BUTLER
COUNTY BOARD OF COMMISSIONERS
Tuesday, September 10, 2002
Commission Chairman Randy Doll called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Bill Shriver; County Administrator, Will Johnson Jr., and Deputy Clerk Barbara Day.
Sandy Koontz, Water Quality Coordinator for Butler County Conservation District, presented to the Board of Commissioners for approval a Proclamation designating the month of October 2002 as Clean Water Month.
Ms. Koontz advised the Commissioners that October 2002 is the 30th Anniversary of the enactment of the 1972 Federal Water Pollution Control Act (Clean Water Act); and as such have presented a Proclamation declaring October as Clean Water Month for approval.
Commissioner Shriver made the following motion. Commissioner Doll seconded the motion. Motion carried 2-0.
Whereas, clean water is a basic and essential need of all mankind; and
Whereas, clean water is needed to help protect public health, fisheries, aquatic life and wildlife; and
Whereas, it is the responsibility of federal, state and local governments to provide clean water for future generations; and
Whereas, dedicated men and women have made significant contributions in the protection of our water supplies; and
Whereas, it is the responsibility of all citizens to take care of and protect water resources for current and future generations; and
Whereas, October, 2002 is the 30th Anniversary of the enactment of the 1972 Federal Water Pollution Control Act (Clean Water Act); and
Now Therefore, We, the County Commissioners of Butler County, do hereby proclaim the month of October 2002, as CLEAN WATER MONTH, In Butler County, Kansas.
RESOLUTION
FOR BUTLER COUNTY OHIO ANNIVERSARY
Administrator Johnson presented Resolution 02-58 for Butler County, Ohio to the Board of Commissioner for adoption on the occasion of the 200th anniversary of the county’s establishment.
Commissioner Doll made a motion to adopt Resolution #02-58, listed below. Commissioner Shriver seconded the motion. Motion carried 2-0.
Whereas, Butler County and the State of Ohio will each celebrate the 200th anniversary of their1803 establishment in A.D. 2003; and
Whereas, Butler County, Kansas, shares with Butler County, Ohio, the rich heritage of American History and the distinctive honor of the “Butler County” name; and
Whereas, the bicentennial anniversary of a county is an occasion that warrants ceremony, celebration and publication throughout the region and beyond.
Now, THEREFORE, be resolved by the Board of Commissioners of Butler County, Kansas, that the Commissioners congratulate the people of Butler County, Ohio, on the occasion of the 200th anniversary of the county’s establishment and wish them Godspeed and lives of honor and distinction.
APPROVAL OF 2003 PROPERTY VALUATION DIVISION MAINTENANCE PLAN
Clark Allemang, County Appraiser presented to the Board of Commissioners for approval the PVD Maintenance Plan for 2003 values.
Mr. Allemang advised the Commissioners that the appraisal
department is required to annually submit a program of work to the Division of
Property Valuation. This plan is to include the department’s budget and a
schedule for the completion of the various phases of the appraisal cycle. Mr.
Allemang request’s approval and signatures by the Commissioners, causing one
copy to be submitted to PVD for their approval.
Commissioner Doll made a motion to approve 2003 PVD Maintenance Plan for the Appraisal Department. Commissioner Shriver seconded the motion. Motion carried 2-0.
AFFILIATION
AGREEMENT WITH SOUTHWESTERN COLLEGE NURSING DEPARTMENT
Carol Borger, Health Department Administrator presented to the Board of Commissioners for approval an affiliation agreement between Southwestern College Nursing Program and Butler County Health Department.
Mrs. Borger stated that this agreement is a renewal of the affiliation agreement allowing Southwestern College Nursing students public health experience in selected programs. The nursing students are covered by liability insurance by the college. This agreement has the approval of County Counsel, Norman Manley.
Commissioner Shriver made a motion to approve the affiliation agreement with Southwestern College Nursing College with Butler County Health Department and allow the Chairman to sign. Commissioner Doll seconded the motion. Motion carried 2-0.
UTILITY
AGREEMENT WITH BUTLER RURAL ELECTRIC COMPANY
Darryl C Lutz, P.E., Director of Public Works presented to the Board of Commissioners a utility agreement with Butler Rural Electric cooperative related to the bridge construction project across the West Branch of the Whitewater River on NW 80th St.
Mr. Lutz advised the proposed bridge replacement project is in the Butler County CIP
and is scheduled for letting in December 2002 by KDOT. Mr. Lutz advised that Butler REC has an electric line in the way of construction along the North side of the project. KDOT requires utility agreements to be executed with all companies impacted by construction work. The estimated cost of utility relocation is $10,100, which is planned and budgeted for through the Bridge Building Fund.
