BUTLER COUNTY BOARD OF COMMISSIONERS

Tuesday, September 3, 2002

Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; Commissioner Will Carpenter; County Administrator, Will Johnson Jr., and Deputy Clerk Barbara Day.

 

APPROVAL OF MINUTES

Commissioner Carpenter made a motion to approve the minutes for August 26th, and 27th, 2002 as amended. Commissioner Shriver seconded the motion

 

APPROVAL OF VOUCHERS

Commissioner Carpenter made a motion to approve the vouchers in the amount of $631,908.71. Commissioner Shriver seconded the motion. Motion carried 3-0.

 

MEMORIAL ON LAWN

Marty Scott addressed the Board of Commissioners in reference to a tree donated in her husband’s memory on the Courthouse lawn. The Memorial that is being placed on the lawn will be located behind the tree. Ms. Scott requested that the tree not be moved as it

is 15years old and the move would probably kill the tree. The Commissioners agreed to try not to relocate the tree, if at all possible.

 

PERSONNEL SERVICES AUDIT AND REVIEW

Marjorie Engle and Colleen Tabor with Allen Gibbs & Houlic, L.C. came before the Board of Commissioners to discuss the findings of the Personnel Services Audit Review.

 

Ms. Engle presented the Personnel Services Audit to the Commissioners and reviewed the major points with the board. Ms. Engle stated that many of the payroll and record concerns are currently being addressed. The other point of concern is the need to create

a Human Resource position and have that position report to the Administrator.

 

Ms. Engle advised that she would be available to return to the Commission meeting on the September 16th agenda to answer any questions on the Audit, allowing the Commissioners time to review. Commissioners agreed to have Ms. Engle return on the 16th agenda for review of the Personnel Audit.

 

Personnel Audit has not been entered into public record.

 

ELECTRONIC IMAGING

Scott Stoskopf, Director of Computer Services came before the Board of Commissioners to discuss the purchase of (11) scanners to enable the County to begin electronic imaging of the County records.

 

Mr. Stoskopf advised the Commissioners that Computer Services has had in its budget for the last 3 years, $75,000 to start the electronic imaging of county records. The bid for the 7 scanners requested would be at a cost of $5,000 each for a total of $35,000. The other 4 scanners for the Register of Deeds office would be paid for from their technology fund.

 

SOFTWARE PURCHASE OF SEQUEL SERVER

Scott Stoskopf, Director of Computer Services came before the Board of Commissioners to request the purchase of Sequel Server, a Microsoft product that would need to be installed in order to start storing Document and Image indexes on the County’s existing Windows 2000 Server.

 

Mr. Stoskopf advised the Commissioners that this software is needed to use the document sorting and imaging indexes. The purchase of this software should be $3,200.00 and would be paid from the Register of Deeds technology fund.

 

Commissioner Doll made a motion to authorize Scott Stoskopf, Director of Computer Services, to receive bids for 7 scanners and to purchase Microsoft Software Program, Sequel Server, for an amount not to exceed $3,200 for the Register of Deeds, to be paid for from the Technology fund. Commissioner Carpenter seconded the motion. Motion carried 3-0.

 

WALNUT RRIVER BRIDGE PROJECT (SW 100TH ST.)

Will Johnson, County Administrator advised the Board of Commissioners to authorize a Notice to Bridge Contractors for the Walnut River Bridge Rehabilitation Project on SW 100th St. for bids to be opened September 30th, 2002.

 

Administrator Johnson presented a Notice to Bridge Contractors to the Commissioners for authorization, allowing sealed proposals for the construction of bridge rehabilitation work to be received in the office of the County Clerk until 10:00 o’clock a.m., Monday September 30th, 2002 and then publicly open   

 

Commissioner Shriver made a motion to allow the Director of Public Works to receive bids for the Walnut River Bridge Rehabilitation Project through September 30th at 10:00 a.m. to be opened on September 30th, 2002 in Commission meeting. Commissioner Carpenter seconded the motion. Motion carried 3-0.

 

JOB DESCRIPTIONS FOR NEW BUTLER COUNTY JAIL

Sheriff Stan Cox came before the Board of Commissioners for approval of Job Descriptions and pay ranges for all positions at the Butler County Jail.

 

Detention Officer                          Grade 8          Pay range $10.51/hr to $13.04

Detention Administrative Assistant            Grade 8                      “            “

Detention Corporal                                  Grade 11        Pay range $11.90/hr to $14.76

Detention Sergeant                                   Grade 12        Pay range $12.37/hr to $15.35

Detention Maintenance Technician            Grade 12                    “           “

Detention Finance Officer             Grade 14        Pay range $13.40/hr to $16.60

Detention Nurse                           Grade 14                    “           “

Detention Lieutenant                                 Grade 15        Pay range $13.92/hr to $17.26

Detention Computer Technician            Grade 18        Pay range $16.10/hr to $19.98

Detention Director of Nursing            Grade 18                    “            “

Detention Assistant Director                        Grade 19        Pay range $16.91/hr to $21.00

                                   

Commissioner Shriver made a motion to approve the job descriptions and to start the hiring process for the Jail. Commissioner Carpenter seconded the motion.

Motion carried 3-0.

 

OTHER

Stan Stewart, El Dorado City Manager came before the Board of Commissioners to discuss expansion of the El Dorado Senior Center. Present with Mr. Stewart were Gus Collins, Assistant City Manager, Connie Rausch, Director of Department on Aging, Lance Whitworth, Director of Parks and Recreation, and Dixie Dixon, Director of the El Dorado Senior Center.

 

Mr. Stewart advised the Commissioners that the City of El Dorado was in the process of applying for Grant funding for expansion of the El Dorado Senior Center and that a Public Hearing was set for September 16th.  Mr. Stewart advised the deadline for the grant application is October 1st, and that the request would be for $175 to $200,000.

The total funds needed are approximately $300,000.00 for the expansion. The City of El Dorado requests a commitment of financial assistance by Butler County in the amount of $30,000 over the next 3 years. The Commissioners requested a copy of the budget and diagram of the addition for their review before the final decision was made. Mr. Stewart advised that both would be made available to the Board of Commissioners in the next few days. 

    

MEMORIAL FOR COURTHOUSE LAWN

Vince Haines, Architect for the Memorial, presented a diagram for the Board of Commissioners consideration. Commissioner Carpenter stated that he was concerned that the Memorial would match the architecture of the courthouse as close as possible. Commissioners stated that they do not want any trees moved or removed. Commissioners requested that Mr. Haines return with other options. Mr. Haines advised he would meet with the Memorial committee and discuss a time frame and contact Administrator Johnson to schedule a future time to review other options.

 

ADJOURNMENT

Commissioner Doll made a motion to adjourn at 11:55 a.m. Commissioner Shriver seconded the motion. Motion carried 3-0.