BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, September 30, 2002

Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver and Commissioner Carpenter; County Administrator, Will Johnson Jr., and Deputy Clerk Barbara Day.

 

APPROVAL OF MINUTES

Commissioner Shriver made a motion to approve the amended minutes for September 23rd, and 24th, 2002.  Commissioner Carpenter seconded the motion. Motion carried 3-0.

 

APPROVAL OF VOUCHERS

Commissioner Carpenter made a motion to approve the vouchers in the amount of $388,612.40. Commissioner Shriver seconded the motion. Motion carried 3-0.

 

COUNTY COUNSEL

County Counsel Norm Manley met with the Butler County Commissioners to discuss procedures for the evening meeting for Tuesday October 1, 2002.

 

Counsel Manley stated that an executive session was needed for 15minutes with Commissioners and the Director of Planning and Development to discuss legal matters on how to proceed.

 

Commissioner Carpenter made a motion to go into executive session at 9:20a.m. until   9:45 a.m. to discuss legal matters. Commissioner Shriver seconded the motion. Motion carried 3-0.

 

Present were County Counsel Norm Manley, County Administrator Will Johnson Jr., Chairman Doll, Commissioner Shriver, Commissioner Carpenter, and Director of Planning and Development Todd Kennemer.

 

Chairman Doll, at 9:45 a.m., stated that an additional 10 minutes would be needed for executive session.

 

RECONVENE

Chairman Doll called the Board of Commission meeting back to order at 10:00 a.m.

 

JUVENILE BLOCK GRANT

Ann Carpenter, Juvenile Justice Services Administrator presented to the Board of Commissioners for approval, a Juvenile Accountability Incentive Block Grant.

 

Ms. Carpenter advised the Commissioners that this application is for technology for juvenile judges, county attorney’s offices and juvenile court rooms, and must be submitted by October 1, 2002.

 

Commissioner Doll made a motion to approve the Juvenile Justice Services Grant.

Commissioner Shriver seconded the motion. Motion carried 3-0.

 

 

 

 

 

ArcIMS SOFTWARE PURCHASE

Pam Dunham, Coordinator of GIS/Mapping and William Wagner, Mapping Clerk came before the Board of Commissioners to approve acquisition of ArcIMS software and training for one employee of the GIS/Mapping department, and one employee of Computer Services.

 

Ms. Dunham advised the Commissioners, this software would share data by Internet and Intranet, and that GIS/Mapping is now ready to begin sharing information with other departments and the public. This software has unlimited users and the purchase of the software is needed to allow the sharing of data. Ms. Dunham advised before the data was available to be shared a committee would need to be formed to discuss what data would be made available and at what cost.

 

Ms. Dunham advised that $16,000.00 was budgeted in the 2002 budget for ArcIMS, travel and training. The purchase of ArcIMS Standard Edition Server CPU License would cost $6,000 leaving $10,000 to be used for training of 1 employee from GIS/Mapping and 1 employee from Computer Services.

 

Commissioner Carpenter made a motion to approve the purchase of ArcIMS software in the amount of $6,000 and training for (1) employee from mapping and (1) employee from computer services for training, not to exceed $10,000. Commissioner Shriver seconded the motion. Motion carried 3-0.

 

URBAN PARCEL DATA AUTOMATION

Pamela Dunham, Coordinator of GIS/Mapping came before the Board of Commissioners to request approval on sending out Request for Proposal’s for acquisition of vendor to provide data automation of urban parcel maps.

 

Ms. Dunham advised Commissioners that the GIS Department has “in-house” created all rural parcel maps. This has been an on-going project for approximately two years. With the urban parcels in place, GIS is now ready to begin connecting information such as owner’s, values, sales, zoning, and tax units, on parcels county-wide. 

 

Ms. Dunham would like to submit Request for Proposal’s to R&S Digital, Mid-Kan Blueline, M.J. Harden, and Kimble Mapping and ProMap Corporation for data automation of urban parcels.

 

Commissioner Carpenter made a motion to allow the GIS Coordinator to submit proposals for data automation of urban parcels. Commissioner Shriver seconded the motion. Motion carried 3-0.

 

WALNUT RIVER BRIDGE PROJECT

Darryl C Lutz, P.E. Director of Public Works came before the Board of Commissioners to open bids for the construction of the Walnut River Bridge Rehabilitation Project on SW 100th St. east of Augusta, at 10:00 a.m. The following bids were received and opened by the Board of Commissioners.

 

 

 

 

 

            Contractor                             Total Bid            Bid Guarantee

1)            Bridges Inc.                           $423,450.75      Bond Attached

2)         Reese Construction Co.            $499,598.25      Bond Attached

3)            Dondlinger & Sons                $397,326.95      Bond Attached

4)         King Construction Co. Inc.            $552,920.23      Bond Attached

5)               5)                  AM Cohron & Sons Inc. $498,446.57      Bond Attached

Commissioner Shriver made a motion to receive the (5)-opened bids for the Walnut River Bridge Project and allow the Director of Public Works to review and return October 7th, to the Commission meeting with his recommendation. Commissioner Carpenter seconded the motion. Motion carried 3-0.

