximately 30,000 tons of asphalt millings from Dustrol, Inc. at $5.50 per ton delivered price.
These asphalt millings would be delivered from the US 77 highway project in Marion County to a new stockpile in Butler County on NE Flinthills Road near NE 100th street. Mr. Lutz would also request authorization for the Department of Public Works to secure a stockpile location on Flinthills road.
Commissioner Carpenter made a motion to purchase 30,000 ton of millings at $5.50 per ton and to authorize the Department of Public works to secure a stockpile location on Flinthills road. Commissioner Shriver seconded the motion. Motion carried 3-0.
SW
70TH STREET PAVING PROJECT
Darryl C Lutz, P.E. Director of Public Works presented for approval and execution a contract between Butler County and APAC-Kansas for Project No. BC 6147(7-10) 02, for the SW 70th St. paving project.
Mr. Lutz advised that the construction of SW 70th Street between Santa Fe Lake Road and Ohio Street Road was planned for 2 phases in the Butler County CIP. The first phase for the grading work and bridge construction used federal aid funds and is nearly complete. The second phase is the paving work that will be financed with local funds. The scope of the contract includes paving, shoulder and pavement markings for SW 70th St. as well as turn lanes on Ohio St. and on Santa Fe Lake Rd. The contract was awarded to APAC-Kansas on June 18, 2002.
Mr. Lutz recommended that the Board of County Commissioners approve the contract between Butler County and APAC-Kansas for Project No. BC 614(7-10)02, the SW 70th St. paving project, in the amount of $926,570.80 and authorize the Chairman to sign. Mr. Lutz advised that County Counsel Norm Manley has reviewed and approved the contract.
Commissioner Carpenter made a motion to approve the contract between Butler County and APAC-Kansas for Project No. BC 614(7-10)02, for the SW 70th St. paving project in the amount of $926,570.80, and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
US
54/SANTA FE LAKE RD PROJECT
Darryl C Lutz, P.E., Director of Public Works came before the Board of Commissioners to consider approving the Authority to award Contract/Commitment of County Funds for the US 54/Santa Fe Lake Rd. intersection project.
Mr. Lutz advised the Commission that the reconstruction and signalization of the intersection of US 54 highway and Santa Fe Lake Road is a joint project of Butler County and KDOT. KDOT will be administering the construction of the project. Bids were received and opened by KDOT on June 19, 2002. Ritchie Paving, Inc., Wichita, Ks. was the successful bidder with a bid of $1,227,541,31. Butler County’s share of construction and construction engineering is 20%.
Mr. Lutz recommended that the Board of County Commissioners approve the Authority to Award contract/commitment of County Funds in the amount of $276,196.76(County Share) for Project No. 54-8 K-8026-01, known as the US 54/Santa Fe Lake Rd. intersection project, and authorize the Chairman to sign.
Commissioner Carpenter made a motion to approve the contract in the amount of $276,196.76 for Project No. 54-8 K-8026-01 for US 54/Santa Fe Lake Rd. intersection project, and authorize the Chairman to sign. Commissioner Shriver seconded the motion. Motion carried 3-0.
OTHER
County Administrator Will Johnson Jr. advised that Carol Borger, Director of the Butler County Health Department had contacted him concerning a contract to purchase vials for vaccinations. Ms. Borger advised Mr. Johnson that a contract had not been needed in the past, but since she ordered so early to avoid shortages, a contract has been requested and needs to be sent to the company with-in 10 days. The total purchase amount would be $22,497.00 with GIB Company for this purchase. Commissioners requested this item be tabled until July 8th when Ms. Borger could appear to answer questions.
County Clerk Ron Roberts advised he had received a bill for $2,400. Commissioner Carpenter advised that this bill should not been paid until work was completed on units that needed to be cleaned. Commissioner Carpenter advised he would contact Service Master.
ADJOURNMENT
Commissioner Doll made a motion to adjourn at 10:29 a.m. Commissioner Carpenter seconded the motion. Motion carried 3-0