BUTLER COUNTY BOARD OF COMMISSIONERS

Monday, September 16, 2002

Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; County Administrator, Will Johnson Jr., and Deputy Clerk Barbara Day.

APPROVAL OF MINUTES

Commissioner Shriver made a motion to approve the minutes for September 9^th, and 10^th, 2002. Commissioner Doll seconded the motion. Motion carried 2-0.

APPROVAL OF VOUCHERS

Commissioner Doll made a motion to approve the vouchers in the amount of $252,834.12. Commissioner Shriver seconded the motion. Motion carried 2-0.

HUMAN RESOURCE AUDIT REVIEW

Marjorie Engel, with Allen Gibbs & Houlic, L.C., came before the Board of Commissioners to address any questions concerning the Human Resource Audit.

Ms. Engel advised the first action recommended would be the hiring of a full-time Human Resource Person. Ms. Engle advised a sample job description has been put in the HR Audit Review. This position would answer to the County Administrator but would need to work closely with the Financial Director and the Payroll position. The Payroll by itself is not a full-time position and would be able to assist the HR person with data entry, record keeping, and other miscellaneous tasks.

Ms. Engle stated that the HR position should have a Bachelor’s Degree and have a PHR Certification. If the applicant hired does not have the PHR Certification, this should be

required as part of the conditions of being hired and needs to be completed as soon as possible. Ms. Engle advised the salary range would start at approximately $50,000.

Ms. Engle advised that after the HR position has been hired, that she would be able to return and work with that person at no additional cost to the County.

Administrator Johnson advised the Board of Commissioners the next step would be to approve the job description and the salary range for the HR position. Once this step is taken the position will be advertised with a starting date of January 2003.

Commissioner Shriver advised he would like to discuss this position further before making a motion for approval. No further discussion at this time.

PUBLIC WORKS DEPARTMENT VACANCIES

Darryl C Lutz, P.E., Director of Public Works came before the Board of Commissioners to request authorization to fill some of the recent vacancies in the Highway Division and Landfill Division.

Mr. Lutz advised the Highway Division would have 4 vacancies as of September 20^th, which prevents the County from adequately performing snow and ice removal. Mr. Lutz advised that as of this week, 2 positions would be vacant with the landfill with 1 position needing to be filled to sustain the recycle programs.

Mr. Lutz recommends that the Board of Commissioners authorize the Department of Public Works to replace personnel for 3 of 4 vacated positions in the highway division and 1of 2 vacated positions in the landfill division.

Commissioner Shriver made a motion to authorize the Department of Public Works to replace 3 personnel for the highway division. Commissioner Doll seconded the motion. Motion carried 2-0.

Commissioner Doll made a motion to authorize the Department of Public Works to replace 1 person for the landfill division. Commissioner Shriver seconded the motion. Motion carried 3-0.

OTHER

Administrator Johnson advised the Commissioners that a Butler County Sheriff’s vehicle was destroyed as a result of a

ADJOURNMENT

Commissioner _______ made a motion to adjourn at _____ a.m. Commissioner ______ seconded the motion. Motion carried 2-0.