 

FREEDOM MEMORIAL COMMITTEE

Bill Mason with the Freedom Memorial Committee and Vince Hanes, architect for the Memorial Committee came before the Board of Commissioners to review the structure and the materials involved for completing the memorial.

 

Mr. Hanes presented a drawing of the Freedom Memorial for the Commissioners review. Mr. Hanes advised the bricks are 37” by 30” and will be granite with names on it and set on red brick. The base of the eagle and the top of the memorial will be done with cut limestone to match the courthouse. Granite Benches will be set next to the flagpole and lighting will be put under the benches and at the flagpole. Lightning will also be at the base of the eagle and on each individual brick.

 

Commissioners verbally approved the drawing presented and advised the committee to go ahead as planned.

 

OTHER

 

PROCEDURE FOR EVENING MEETING

Chairman Doll advised the agenda for the Oct. 8th 7:00 p.m. Commission Meeting for the review of the Wind Farm Conditional Use Permits.

 

Chairman Doll advised that only no new discovery would be heard. That each side, for and against, will be allowed to present 8 people with a time restriction of 3 minutes. That each side will rotate speakers.

 

Wayne Walker, Zilkha Renewable Energy, requested permission to address the Board of Commissioners. Chairman Doll recognized him and gave him permission to approach the Board.

 

Mr. Walker stated that he would like to request the Board of Commissioners to delay  the meeting that was scheduled for Tuesday October 8, 2002. Mr. Walker stated that his

request is based on two items. A possible error in the calculation of acres for the approval of the petition, and that Commissioner Carpenter had been absent for the last two weeks from meetings and may not have the back ground needed for the vote.

 

Chairman Doll advised Mr. Walker that the evening meeting would not be cancelled for Tuesday October 8, 2002. That the question on the calculation was being researched by the County Clerk, County Administrator, and Director of Planning and Development, and an answer would be reached before the end of the meeting today.

 

Commissioner Carpenter assured Mr. Walker that he was up to date on all the information associated with the Wind Farms, that he had taken the information with him while he was gone and had studied it. That he had been updated since his return last week

on all of the new information.

 

RECESS

Chairman Doll called a recess from 10:25 to 10:45 a.m.

 

RECONVENE 

Chairman Doll called the meeting back to order at 10:45 a.m.

 

EL DORADO SENIOR CENTER

Administrator Johnson advised the Board of Commissioners that a clarification on the vote for the Senior Center for El Dorado needed to be made. That what had been discussed was for Butler County to budget funds starting in 2004 for $10,000, 2005 for $10,000, and 2006 for $10,000 for a total of $30,000.

 

Commissioner Carpenter made a motion to support the El Dorado Senior Center in the  amount of  $30,000 with $10,000 in 2004, $10,000 in 2005, and $10,000 in 2006. Commissioner Shriver seconded the motion. Motion carried 3-0.

 

Commissioner Doll also stated that a policy needs to be put in place for procedure in funding in these situations.

 

PETITION CLARIFICATION

Ron Roberts, Butler County Clerk, came before the Commission to advise them of the decision based on information from the Secretary of States office. Mr. Roberts stated that the filing date of the Protest Petition was September 3, 2002 and that per statute 25-3602c, a person has three days from the date of filing to rescind their signature from a petition. The letters from three people indicating their desire to have their names removed from their protest petitions were filed in the Clerk’s office well past that deadline, so it is my decision that the protest petitions against conditional use permit CU-02-06 stands as valid. This decision was reviewed with County Counselor Norm Manley, and he concurs with it. 

 

HUMAN RESOURCE POSITION

Administrator Johnson requested direction from the Commissioners for the HR position.

Mr. Johnson advised that $50,000 had been budgeted for the position. Commissioners advised Mr. Johnson to come back with a job description and package for them to consider.

 

DEPARTMENT HEAD RETREAT

Administrator Johnson reminded the Board of Commissioners about the Department Head Retreat at The Lodge 1607 E Central Andover, Ks. on October 8, 2002 from 8:30 to 4:30.

This will take the place of the regular Commission Meeting and will be an open work session. Mr. Johnson also stated that a publication would be ran stating the change in starting time and location.

 

CHRISTIMAS PARTY

Administrator Johnson stated that the County had received $1200.00 from the City of El Dorado for half of a firework permit for a fireworks stand on the parking lot of County property. Mr. Johnson asked permission to use this money for the employee Christmas party and asked if Commissioners wanted him to appoint a committee.

Commissioners agreed to use these funds for the Christmas party and to go ahead and appoint a committee.

 

ADJOURNMENT

Commissioner Doll made a motion to dismiss at 11:28 a.m. Commissioner Carpenter seconded the motion. Motion carried 3-0.