Mr. Lutz recommends that the Board of County Commissioners approve and sign the utility agreement with Butler REC for KDOT Project No. 8C-3540-01 for the West Branch Whitewater Bridge project on NW 80th St. located 1 mile South of Whitewater.
Commissioner Shriver made a motion to approve Project No. 8C-3540-01 for the West Branch Whitewater Bridge project on NW 80th St. located 1 mile South of Whitewater to move an electric line. Commissioner Doll seconded the motion. Motion carried 2-0.
LANDFILL
AREA 1B CONSTRUCTION
Darryl C Lutz, P.E., Director of Public Works came before the Board of Commissioners
for authorization to proceed with proposal’s from the landfill’s consultant for construction plans, project documents and construction engineering services related to area 1B of the Butler County Landfill.
Mr. Lutz advised the lined landfill areas are planned for construction 1 at a time over a period of several years. Area 1A and 2A are currently in use. A total of 9 areas are planned in the landfill permit. Area 1B is scheduled for construction in 2003. Burns & McDonnell prepared the approved permit for the landfill site and have conducted the required site investigations needed for the permit approval and for the design of each construction phase.
Mr. Lutz recommended to the Board of Commissioners to authorize the Director of Public Works to solicit an engineering proposal from Burns & McDonnell for design, plans, project documents and construction engineering work required for the construction of Area 1B at the landfill. This project is planned and budgeted from the Landfill Capital Improvement Plan.
Commissioner Doll made a motion to allow the Director of Public Works to solicit an Engineering proposal for Area 1B at the landfill, to be funded from the Landfill Capital Improvement Plan. Commissioner Shriver seconded the motion. Motion carried 2-0.
Darryl C Lutz, P.E., Director of Public Works presented the grant contract with KDHE for 2 recycle trailers, to the Board of Commissioners for approval.
Mr. Lutz advised the Commissioners that Butler County approved and submitted a grant application to the KDHE in the spring of this year. In July, the KDHE advised Butler County that the grant application for the purchase of 2 recycle trailers had been approved. The trailer purchases that were submitted in the grant application are for 2 Pro-Tainer at a purchase price of $15,513 each. These trailers are identical to the 3 trailers purchased on a previous grant. The grant award is for $31,126 and Butler County will match the grant with an in kind match and with expenses related to the recycle trailer haul truck transferred from the highway department. The agreement with KDHE is required to receive the grant funds. The agreement has been reviewed by Public Works staff and is recommended for approval.
Mr. Lutz recommends that the Board of County Commissioners approves the grant contract with KDHE in the amount of $31,126 for the purchase of recycle trailers and authorize the chair to sign. Mr. Lutz further recommends that the Board authorize the Director of Public Works to purchase 2 recycle trailers from Pro-Tainer utilizing grant funds as proposed.
Commissioner Shriver made a motion to approve the KDHE grant in the amount of $31,126 and authorize the Chairman to sign. Commissioner Doll seconded the motion. Motion carried 2-0.
Commissioner Shriver made a motion to authorize Director of Public Works to purchase 2 recycle trailers from Pro-Tainer utilizing grant funds as proposed. Commissioner Doll seconded the motion. Motion carried 2-0.
OTHER
STOP SIGN ADOPTION
FOR SW 190TH AND SW PRAIRIE CREEK ROAD
Darryl C Lutz, P.E., Director of Public Works presented to the Board of Commissioners for approval the requested adoption of Resolution #02-59 for establishment of a stop sign at the intersection of SW 190th and SW Prairie Creek Road.
Commissioner Doll made a motion to adopt Resolution #02-59 for the establishment of a stop sign at the intersection of SW 190th and SW Prairie Creek Road. Commissioner Shriver seconded the motion. Motion carried 2-0.
Administrator Johnson advised the Commissioners that Fire District #4 have a van they want to sel1. Administrator Johnson advised the Fire District to take sealed bids for the van.
Commissioner Shriver discussed faxing the Planning & Zoning Agenda to the newspapers for publishing. Administrator Johnson will advise Todd Kennemer, Director of Planning and Zoning to start faxing the Planning & Zoning Agenda to the newspapers.
RETREAT
Administrator Johnson reminded the Commissioners of the Work Session scheduled for October 8th at the Lodge will be open to the public.
RECESS
Chairman Doll called a 10-minute recess at 10:10 a.m.
Chairman Doll called the Commission meeting back to order at 10:20 a.m.
ADJOURNMENT
Commissioner Doll made a motion to adjourn at 10:22 a.m. Commissioner Shriver seconded the motion. Motion carried 2-0.